299C.65 Criminal, juvenile information policy group.
Subdivision 1. Membership, duties. The criminal and juvenile information policy group consists of the chair of the sentencing guidelines commission, the commissioner of corrections, the commissioner of public safety, and the state court administrator.
The policy group shall study and make recommendations to the governor, the supreme court, and the legislature on:
(1) a framework for integrated criminal justice information systems, including the development and maintenance of a community data model for state, county, and local criminal justice information;
(2) the responsibilities of each entity within the criminal and juvenile justice systems concerning the collection, maintenance, dissemination, and sharing of criminal justice information with one another;
(3) actions necessary to ensure that information maintained in the criminal justice information systems is accurate and up-to-date;
(4) the development of an information system containing criminal justice information on gross misdemeanor-level and felony-level juvenile offenders that is part of the integrated criminal justice information system framework;
(5) the development of an information system containing criminal justice information on misdemeanor arrests, prosecutions, and convictions that is part of the integrated criminal justice information system framework;
(6) comprehensive training programs and requirements for all individuals in criminal justice agencies to ensure the quality and accuracy of information in those systems;
(7) continuing education requirements for individuals in criminal justice agencies who are responsible for the collection, maintenance, dissemination, and sharing of criminal justice data;
(8) a periodic audit process to ensure the quality and accuracy of information contained in the criminal justice information systems;
(9) the equipment, training, and funding needs of the state and local agencies that participate in the criminal justice information systems;
(10) the impact of integrated criminal justice information systems on individual privacy rights;
(11) the impact of proposed legislation on the criminal justice system, including any fiscal impact, need for training, changes in information systems, and changes in processes;
(12) the collection of data on race and ethnicity in criminal justice information systems;
(13) the development of a tracking system for domestic abuse orders for protection;
(14) processes for expungement, correction of inaccurate records, destruction of records, and other matters relating to the privacy interests of individuals; and
(15) the development of a database for extended jurisdiction juvenile records and whether the records should be public or private and how long they should be retained.
Subd. 2. Report, task force. The policy group shall file an annual report with the governor, supreme court, and chairs and ranking minority members of the senate and house committees and divisions with jurisdiction over criminal justice funding and policy by December 1 of each even-numbered year.
The report must make recommendations concerning any legislative changes or appropriations that are needed to ensure that the criminal justice information systems operate accurately and efficiently. To assist them in developing their recommendations, the chair, the commissioners, and the administrator shall appoint a task force consisting of the members of the criminal and juvenile justice information policy group or their designees and the following additional members:
(1) the director of the office of strategic and long-range planning;
(2) two sheriffs recommended by the Minnesota sheriffs association;
(3) two police chiefs recommended by the Minnesota chiefs of police association;
(4) two county attorneys recommended by the Minnesota county attorneys association;
(5) two city attorneys recommended by the Minnesota league of cities;
(6) two public defenders appointed by the board of public defense;
(7) two district judges appointed by the conference of chief judges, one of whom is currently assigned to the juvenile court;
(8) two community corrections administrators recommended by the Minnesota association of counties, one of whom represents a community corrections act county;
(9) two probation officers;
(10) four public members, one of whom has been a victim of crime, and two who are representatives of the private business community who have expertise in integrated information systems;
(11) two court administrators;
(12) one member of the house of representatives appointed by the speaker of the house;
(13) one member of the senate appointed by the majority leader;
(14) the attorney general or a designee;
(15) the commissioner of administration or a designee;
(16) an individual recommended by the Minnesota league of cities; and
(17) an individual recommended by the Minnesota association of counties.
In making these appointments, the appointing authority shall select members with expertise in integrated data systems or best practices.
Subd. 3. Continuing education program. The criminal and juvenile information policy group shall explore the feasibility of developing and implementing a continuing education program for state, county, and local criminal justice information agencies. The policy group shall consult with representatives of public and private post-secondary institutions in determining the most effective manner in which the training shall be provided. The policy group shall include recommendations in the 1994 report to the legislature.
Subd. 4. Criminal Code numbering scheme. The policy group shall study and make recommendations on a structured numbering scheme for the Criminal Code to facilitate identification of the offense and the elements of the crime and shall include recommendations in the 1994 report to the legislature.
Subd. 5. Review of funding and grant requests. (a) The criminal and juvenile justice information policy group shall review the funding requests for criminal justice information systems from state, county, and municipal government agencies. The policy group shall review the requests for compatibility to statewide criminal justice information system standards. The review shall be forwarded to the chairs and ranking minority members of the house and senate committees and divisions with jurisdiction over criminal justice funding and policy.
(b) The policy group shall also review funding requests for criminal justice information systems grants to be made by the commissioner of public safety as provided in this section. Within the limits of available appropriations, the commissioner of public safety shall make grants for projects that have been approved by the policy group.
(c) If a funding request is for development of a comprehensive criminal justice information integration plan, the policy group shall ensure that the request contains the components specified in subdivision 6. If a funding request is for implementation of a plan or other criminal justice information systems project, the policy group shall ensure that:
(1) the government agency has adopted a comprehensive plan that complies with subdivision 6;
(2) the request contains the components specified in subdivision 7; and
(3) the request demonstrates that it is consistent with the government agency's comprehensive plan.
Subd. 6. Development of integration plan. (a) If a funding request is for funds to develop a comprehensive criminal justice information integration plan to integrate all systems within a jurisdiction, the requesting agency must submit to the policy group a request that contains the following components:
(1) the vision, mission, goals, objectives, and scope of the integration plan;
(2) a statement of need identifying problems, inefficiencies, gaps, overlaps, and barriers within the requesting agency's jurisdiction, including those related to current systems and interfaces, business practices, policies, laws, and rules;
(3) a list of agency heads and staff who will direct the effort and a statement demonstrating collaboration among all of the agencies involved;
(4) a statement that the integration plan would integrate all systems within the six major business functions of the criminal justice community, including incident reporting, investigation, arrest, detention, adjudication, and disposition, including postsentence supervision and treatment, and related civil, family, and human services proceedings, processes, and services, to the extent it was cost beneficial;
(5) a statement demonstrating that the requesting agency has consulted with individuals involved in day-to-day business practices, use, and operation of current criminal justice information systems so as to identify barriers and gaps;
(6) a planning methodology that will result in at least the following deliverables:
(i) an identification of problems in the state's criminal justice data model, where applicable, including data policy problems and proposed changes;
(ii) a function and process model that includes business process improvement and redesign opportunities, prioritized business change objectives, and short-term opportunities for improvement that can be pursued immediately while developing and implementing the long-range integration plan;
(iii) a technology model that includes network, communication, and security standards and guidelines;
(iv) an application architecture;
(v) a complete gap analysis that includes identification of gaps, omissions, and redundancies in the collection and dissemination of criminal justice information in the requesting agency's jurisdiction;
(vi) an assessment of current and alternative directions for business practices, applications, and technology, ranging from simple modifications to complete redesign;
(vii) a business process redesign model, showing existing and redesigned process and process vision, future performance targets, design principles, new process flow, and benefits; and
(viii) a long-range integration plan that includes time frames for the retirement, renewal, or redevelopment of systems and applications identified in clauses (i) to (vii) along with justification based on age, business processes not supported, and data deficiencies;
(7) projected timelines for developing and executing the plan;
(8) an estimate of the resources needed to develop, execute, operate, and maintain the integration plan;
(9) a statement that the final integration plan will contain all the components in this subdivision in final form;
(10) an identification of how the applicant will satisfy the match requirements of subdivision 8; and
(11) any other matters the policy group deems necessary for successful development or implementation of the integration plan and resulting systems.
(b) An agency may submit an interim integration plan to the policy group if it identifies high priority integration tasks during the development of the integration plan. The interim plan shall identify the tasks and the business case for completing these tasks in advance of completing the entire plan.
Subd. 7. Implementation of integration plan. If the request is for funds to implement an integration plan, the requesting agency must submit the following to the policy group:
(1) an integration plan containing the components described in subdivision 6;
(2) a description of how implementation of the integration plan will improve operation of the criminal justice system in the requesting agency's jurisdiction;
(3) an identification of how the applicant will satisfy the match requirement in subdivision 8; and
(4) a means for evaluating outcomes of the plan's implementation.
Subd. 8. Local match. The policy group may approve grants only if the applicant provides matching funds to pay one-half of the costs of developing or implementing the integration plan. The policy group shall adopt policies concerning the use of in-kind resources to satisfy a portion of the match requirement and the sources from which matching funds may be obtained.
Subd. 9. Documentation and reporting requirements. Every recipient of matching funds to develop or implement an integration plan shall submit to the policy group all requested documentation, including final plans and a report evaluating whether and how the development or implementation of the integration plan improved the operation of the criminal justice system in the requesting agency's jurisdiction. The policy group shall establish the recipient's reporting dates at the time funds are awarded.