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Minnesota Legislature

Office of the Revisor of Statutes

256J.30 APPLICANT AND PARTICIPANT REQUIREMENTS AND RESPONSIBILITIES.
    Subdivision 1. Applicant reporting requirements. An applicant must provide information
on an application form and supplemental forms about the applicant's circumstances which
affect MFIP eligibility or the assistance payment. An applicant must report changes identified
in subdivision 9 while the application is pending. When an applicant does not accurately report
information on an application, both an overpayment and a referral for a fraud investigation may
result. When an applicant does not provide information or documentation, the receipt of the
assistance payment may be delayed or the application may be denied depending on the type of
information required and its effect on eligibility.
    Subd. 2. Requirement to apply for other benefits. An applicant or participant must apply
for, accept if eligible, and follow through with appealing any denials of eligibility for benefits from
other programs for which the applicant or participant is potentially eligible and which would, if
received, offset assistance payments. An applicant's or participant's failure to complete application
for these benefits without good cause results in denial or termination of assistance. Good cause
for failure to apply for these benefits is allowed when circumstances beyond the control of the
applicant or participant prevent the applicant or participant from making an application.
    Subd. 3. Responsibility to inquire. An applicant or participant who does not know or is
unsure whether a given change in circumstances will affect the applicant's or participant's MFIP
eligibility or assistance payment must contact the county agency for information.
    Subd. 4. Participant's completion of recertification of eligibility form. A participant
must complete forms prescribed by the commissioner which are required for recertification of
eligibility according to section 256J.32, subdivision 6.
    Subd. 5. Monthly MFIP household reports. Each assistance unit with a member who has
earned income or a recent work history, and each assistance unit that has income deemed to it
from a financially responsible person must complete a monthly MFIP household report form.
"Recent work history" means the individual received earned income in the report month or any of
the previous three calendar months even if the earnings are excluded. To be complete, the MFIP
household report form must be signed and dated by the caregivers no earlier than the last day of
the reporting period. All questions required to determine assistance payment eligibility must be
answered, and documentation of earned income must be included.
    Subd. 6.[Repealed, 1999 c 245 art 6 s 89]
    Subd. 7. Due date of MFIP household report form. An MFIP household report form must
be received by the county agency by the eighth calendar day of the month following the reporting
period covered by the form. When the eighth calendar day of the month falls on a weekend or
holiday, the MFIP household report form must be received by the county agency the first working
day that follows the eighth calendar day.
    Subd. 8. Late MFIP household report forms. Paragraphs (a) to (d) apply to the reporting
requirements in subdivision 7.
(a) When the county agency receives an incomplete MFIP household report form, the county
agency must immediately return the incomplete form and clearly state what the caregiver must do
for the form to be complete.
(b) The automated eligibility system must send a notice of proposed termination of assistance
to the assistance unit if a complete MFIP household report form is not received by a county
agency. The automated notice must be mailed to the caregiver by approximately the 16th of the
month. When a caregiver submits an incomplete form on or after the date a notice of proposed
termination has been sent, the termination is valid unless the caregiver submits a complete form
before the end of the month.
(c) An assistance unit required to submit an MFIP household report form is considered to
have continued its application for assistance if a complete MFIP household report form is received
within a calendar month after the month in which the form was due and assistance shall be paid
for the period beginning with the first day of that calendar month.
(d) A county agency must allow good cause exemptions from the reporting requirements
under subdivisions 5 and 6 when any of the following factors cause a caregiver to fail to provide
the county agency with a completed MFIP household report form before the end of the month
in which the form is due:
(1) an employer delays completion of employment verification;
(2) a county agency does not help a caregiver complete the MFIP household report form
when the caregiver asks for help;
(3) a caregiver does not receive an MFIP household report form due to mistake on the part of
the department or the county agency or due to a reported change in address;
(4) a caregiver is ill, or physically or mentally incapacitated; or
(5) some other circumstance occurs that a caregiver could not avoid with reasonable care
which prevents the caregiver from providing a completed MFIP household report form before the
end of the month in which the form is due.
    Subd. 9. Changes that must be reported. A caregiver must report the changes or
anticipated changes specified in clauses (1) to (16) within ten days of the date they occur, at the
time of the periodic recertification of eligibility under section 256J.32, subdivision 6, or within
eight calendar days of a reporting period as in subdivision 5 or 6, whichever occurs first. A
caregiver must report other changes at the time of the periodic recertification of eligibility under
section 256J.32, subdivision 6, or at the end of a reporting period under subdivision 5 or 6, as
applicable. A caregiver must make these reports in writing to the county agency. When a county
agency could have reduced or terminated assistance for one or more payment months if a delay in
reporting a change specified under clauses (1) to (15) had not occurred, the county agency must
determine whether a timely notice under section 256J.31, subdivision 4, could have been issued
on the day that the change occurred. When a timely notice could have been issued, each month's
overpayment subsequent to that notice must be considered a client error overpayment under
section 256J.38. Calculation of overpayments for late reporting under clause (16) is specified
in section 256J.09, subdivision 9. Changes in circumstances which must be reported within ten
days must also be reported on the MFIP household report form for the reporting period in which
those changes occurred. Within ten days, a caregiver must report:
(1) a change in initial employment;
(2) a change in initial receipt of unearned income;
(3) a recurring change in unearned income;
(4) a nonrecurring change of unearned income that exceeds $30;
(5) the receipt of a lump sum;
(6) an increase in assets that may cause the assistance unit to exceed asset limits;
(7) a change in the physical or mental status of an incapacitated member of the assistance
unit if the physical or mental status is the basis of exemption from an MFIP employment services
program under section 256J.56, or as the basis for reducing the hourly participation requirements
under section 256J.55, subdivision 1, or the type of activities included in an employment plan
under section 256J.521, subdivision 2;
(8) a change in employment status;
(9) information affecting an exception under section 256J.24, subdivision 9;
(10) the marriage or divorce of an assistance unit member;
(11) the death of a parent, minor child, or financially responsible person;
(12) a change in address or living quarters of the assistance unit;
(13) the sale, purchase, or other transfer of property;
(14) a change in school attendance of a caregiver under age 20 or an employed child;
(15) filing a lawsuit, a workers' compensation claim, or a monetary claim against a third
party; and
(16) a change in household composition, including births, returns to and departures from
the home of assistance unit members and financially responsible persons, or a change in the
custody of a minor child.
    Subd. 10.[Repealed, 1Sp2003 c 14 art 1 s 107]
    Subd. 11. Requirement to assign support and maintenance rights. An assistance unit
is ineligible for MFIP unless the caregiver assigns all rights to child support and spousal
maintenance benefits according to section 256.741.
    Subd. 12. Requirement to provide Social Security numbers. Each member of the
assistance unit must provide the member's Social Security number to the county agency, except
for members in the assistance unit who are qualified noncitizens who are victims of domestic
violence as defined under section 256J.08, subdivision 73, clause (7). When a Social Security
number is not provided to the county agency for verification, this requirement is satisfied when
each member of the assistance unit cooperates with the procedures for verification of numbers,
issuance of duplicate cards, and issuance of new numbers which have been established jointly
between the Social Security Administration and the commissioner.
History: 1997 c 85 art 1 s 18; 1998 c 407 art 6 s 59,60; 1999 c 245 art 6 s 30-33; 1Sp2001 c
9 art 10 s 66; 1Sp2003 c 14 art 1 s 40