256J.31 Applicant and participant rights and county agency responsibilities.
Subdivision 1. Right to information. An applicant or participant has the right to obtain from the county agency information about the benefits, requirements, restrictions, and appeal provisions of public assistance programs.
Subd. 2. Right to authorized representative. An applicant or participant has the right to designate an authorized representative to act on the applicant's or participant's behalf. An applicant or participant has the right to be assisted or represented by an authorized representative in eligibility determinations, recertification, conciliation conferences, the fair hearing process, and any other contacts with the county agency or the department. When a county agency determines that it is necessary for a person to assist an applicant or participant, the county agency must designate a staff member to assist the applicant or participant. Upon a request from an applicant or participant, a county agency must provide addresses and telephone numbers of organizations that provide legal services at low cost or no cost to low-income persons.
Subd. 3. Right of applicant to notice. A county agency must notify an applicant of the disposition of the applicant's application. The notice must be in writing and on forms prescribed by the commissioner. The county agency must mail the notice to the last known mailing address provided by the applicant. When an application is denied, the county agency must notify the applicant in writing of the reasons for the denial, of the right to appeal, and of the right to reapply for assistance.
Subd. 4. Participant's right to notice. A county agency must give a participant written notice of all adverse actions affecting the participant including payment reductions, suspensions, terminations, and use of protective, vendor, or two-party payments. The notice of adverse action must be on a form prescribed or approved by the commissioner and must be mailed to the last known mailing address provided by the participant. The county agency must state on the notice of adverse action the action it intends to take, the reasons for the action, the participant's right to appeal the action, the conditions under which assistance can be continued pending an appeal decision, and the related consequences of the action.
Subd. 5. Mailing of notice. The notice of adverse action shall be issued according to paragraphs (a) to (c).
(a) A county agency shall mail a notice of adverse action at least ten days before the effective date of the adverse action, except as provided in paragraphs (b) and (c).
(b) A county agency must mail a notice of adverse action at least five days before the effective date of the adverse action when the county agency has factual information that requires an action to reduce, suspend, or terminate assistance based on probable fraud.
(c) A county agency shall mail a notice of adverse action before or on the effective date of the adverse action when the county agency:
(1) receives the caregiver's signed monthly MFIP-S household report form that includes information that requires payment reduction, suspension, or termination;
(2) is informed of the death of a participant or the payee;
(3) receives a signed statement from the caregiver that assistance is no longer wanted;
(4) receives a signed statement from the caregiver that provides information that requires the termination or reduction of assistance;
(5) verifies that a member of the assistance unit is absent from the home and does not meet temporary absence provisions in section 256J.13;
(6) verifies that a member of the assistance unit has entered a regional treatment center or a licensed residential facility for medical or psychological treatment or rehabilitation;
(7) verifies that a member of an assistance unit has been placed in foster care, and the provisions of section 256J.13, subdivision 2, paragraph (c), clause (2), do not apply;
(8) verifies that a member of an assistance unit has been approved to receive assistance by another state; or
(9) cannot locate a caregiver.
Subd. 6. Appeal rights. An applicant, participant, or former participant has the right to request a fair hearing when aggrieved by an action or inaction of a county agency. A request for a fair hearing and rights pending a fair hearing are set as specified in section 256J.40.
Subd. 7. Case records available. A county agency must make financial case records available to the participant or former participant as soon as possible but no later than the fifth business day following the date of the request. When the participant or former participant asks for photocopies of material from the financial case record, the county agency must provide one copy of each page at no cost.
Subd. 8. Right to manage affairs. Except for protective payment provisions authorized under section 256J.39, participants have the right to manage their own affairs.
Subd. 9. Right to protection. Minor caregivers have the right to protection. The county agency must refer a minor caregiver to the social service unit within 30 days of the date the application is approved. The social service unit must assist the caregiver who is less than 18 years of age to develop a plan as specified in section 256J.54.
Subd. 10. Protection from garnishment. MFIP-S grants or earnings of a caregiver shall be protected from garnishment. This protection for earnings shall extend for a period of six months from the date of termination from MFIP-S.
Subd. 11. Responsibility to retain case records. The county agency must retain financial case records and employment and training service records for MFIP-S cases according to chapter 13.
Subd. 12. Right to discontinue cash assistance. A participant may discontinue receipt of the cash assistance portion of MFIP-S assistance and retain eligibility for child care assistance under section 119B.05 and for medical assistance under sections 256B.055, subdivision 3a, and 256B.0635.
Official Publication of the State of Minnesota
Revisor of Statutes