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Minnesota Legislature

Office of the Revisor of Statutes

475.553 PAYING AGENT; DESTRUCTION OF OBLIGATIONS AND COUPONS.
    Subdivision 1. Principal office within issuer's area; exception. The governing body
may appoint as paying agent for an issue of obligations one or more national banks, or banks
incorporated under the laws of any state, provided that no bank shall be appointed as paying agent
for obligations of any issuer except one within whose corporate limits the principal office of the
bank is situated, unless it is authorized to execute corporate trust powers pursuant to the laws
under which it is organized; and the governing body may direct the treasurer to remit funds for
payment of both principal and interest to such paying agent although such paying agent has not
complied with statutes relating to public depositories. It may also direct the county treasurer
to remit any proceeds from assessments or taxes levied for payment of obligations directly to
such paying agent. In such case, the county treasurer shall furnish a duplicate statement of each
remittance to the treasurer of the municipality who shall enter the amount on the treasury's books.
    Subd. 2. Agreement with bank. The governing body may by resolution direct that all bonds,
obligations, coupons appertaining thereto, or any specified obligations or coupons, when paid,
shall be canceled by the paying agent and destroyed as herein provided. Before such authority
is granted, the municipality shall enter into an agreement with a bank or banking association
incorporated under the laws of the United States or of any state and authorized by such laws to
exercise corporate trust powers, specifying (a) the obligations and coupons to be destroyed, (b)
the method of destruction, (c) the information to be recorded in a certificate of destruction to be
delivered to the municipality and the paying agent, (d) the indemnification of the municipality in
the event of duplicate payment, wrongful and improper payment to unauthorized persons and
nonpayment to authorized persons occurring as a result of any destruction of bonds, obligations,
or coupons, and (e) such other terms and conditions as may be determined by the governing body
of such municipality. Obligations and coupons may be destroyed by cremation, shredding, or
any other effective means.
    Subd. 3. Certificates of destruction. Certificates provided under subdivision 2 shall be
retained in the official records of the municipality and the paying agent. Such certificates may
subsequently be destroyed at the times and upon the conditions otherwise permitted by law, but
no earlier than the time of final payment and redemption of all obligations of the respective
issues to which they pertain.
    Subd. 4.[Repealed, 1976 c 324 s 27]
    Subd. 5. Officers have powers of body; state auditors requirements; other law. Any
obligation, as defined in section 475.51, issued or to be issued by the state or any agency,
instrumentality, or subdivision thereof, by written order and agreement executed by the officer or
officers authorized by law to issue such obligations, may be destroyed as provided herein, and
for this purpose such officers shall have all the powers granted herein to governing bodies of
municipalities. The state auditor, pursuant to the Administrative Procedure Act, may formulate
and prescribe requirements for resolutions, orders, agreements, and certificates relating to the
destruction of public obligations and coupons. The provisions of any other law relating to the
destruction of public records shall not apply to the destruction of obligations and coupons.
History: 1951 c 422 s 10; 1953 c 64 s 1; 1963 c 833 s 1; 1973 c 492 s 7; 1976 c 324 s
5-8; 1986 c 444