1999 Minnesota Statutes

     268.186 Records. 

    (a) Each employer shall keep true and accurate records for 
 the periods of time and containing the information the 
 commissioner may require.  For the purpose of administering this 
 chapter, the commissioner has the power to examine, or cause to 
 be supplied or copied, any books, correspondence, papers, 
 records, or memoranda that are relevant, whether the books, 
 correspondence, papers, records, or memoranda are the property 
 of or in the possession of the employer or any other person at 
 any reasonable time and as often as may be necessary. 

    (b) The commissioner may make summaries, compilations, 
 photographs, duplications, or reproductions of any records, or 
 reports that the commissioner considers advisable for the 
 preservation of the information contained therein.  Any 
 summaries, compilations, photographs, duplications, or 
 reproductions shall be admissible in any proceeding under this 
 chapter.  Regardless of any restrictions contained in section 
 16B.50, the commissioner may duplicate records, reports, 
 summaries, compilations, instructions, determinations, or any 
 other written or recorded matter pertaining to the 
 administration of this chapter. 

    (c) Regardless of any law to the contrary, the commissioner 
 may provide for the destruction of any records, reports, or 
 reproductions thereof, or other papers, that are more than two 
 years old, and that are no longer necessary for determining 
 employer liability or an applicant's benefit rights or for the 
 administration of this chapter, including any required audit.  
 The commissioner may provide for the destruction or disposition 
 of any record, report, or other paper that has been 
 photographed, duplicated, or reproduced. 

    HIST: Ex1936 c 2 s 10; 1937 c 306 s 7; 1939 c 441 s 42; 1939 c 
 443 s 8,10; 1941 c 554 s 9; 1943 c 650 s 7; 1945 c 376 s 9; 1947 
 c 600 s 3-6; 1949 c 605 s 15; 1949 c 739 s 8; 1951 c 442 s 6-10; 
 1951 c 713 s 29; 1953 c 97 s 15; 1953 c 603 s 1; 1953 c 612 s 1; 
 1955 c 847 s 22; 1957 c 883 s 7; 1965 c 45 s 42-44; 1965 c 741 s 
 18; 1967 c 770 s 1; 1969 c 9 s 63; 1969 c 310 s 2; 1969 c 567 s 
 1,3; 1969 c 854 s 11,12; 1969 c 1129 art 8 s 7; 1971 c 942 s 12; 
 1973 c 254 s 1,3; 1973 c 492 s 14; 1974 c 241 s 1; 1975 c 315 s 
 19; 1975 c 336 s 20,21; 1977 c 172 s 2; 1977 c 237 s 1; 1977 c 
 297 s 20; 1977 c 305 s 31; 1977 c 430 s 25 subd 1; 1978 c 674 s 
 60; 1979 c 181 s 15; 1980 c 615 s 37; 1981 c 311 s 39; 1982 c 
 424 s 130; 1982 c 545 s 23,24; 1Sp1982 c 1 s 31,32; 1983 c 216 
 art 1 s 87; 1983 c 247 s 114; 1983 c 260 s 58; 1983 c 312 art 8 
 s 2; 1983 c 372 s 37,38; 1984 c 544 s 89; 1985 c 248 s 70; 
 1Sp1985 c 14 art 9 s 75; 1986 c 444; 1987 c 165 s 1; 1987 c 312 
 art 1 s 26 subd 2; 1987 c 362 s 23; 1987 c 385 s 25; 1989 c 65 s 
 11; 1989 c 209 art 2 s 1; 1990 c 516 s 6,7; 1991 c 202 s 16; 
 1993 c 67 s 10; 1994 c 483 s 1; 1994 c 488 s 8; 1995 c 54 s 12; 
 1996 c 417 s 23,31; 1996 c 440 art 1 s 47; 1997 c 66 s 62,79; 
 1998 c 265 s 44; 1999 c 107 s 57,66