2007 Minnesota Statutes

136A.68 RECORDS.
     A registered school shall maintain a permanent record for each student for 50 years from the
last date of the student's attendance. A registered school offering distance instruction to a student
located in Minnesota shall maintain a permanent record for each Minnesota student for 50 years
from the last date of the student's attendance. Records include a student's academic transcript,
documents, and files containing student data about academic credits earned, courses completed,
grades awarded, degrees awarded, and periods of attendance. To preserve permanent records, a
school shall submit a plan that meets the following requirements:
    (1) at least one copy of the records must be held in a secure, fireproof depository or duplicate
records must be maintained off site in a secure location and in a manner approved by the office;
    (2) an appropriate official must be designated to provide a student with copies of records or
a transcript upon request;
    (3) an alternative method approved by the office of complying with clauses (1) and (2) must
be established if the school ceases to exist; and
    (4) if the school has no binding agreement approved by the office for preserving student
records, a continuous surety bond must be filed with the office in an amount not to exceed
$20,000. The bond shall run to the state of Minnesota.
History: 1975 c 201 s 8; 1975 c 271 s 6; 1995 c 212 art 3 s 59; 2007 c 144 art 3 s 13