Minnesota Office of the Revisor of Statutes
[*Add Subtitle/link: Office]

Menu

Revisor of Statutes Menu

Pdf

Minnesota Session Laws

Key: (1) language to be deleted (2) new language

CHAPTER 129--S.F.No. 596
An act
relating to data practices; classifying data; clarifying duties and
classifications; making technical changes; authorizing access to certain data;
clarifying remedies and procedures; modifying provisions giving the use of
Social Security numbers;amending Minnesota Statutes 2006, sections 13.02,
subdivisions 8, 11; 13.03, subdivision 4; 13.04, subdivisions 3, 4; 13.05,
subdivision 10; 13.072, subdivision 1; 13.08, subdivision 4; 13.32, subdivision 5;
13.35; 13.355, subdivision 1; 13.384, subdivisions 1, 2; 13.39, subdivisions 1, 2,
2a, 3; 13.392, subdivision 1; 13.393; 13.40, subdivisions 1, 3; 13.41, subdivision
3; 13.43, subdivisions 2, 5, 7, 9, 10, 11; 13.435; 13.44, subdivisions 1, 2, 3;
13.462, subdivisions 1, 2, 3; 13.48; 13.552, subdivision 3; 13.591, subdivision 4;
13.72, by adding subdivisions; 13.861, subdivision 1; 13.87, subdivisions 1, 2;
84.0274, subdivision 5; 122A.33, subdivision 3; 171.07, subdivision 1a; 268.19,
subdivision 1, as amended; 270B.01, subdivision 8; 270B.02, subdivision 3;
270B.085, by adding a subdivision; 270B.14, subdivision 3; 325E.59, subdivision
1; Laws 2005, chapter 163, section 85; Laws 2006, chapter 253, section 19;
proposing coding for new law in Minnesota Statutes, chapter 13; repealing
Minnesota Statutes 2006, sections 13.79, subdivision 2; 325E.59, subdivision 2.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

    Section 1. Minnesota Statutes 2006, section 13.02, subdivision 8, is amended to read:
    Subd. 8. Individual. "Individual" means a natural person. In the case of a minor or
an individual adjudged mentally incompetent incapacitated person as defined in section
524.5-102, subdivision 6, "individual" includes a parent or guardian or an individual
acting as a parent or guardian in the absence of a parent or guardian, except that the
responsible authority shall withhold data from parents or guardians, or individuals acting
as parents or guardians in the absence of parents or guardians, upon request by the minor
if the responsible authority determines that withholding the data would be in the best
interest of the minor.

    Sec. 2. Minnesota Statutes 2006, section 13.02, subdivision 11, is amended to read:
    Subd. 11. Political subdivision. "Political subdivision" means any county, statutory
or home rule charter city, school district, special district, any town exercising powers
under chapter 368 and located in the metropolitan area, as defined in section 473.121,
subdivision 2
, and any board, commission, district or authority created pursuant to law,
local ordinance or charter provision. It includes any nonprofit corporation which is a
community action agency organized pursuant to the Economic Opportunity Act of 1964
(Public Law 88-452) as amended, to qualify for public funds, or any nonprofit social
service agency which performs services under contract to any political subdivision,
statewide system or state agency a government entity, to the extent that the nonprofit social
service agency or nonprofit corporation collects, stores, disseminates, and uses data on
individuals because of a contractual relationship with state agencies, political subdivisions
or statewide systems a government entity.

    Sec. 3. Minnesota Statutes 2006, section 13.03, subdivision 4, is amended to read:
    Subd. 4. Change in classification of data; effect of dissemination among
agencies. (a) The classification of data in the possession of an entity shall change if it is
required to do so to comply with either judicial or administrative rules pertaining to the
conduct of legal actions or with a specific statute applicable to the data in the possession
of the disseminating or receiving entity.
    (b) If data on individuals is classified as both private and confidential by this chapter,
or any other statute or federal law, the data is private.
    (c) To the extent that government data is disseminated to a government entity by
another government entity, the data disseminated shall have the same classification in the
hands of the entity receiving it as it had in the hands of the entity providing it.
    (d) If a government entity disseminates data to another government entity, a
classification provided for by law in the hands of the entity receiving the data does not
affect the classification of the data in the hands of the entity that disseminates the data.
    (e) To the extent that judicial branch data is disseminated to government entities
by the judicial branch, the data disseminated shall have the same level of accessibility
in the hands of the agency receiving it as it had in the hands of the judicial branch entity
providing it.

    Sec. 4. Minnesota Statutes 2006, section 13.04, subdivision 3, is amended to read:
    Subd. 3. Access to data by individual. Upon request to a responsible authority
or designee, an individual shall be informed whether the individual is the subject of
stored data on individuals, and whether it is classified as public, private or confidential.
Upon further request, an individual who is the subject of stored private or public data on
individuals shall be shown the data without any charge and, if desired, shall be informed
of the content and meaning of that data. After an individual has been shown the private
data and informed of its meaning, the data need not be disclosed to that individual for
six months thereafter unless a dispute or action pursuant to this section is pending or
additional data on the individual has been collected or created. The responsible authority
or designee shall provide copies of the private or public data upon request by the individual
subject of the data. The responsible authority or designee may require the requesting
person to pay the actual costs of making, and certifying, and compiling the copies.
    The responsible authority or designee shall comply immediately, if possible, with
any request made pursuant to this subdivision, or within ten days of the date of the request,
excluding Saturdays, Sundays and legal holidays, if immediate compliance is not possible.

    Sec. 5. Minnesota Statutes 2006, section 13.04, subdivision 4, is amended to read:
    Subd. 4. Procedure when data is not accurate or complete. (a) An individual
subject of the data may contest the accuracy or completeness of public or private data.
To exercise this right, an individual shall notify in writing the responsible authority
describing the nature of the disagreement. The responsible authority shall within 30 days
either: (1) correct the data found to be inaccurate or incomplete and attempt to notify past
recipients of inaccurate or incomplete data, including recipients named by the individual;
or (2) notify the individual that the authority believes the data to be correct. Data in
dispute shall be disclosed only if the individual's statement of disagreement is included
with the disclosed data.
    The determination of the responsible authority may be appealed pursuant to the
provisions of the Administrative Procedure Act relating to contested cases. Upon receipt
of an appeal by an individual, the commissioner shall, before issuing the order and notice
of a contested case hearing required by chapter 14, try to resolve the dispute through
education, conference, conciliation, or persuasion. If the parties consent, the commissioner
may refer the matter to mediation. Following these efforts, the commissioner shall dismiss
the appeal or issue the order and notice of hearing.
    (b) Data on individuals that have been successfully challenged by an individual must
be completed, corrected, or destroyed by a state agency, political subdivision, or statewide
system government entity without regard to the requirements of section 138.17.
    After completing, correcting, or destroying successfully challenged data, a
government entity may retain a copy of the commissioner of administration's order issued
under chapter 14 or, if no order were issued, a summary of the dispute between the parties
that does not contain any particulars of the successfully challenged data.

    Sec. 6. Minnesota Statutes 2006, section 13.05, subdivision 10, is amended to read:
    Subd. 10. International dissemination. No state agency or political subdivision
government entity shall transfer or disseminate any private or confidential data on
individuals to the private international organization known as Interpol, except through the
Interpol-United States National Central Bureau, United States Department of Justice.

    Sec. 7. Minnesota Statutes 2006, section 13.072, subdivision 1, is amended to read:
    Subdivision 1. Opinion; when required. (a) Upon request of a government entity,
the commissioner may give a written opinion on any question relating to public access
to government data, rights of subjects of data, or classification of data under this chapter
or other Minnesota statutes governing government data practices. Upon request of any
person who disagrees with a determination regarding data practices made by a government
entity, the commissioner may give a written opinion regarding the person's rights as a
subject of government data or right to have access to government data.
    (b) Upon request of a body subject to chapter 13D, the commissioner may give a
written opinion on any question relating to the body's duties under chapter 13D. Upon
request of a person who disagrees with the manner in which members of a governing body
perform their duties under chapter 13D, the commissioner may give a written opinion
on compliance with chapter 13D. A governing body or person requesting an opinion
under this paragraph must pay the commissioner a fee of $200. Money received by the
commissioner under this paragraph is appropriated to the commissioner for the purposes
of this section.
    (c) If the commissioner determines that no opinion will be issued, the commissioner
shall give the government entity or body subject to chapter 13D or person requesting
the opinion notice of the decision not to issue the opinion within five business days of
receipt of the request. If this notice is not given, the commissioner shall issue an opinion
within 20 days of receipt of the request.
    (d) For good cause and upon written notice to the person requesting the opinion,
the commissioner may extend this deadline for one additional 30-day period. The notice
must state the reason for extending the deadline. The government entity or the members
of a body subject to chapter 13D must be provided a reasonable opportunity to explain the
reasons for its decision regarding the data or how they perform their duties under chapter
13D. The commissioner or the government entity or body subject to chapter 13D may
choose to give notice to the subject of the data concerning the dispute regarding the data
or compliance with chapter 13D.
    (e) This section does not apply to a determination made by the commissioner of
health under section 13.3805, subdivision 1, paragraph (b), or 144.6581.
    (f) A written, numbered, and published opinion issued by the attorney general shall
take precedence over an opinion issued by the commissioner under this section.

    Sec. 8. Minnesota Statutes 2006, section 13.08, subdivision 4, is amended to read:
    Subd. 4. Action to compel compliance. (a) In addition to the remedies provided in
subdivisions 1 to 3 or any other law, any aggrieved person seeking to enforce the person's
rights under this chapter or obtain access to data may bring an action in district court to
compel compliance with this chapter and may recover costs and disbursements, including
reasonable attorney's fees, as determined by the court. If the court determines that an
action brought under this subdivision is frivolous and without merit and a basis in fact, it
may award reasonable costs and attorney fees to the responsible authority. If the court
issues an order to compel compliance under this subdivision, the court may impose a civil
penalty of up to $300 against the government entity. This penalty is payable to the state
general fund and is in addition to damages under subdivision 1. The matter shall be heard
as soon as possible. In an action involving a request for government data under section
13.03 or 13.04, the court may inspect in camera the government data in dispute, but shall
conduct its hearing in public and in a manner that protects the security of data classified as
not public. If the court issues an order to compel compliance under this subdivision, the
court shall forward a copy of the order to the commissioner of administration.
    (b) In determining whether to assess a civil penalty under this subdivision, the court
shall consider whether the government entity has substantially complied with general
data practices under this chapter, including but not limited to, whether the government
entity has:
    (1) designated a responsible authority under section 13.02, subdivision 16;
    (2) designated a data practices compliance official under section 13.05, subdivision
13
;
    (3) prepared the public document that names the responsible authority and describes
the records and data on individuals that are maintained by the government entity under
section 13.05, subdivision 1;
    (4) developed public access procedures under section 13.03, subdivision 2;
procedures to guarantee the rights of data subjects under section 13.05, subdivision 8; and
procedures to ensure that data on individuals are accurate and complete and to safeguard
the data's security under section 13.05, subdivision 5;
    (5) sought an oral, written, or electronic opinion from the commissioner of
administration related to the matter at issue and acted in conformity with that opinion or
acted in conformity with an opinion issued under section 13.072 that was sought by a
government entity or another person; or
    (6) provided ongoing training to government entity personnel who respond to
requests under this chapter.
    (c) The court shall award reasonable attorney fees to a prevailing plaintiff who has
brought an action under this subdivision if the government entity that is the defendant in
the action was also the subject of a written opinion issued under section 13.072 and the
court finds that the opinion is directly related to the cause of action being litigated and that
the government entity did not act in conformity with the opinion.

    Sec. 9. Minnesota Statutes 2006, section 13.32, subdivision 5, is amended to read:
    Subd. 5. Directory information. Information designated as directory information
pursuant to the provisions of United States Code, title 20, section 1232g and Code of
Federal Regulations, title 34, section 99.37 which are in effect on July 1, 1993 January
1, 2007, is public data on individuals. When conducting the directory information
designation and notice process required by federal law, an educational agency or institution
shall give parents and students notice of the right to refuse to let the agency or institution
designate any or all data about the student as directory information. This notice may be
given by any means reasonably likely to inform the parents and students of the right.

    Sec. 10. Minnesota Statutes 2006, section 13.35, is amended to read:
13.35 FEDERAL CONTRACTS DATA.
    To the extent that a federal agency requires it as a condition for contracting with
a state agency or political subdivision government entity, all government data collected
and maintained by the state agency or political subdivision government entity because
that agency contracts with the federal agency are classified as either private or nonpublic
depending on whether the data are data on individuals or data not on individuals.

    Sec. 11. Minnesota Statutes 2006, section 13.355, subdivision 1, is amended to read:
    Subdivision 1. General. The Social Security numbers of individuals, whether
provided in whole or in part, collected or maintained by a state agency, statewide system,
or political subdivision government entity are private data on individuals, except to the
extent that access to the Social Security number is specifically authorized by law.

    Sec. 12. Minnesota Statutes 2006, section 13.384, subdivision 1, is amended to read:
    Subdivision 1. Definition. As used in this section:
    (a) "Directory information" means name of the patient, date admitted, and general
condition.
    (b) "Medical data" means data collected because an individual was or is a patient
or client of a hospital, nursing home, medical center, clinic, health or nursing agency
operated by a state agency or political subdivision government entity including business
and financial records, data provided by private health care facilities, and data provided by
or about relatives of the individual.

    Sec. 13. Minnesota Statutes 2006, section 13.384, subdivision 2, is amended to read:
    Subd. 2. Public hospitals; directory information. (a) During the time that a person
is a patient in a hospital operated by a state agency or political subdivision government
entity under legal commitment, directory information is public data. After the person is
released by termination of the person's legal commitment, the directory information is
private data on individuals.
    (b) If a person is a patient other than pursuant to commitment in a hospital controlled
by a state agency or political subdivision government entity, directory information is public
data unless the patient requests otherwise, in which case it is private data on individuals.
    (c) Directory information about an emergency patient who is unable to communicate
which is public under this subdivision shall not be released until a reasonable effort is made
to notify the next of kin. Although an individual has requested that directory information
be private, the hospital may release directory information to a law enforcement agency
pursuant to a lawful investigation pertaining to that individual.

    Sec. 14. Minnesota Statutes 2006, section 13.39, subdivision 1, is amended to read:
    Subdivision 1. Definitions. A "pending civil legal action" includes but is not
limited to judicial, administrative or arbitration proceedings. Whether a civil legal action
is pending shall be determined by the chief attorney acting for the state agency, political
subdivision or statewide system government entity.

    Sec. 15. Minnesota Statutes 2006, section 13.39, subdivision 2, is amended to read:
    Subd. 2. Civil actions. (a) Except as provided in paragraph (b), data collected
by state agencies, political subdivisions, or statewide systems as part of an active
investigation undertaken for the purpose of the commencement or defense of a pending
civil legal action, or which are retained in anticipation of a pending civil legal action, are
classified as protected nonpublic data pursuant to section 13.02, subdivision 13, in the
case of data not on individuals and confidential pursuant to section 13.02, subdivision
3
, in the case of data on individuals. Any agency, political subdivision, or statewide
system may make any data classified as confidential or protected nonpublic pursuant to
this subdivision accessible to any person, agency or the public if the agency, political
subdivision, or statewide system determines that the access will aid the law enforcement
process, promote public health or safety or dispel widespread rumor or unrest.
    (b) A complainant has access to a statement provided by the complainant to a state
agency, statewide system, or political subdivision government entity under paragraph (a).

    Sec. 16. Minnesota Statutes 2006, section 13.39, subdivision 2a, is amended to read:
    Subd. 2a. Disclosure of data. During the time when a civil legal action is
determined to be pending under subdivision 1, any person may bring an action in the
district court in the county where the data is maintained to obtain disclosure of data
classified as confidential or protected nonpublic under subdivision 2. The court may order
that all or part of the data be released to the public or to the person bringing the action. In
making the determination whether data shall be disclosed, the court shall consider whether
the benefit to the person bringing the action or to the public outweighs any harm to the
public, the agency government entity, or any person identified in the data. The data in
dispute shall be examined by the court in camera.

    Sec. 17. Minnesota Statutes 2006, section 13.39, subdivision 3, is amended to read:
    Subd. 3. Inactive investigative data. Inactive civil investigative data are public,
unless the release of the data would jeopardize another pending civil legal action, and
except for those portions of a civil investigative file that are classified as not public data by
this chapter or other law. Any civil investigative data presented as evidence in court or
made part of a court record shall be public. Civil investigative data become inactive upon
the occurrence of any of the following events:
    (1) a decision by the state agency, political subdivision, or statewide system
government entity or by the chief attorney acting for the state agency, political subdivision,
or statewide system government entity not to pursue the civil action;
    (2) expiration of the time to file a complaint under the statute of limitations or
agreement applicable to the civil action; or
    (3) exhaustion of or expiration of rights of appeal by either party to the civil action.
    Data determined to be inactive under clause (1) may become active if the state
agency, political subdivision, statewide system government entity, or its attorney decides
to renew the civil action.

    Sec. 18. Minnesota Statutes 2006, section 13.392, subdivision 1, is amended to read:
    Subdivision 1. Confidential data or protected nonpublic data. Data, notes, and
preliminary drafts of reports created, collected, and maintained by the internal audit offices
of state agencies and political subdivisions government entities, or persons performing
audits for state agencies and political subdivisions government entities, and relating to
an audit or investigation are confidential data on individuals or protected nonpublic data
until the final report has been published or the audit or investigation is no longer being
pursued actively, except that the data shall be disclosed as required to comply with section
6.67 or 609.456. This section does not limit in any way:
    (1) the state auditor's access to government data of political subdivisions or
data, notes, or preliminary drafts of reports of persons performing audits for political
subdivisions; or
    (2) the public or a data subject's access to data classified by section 13.43.

    Sec. 19. Minnesota Statutes 2006, section 13.393, is amended to read:
13.393 ATTORNEYS.
    Notwithstanding the provisions of this chapter and section 15.17, the use, collection,
storage, and dissemination of data by an attorney acting in a professional capacity for the
state, a state agency or a political subdivision a government entity shall be governed by
statutes, rules, and professional standards concerning discovery, production of documents,
introduction of evidence, and professional responsibility; provided that this section shall
not be construed to affect the applicability of any statute, other than this chapter and section
15.17, which specifically requires or prohibits disclosure of specific information by the
attorney, nor shall this section be construed to relieve any responsible authority, other than
the attorney, from duties and responsibilities pursuant to this chapter and section 15.17.

    Sec. 20. Minnesota Statutes 2006, section 13.40, subdivision 1, is amended to read:
    Subdivision 1. Records subject to this chapter. (a) For purposes of this section,
"historical records repository" means an archives or manuscript repository operated by
any state agency, statewide system, or political subdivision a government entity whose
purpose is to collect and maintain data to further the history of a geographic or subject
area. The term does not include the state archives as defined in section 138.17, subdivision
1
, clause (5).
    (b) Data collected, maintained, used, or disseminated by a library or historical
records repository operated by any state agency, political subdivision, or statewide system
a government entity shall be administered in accordance with the provisions of this chapter.

    Sec. 21. Minnesota Statutes 2006, section 13.40, subdivision 3, is amended to read:
    Subd. 3. Nongovernmental data. Data held in the custody of a historical records
repository that were not originally created, received, maintained, or disseminated by
a state agency, statewide system, or political subdivision government entity are not
government data. These data are accessible to the public unless:
    (1) the data are contributed by private persons under an agreement that restricts
access, to the extent of any lawful limitation; or
    (2) access would significantly endanger the physical or organizational integrity of
the data.

    Sec. 22. Minnesota Statutes 2006, section 13.41, subdivision 3, is amended to read:
    Subd. 3. Board of Peace Officer Standards and Training. The following
government data of the Board of Peace Officer Standards and Training are private data:
    (1) home addresses of licensees and applicants for licenses; and
    (2) data that identify the state agency, statewide system, or political subdivision
government entity that employs a licensed peace officer.
    The board may disseminate private data on applicants and licensees as is necessary
to administer law enforcement licensure or to provide data under section 626.845,
subdivision 1
, to law enforcement agencies who are conducting employment background
investigations.

    Sec. 23. Minnesota Statutes 2006, section 13.43, subdivision 2, is amended to read:
    Subd. 2. Public data. (a) Except for employees described in subdivision 5 and
subject to the limitations described in subdivision 5a, the following personnel data on
current and former employees, volunteers, and independent contractors of a government
entity is public:
    (1) name; employee identification number, which must not be the employee's Social
Security number; actual gross salary; salary range; contract fees; actual gross pension; the
value and nature of employer paid fringe benefits; and the basis for and the amount of any
added remuneration, including expense reimbursement, in addition to salary;
    (2) job title and bargaining unit; job description; education and training background;
and previous work experience;
    (3) date of first and last employment;
    (4) the existence and status of any complaints or charges against the employee,
regardless of whether the complaint or charge resulted in a disciplinary action;
    (5) the final disposition of any disciplinary action together with the specific reasons
for the action and data documenting the basis of the action, excluding data that would
identify confidential sources who are employees of the public body;
    (6) the terms of any agreement settling any dispute arising out of an employment
relationship, including a buyout agreement as defined in section 123B.143, subdivision 2,
paragraph (a); except that the agreement must include specific reasons for the agreement if
it involves the payment of more than $10,000 of public money;
    (7) work location; a work telephone number; badge number; and honors and awards
received; and
    (8) payroll time sheets or other comparable data that are only used to account for
employee's work time for payroll purposes, except to the extent that release of time sheet
data would reveal the employee's reasons for the use of sick or other medical leave
or other not public data.
    (b) For purposes of this subdivision, a final disposition occurs when the state agency,
statewide system, or political subdivision government entity makes its final decision about
the disciplinary action, regardless of the possibility of any later proceedings or court
proceedings. In the case of arbitration proceedings arising under collective bargaining
agreements, a final disposition occurs at the conclusion of the arbitration proceedings,
or upon the failure of the employee to elect arbitration within the time provided by the
collective bargaining agreement. Final disposition includes a resignation by an individual
when the resignation occurs after the final decision of the state agency, statewide system,
political subdivision government entity, or arbitrator.
    (c) The state agency, statewide system, or political subdivision government entity
may display a photograph of a current or former employee to a prospective witness as
part of the state agency's, statewide system's, or political subdivision's government entity's
investigation of any complaint or charge against the employee.
    (d) A complainant has access to a statement provided by the complainant to a state
agency, statewide system, or political subdivision government entity in connection with a
complaint or charge against an employee.
    (e) Notwithstanding paragraph (a), clause (5), upon completion of an investigation
of a complaint or charge against a public official, or if a public official resigns or is
terminated from employment while the complaint or charge is pending, all data relating to
the complaint or charge are public, unless access to the data would jeopardize an active
investigation or reveal confidential sources. For purposes of this paragraph, "public
official" means:
    (1) the head of a state agency and deputy and assistant state agency heads;
    (2) members of boards or commissions required by law to be appointed by the
governor or other elective officers; and
    (3) executive or administrative heads of departments, bureaus, divisions, or
institutions within state government.

    Sec. 24. Minnesota Statutes 2006, section 13.43, subdivision 5, is amended to read:
    Subd. 5. Undercover law enforcement officer. All personnel data maintained by
any state agency, statewide system or political subdivision a government entity relating
to an individual employed as or an applicant for employment as an undercover law
enforcement officer are private data on individuals. When the individual is no longer
assigned to an undercover position, the data described in subdivisions 2 and 3 become
public unless the law enforcement agency determines that revealing the data would
threaten the personal safety of the officer or jeopardize an active investigation.

    Sec. 25. Minnesota Statutes 2006, section 13.43, subdivision 7, is amended to read:
    Subd. 7. Employee assistance data. All data created, collected or maintained by
any state agency or political subdivision a government entity to administer employee
assistance programs similar to the one authorized by section 43A.319 are classified as
private, pursuant to section 13.02, subdivision 12. This section shall not be interpreted to
authorize the establishment of employee assistance programs.

    Sec. 26. Minnesota Statutes 2006, section 13.43, subdivision 9, is amended to read:
    Subd. 9. Peer counseling debriefing data. (a) Data acquired by a peer group
member in a public safety peer counseling debriefing is private data on the person being
debriefed.
    (b) For purposes of this subdivision, "public safety peer counseling debriefing"
means a group process oriented debriefing session held for peace officers, firefighters,
medical emergency persons, dispatchers, or other persons involved with public safety
emergency services, that is established by any agency government entity providing
public safety emergency services and is designed to help a person who has suffered an
occupation-related traumatic event begin the process of healing and effectively dealing
with posttraumatic stress.

    Sec. 27. Minnesota Statutes 2006, section 13.43, subdivision 10, is amended to read:
    Subd. 10. Prohibition on agreements limiting disclosure or discussion of
personnel data. (a) A state agency, statewide system, or political subdivision government
entity may not enter into an agreement settling a dispute arising out of the employment
relationship with the purpose or effect of limiting access to or disclosure of personnel
data or limiting the discussion of information or opinions related to personnel data.
An agreement or portion of an agreement that violates this paragraph is void and
unenforceable.
    (b) Paragraph (a) applies to the following, but only to the extent that the data or
information could otherwise be made accessible to the public:
    (1) an agreement not to discuss, publicize, or comment on personnel data or
information;
    (2) an agreement that limits the ability of the subject of personnel data to release or
consent to the release of data; or
    (3) any other provision of an agreement that has the effect of limiting the disclosure
or discussion of information that could otherwise be made accessible to the public, except
a provision that limits the ability of an employee to release or discuss private data that
identifies other employees.
    (c) Paragraph (a) also applies to a court order that contains terms or conditions
prohibited by paragraph (a).

    Sec. 28. Minnesota Statutes 2006, section 13.43, subdivision 11, is amended to read:
    Subd. 11. Protection of employee or others. (a) If the responsible authority
or designee of a state agency, statewide system, or political subdivision government
entity reasonably determines that the release of personnel data is necessary to protect an
employee from harm to self or to protect another person who may be harmed by the
employee, data that are relevant to the concerns for safety may be released as provided
in this subdivision.
    (b) The data may be released:
    (1) to the person who may be harmed and to an attorney representing the person
when the data are relevant to obtaining a restraining order;
    (2) to a prepetition screening team conducting an investigation of the employee
under section 253B.07, subdivision 1; or
    (3) to a court, law enforcement agency, or prosecuting authority.
    (c) Section 13.03, subdivision 4, paragraph (c), applies to data released under this
subdivision, except to the extent that the data have a more restrictive classification in the
possession of the agency or authority that receives the data. If the person who may be
harmed or the person's attorney receives data under this subdivision, the data may be used
or released further only to the extent necessary to protect the person from harm.

    Sec. 29. Minnesota Statutes 2006, section 13.435, is amended to read:
13.435 SALARY BENEFIT SURVEY DATA.
    Salary and personnel benefit survey data purchased from consulting firms, nonprofit
corporations or associations or obtained from employers with the written understanding
that the data shall not be made public which is maintained by state agencies, political
subdivisions or statewide systems government entities are classified as nonpublic pursuant
to section 13.02, subdivision 9.

    Sec. 30. Minnesota Statutes 2006, section 13.44, subdivision 1, is amended to read:
    Subdivision 1. Real property; complaint data. The identities of individuals who
register complaints with state agencies or political subdivisions government entities
concerning violations of state laws or local ordinances concerning the use of real property
are classified as confidential data, pursuant to section 13.02, subdivision 3.

    Sec. 31. Minnesota Statutes 2006, section 13.44, subdivision 2, is amended to read:
    Subd. 2. Real property; building code violations. Code violation records
pertaining to a particular parcel of real property and the buildings, improvements, and
dwelling units located on it that are kept by any state, county, or city agency charged
by the governing body of the appropriate political subdivision government entity with
the responsibility for enforcing a state, county, or city health, housing, building, fire
prevention, or housing maintenance code are public data; except as otherwise provided by
section 13.39, subdivision 2; 13.44; or 13.82, subdivision 7.

    Sec. 32. Minnesota Statutes 2006, section 13.44, subdivision 3, is amended to read:
    Subd. 3. Real property; appraisal data. (a) Confidential or protected nonpublic
data. Estimated or appraised values of individual parcels of real property that are made by
personnel of the state or a political subdivision a government entity or by independent
appraisers acting for the state or a political subdivision a government entity for the
purpose of selling or acquiring land through purchase or condemnation are classified as
confidential data on individuals or protected nonpublic data.
    (b) Private or nonpublic data. Appraised values of individual parcels of real
property that are made by appraisers working for fee owners or contract purchasers who
have received an offer to purchase their property from the state or a political subdivision
a government entity are classified as private data on individuals or nonpublic data.
    (c) Public data. The data made confidential or protected nonpublic under paragraph
(a) or made private or nonpublic under paragraph (b) become public upon the occurrence
of any of the following:
    (1) the data are submitted to a court-appointed condemnation commissioner;
    (2) the data are presented in court in condemnation proceedings; or
    (3) the negotiating parties enter into an agreement for the purchase and sale of the
property.

    Sec. 33. Minnesota Statutes 2006, section 13.462, subdivision 1, is amended to read:
    Subdivision 1. Definition. As used in this section, "benefit data" means data on
individuals collected or created because an individual seeks information about becoming,
is, or was an applicant for or a recipient of benefits or services provided under various
housing, home ownership, rehabilitation and community action agency, Head Start,
and food assistance programs administered by state agencies, political subdivisions, or
statewide systems government entities. Benefit data does not include welfare data which
shall be administered in accordance with section 13.46.

    Sec. 34. Minnesota Statutes 2006, section 13.462, subdivision 2, is amended to read:
    Subd. 2. Public data. The names and addresses of applicants for and recipients of
benefits, aid, or assistance through programs administered by any political subdivision,
state agency, or statewide system a government entity that are intended to assist with the
purchase, rehabilitation, or other purposes related to housing or other real property are
classified as public data on individuals. If an applicant or recipient is a corporation, the
names and addresses of the officers of the corporation are public data on individuals. If
an applicant or recipient is a partnership, the names and addresses of the partners are
public data on individuals. The amount or value of benefits, aid, or assistance received
is public data.

    Sec. 35. Minnesota Statutes 2006, section 13.462, subdivision 3, is amended to read:
    Subd. 3. Private data. Unless otherwise provided by law, all other benefit data are
private data on individuals, and shall not be disclosed except pursuant to court order or to
an agent of the state agency, political subdivision, or statewide system government entity,
including appropriate law enforcement personnel, who are acting in an investigation or
prosecution of a criminal or civil proceeding relating to the administration of a program
described in subdivision 1.

    Sec. 36. Minnesota Statutes 2006, section 13.48, is amended to read:
13.48 AWARD DATA.
    Financial data on business entities submitted to a state agency, statewide system, or
political subdivision government entity for the purpose of presenting awards to business
entities for achievements in business development or performance are private data on
individuals or nonpublic data.

    Sec. 37. Minnesota Statutes 2006, section 13.552, subdivision 3, is amended to read:
    Subd. 3. Data provided under subpoena. Data supplied by a state agency,
statewide system, or political subdivision government entity pursuant to a subpoena issued
by the commissioner of human rights is governed by section 363A.06, subdivision 2.

    Sec. 38. Minnesota Statutes 2006, section 13.591, subdivision 4, is amended to read:
    Subd. 4. Classification of evaluative data; data sharing. (a) Data created or
maintained by a government entity as part of the selection or evaluation process referred
to in this section are protected nonpublic data until completion of the selection process or
completion of the evaluation process at which time the data are public with the exception
of trade secret data as defined and classified in section 13.37.
    (b) If a state agency government entity asks employees of other state agencies
government entities to assist with the selection of the responses to a request for bid or the
evaluation of responses to a request for proposal, the state agency government entity may
share not public data in the responses with those employees. The employees participating
in the selection or evaluation may not further disseminate the not public data they review.

    Sec. 39. Minnesota Statutes 2006, section 13.72, is amended by adding a subdivision
to read:
    Subd. 14. Market research data; classification. (a) Names, home addresses
except for zip codes, home e-mail addresses, and home telephone numbers obtained
for or received in response to a survey conducted by or on behalf of the Department of
Transportation are classified as private data on individuals.
    (b) Business names, business addresses except for zip codes, business e-mail
addresses, and business telephone numbers obtained for or received in response to a
survey conducted by or on behalf of the Department of Transportation are classified
as nonpublic data.

    Sec. 40. Minnesota Statutes 2006, section 13.72, is amended by adding a subdivision
to read:
    Subd. 15. Overhead rate data. Financial statements and shareholder financial data
provided to the commissioner of transportation by a consultant in order to establish its
overhead rate, and the schedule of audit adjustments and the overhead rate schedule
prepared by the Department of Transportation in order to establish the overhead rate for a
consultant are classified as nonpublic data or private data on individuals. The overhead
rate percentage is public data.

    Sec. 41. Minnesota Statutes 2006, section 13.72, is amended by adding a subdivision
to read:
    Subd. 16. Bid escrow data. Bid documentation held in escrow by the Department
of Transportation is classified as nonpublic data. Any data on individuals in the bid
documentation are classified as private data on individuals. "Bid documentation" means
all writings, working papers, computer printout charts, and other data calculations used
by a contractor to determine its bid in bidding for a contract. The bid documentation
includes, but is not limited to, the contractor's costs for operating each piece of equipment
owned by the contractor, the contractor's overhead costs and its calculated overhead rate,
the contractor's pay rates for its employees, efficiency or productivity factors, arithmetic
extensions, and the rates and quotations from subcontractors and material suppliers to
the extent that the rates and quotations were used by the contractor in formulating and
determining the amount of the bid.

    Sec. 42. [13.7908] BUREAU OF MEDIATION SERVICES DATA.
    Subdivision 1. Representation data. Authorization signatures or cards furnished in
support of a petition filed or election conducted under sections 179.16, 179.18 to 179.25,
and 179A.12, and ballots, prior to the time of tabulation, are classified as protected
nonpublic data or confidential data on individuals.
    Subd. 2. Mediation data. Data received or maintained by the staff or commissioner
of the Bureau of Mediation Services during the course of providing mediation services to
the parties to a labor dispute under chapter 179 are classified as protected nonpublic data
or confidential data on individuals, except to the extent the commissioner of the Bureau of
Mediation Services determines access to data is necessary to fulfill the requirements of
section 179A.16 or to identify the general nature of or parties to a labor dispute.

    Sec. 43. Minnesota Statutes 2006, section 13.861, subdivision 1, is amended to read:
    Subdivision 1. Definitions. As used in this section:
    (a) "Security service" means an organization that provides security services to a state
agency or political subdivision government entity as a part of the governmental that entity
or under contract to it. Security service does not include a law enforcement agency.
    (b) "Security service data" means all data collected, created, or maintained by a
security service for the purpose of providing security services.

    Sec. 44. Minnesota Statutes 2006, section 13.87, subdivision 1, is amended to read:
    Subdivision 1. Criminal history data. (a) Definition. For purposes of this
subdivision, "criminal history data" means all data maintained in criminal history
records compiled by the Bureau of Criminal Apprehension and disseminated through
the criminal justice information system, including, but not limited to fingerprints,
photographs, identification data, arrest data, prosecution data, criminal court data, custody
and supervision data.
    (b) Classification. Criminal history data maintained by agencies, political
subdivisions and statewide systems are classified as private, pursuant to section 13.02,
subdivision 12
, except that data created, collected, or maintained by the Bureau of
Criminal Apprehension that identify an individual who was convicted of a crime, the
offense of which the individual was convicted, associated court disposition and sentence
information, controlling agency, and confinement information are public data for 15 years
following the discharge of the sentence imposed for the offense. If an individual's name
or other identifying information is erroneously associated with a criminal history and a
determination is made through a fingerprint verification that the individual is not the
subject of the criminal history, the name or other identifying information must be redacted
from the public criminal history data. The name and other identifying information must be
retained in the criminal history and are classified as private data.
    The Bureau of Criminal Apprehension shall provide to the public at the central office
of the bureau the ability to inspect in person, at no charge, through a computer monitor the
criminal conviction data classified as public under this subdivision.
    (c) Limitation. Nothing in paragraph (a) or (b) shall limit public access to data
made public by section 13.82.

    Sec. 45. Minnesota Statutes 2006, section 13.87, subdivision 2, is amended to read:
    Subd. 2. Firearms data. All data pertaining to the purchase or transfer of firearms
and applications for permits to carry firearms which are collected by state agencies,
political subdivisions or statewide systems government entities pursuant to sections
624.712 to 624.719 are classified as private, pursuant to section 13.02, subdivision 12.

    Sec. 46. [13.873] INTEGRATED SEARCH SERVICE DATA SUBJECT ACCESS.
    Subdivision 1. Definition. For purposes of this section, "integrated search service"
is a service operated by the Bureau of Criminal Apprehension that allows authorized users
to search and view data that are stored on one or more databases maintained by criminal
justice agencies, as defined in section 299C.46, subdivision 2.
    Subd. 2. Requests by data subject. An individual who is the subject of data
accessible through the integrated search service has access to the service only as provided
in this section. An individual may request that an integrated search service query to locate
data about the individual be performed by state or local law enforcement agencies with
integrated search service access. State and local law enforcement agencies with integrated
search service access shall provide only the following:
    (1) a list of the government entities that have provided public or private data about
that individual through integrated search service; and
    (2) data that describe what is maintained about the individual at each government
entity on the list.
    Subd. 3. Bureau responsibilities. The Bureau of Criminal Apprehension shall
provide the following information at a public Internet site:
    (1) a listing of all law enforcement agencies with integrated search service access;
and
    (2) information for individual data subjects on how to challenge the accuracy or
completeness of data pursuant to section 13.04, subdivision 4.

    Sec. 47. Minnesota Statutes 2006, section 84.0274, subdivision 5, is amended to read:
    Subd. 5. Owner's rights. When the state proposes to purchase in fee or any lesser
interest in land which will be administered by the commissioner of natural resources, the
landowner shall have the following rights:
    (a) The right to be informed of the specific intended use of the property and of any
change in the intended use of the property which occurs during the acquisition process.
The owner shall also be informed that the documents regarding the purchase will be public
records if the land is purchased by the state;
    (b) The right to be paid a fair price for the property. The price shall include the
fair market value of the land plus:
    (1) All necessary incidental costs such as abstracting and recording fees related
to the sale. The costs of clearing title defects, paying taxes, and attorney's fees are not
reimbursable; and
    (2) Any penalties incurred by the owner where the property is security for a loan
or advance of credit that contains a provision requiring or permitting the imposition of a
penalty if the loan or advance of credit is prepaid;
    (c) The right to payment, at the owner's election, in a lump sum or in up to four
annual installments;
    (d) The right to have the property fairly appraised by the state. The state's appraiser
shall physically inspect the property and shall allow the owner along to accompany the
appraiser when the appraisal is made. The state's appraiser shall certify in the appraisal
report to having physically inspected the property and having given the landowner an
opportunity to go along accompany the appraiser on inspections. Notwithstanding section
13.44, subdivision 3, before an offer is made, the landowner shall be given a resume of
the state's certified appraisal. The resume shall include the appraiser's conclusions as
to value, acreage and type of land, value of buildings and other improvements, value
of timber, special damages and any special elements of value informed of the value
determined pursuant to section 84.0272;
    (e) The right to retain a qualified independent appraiser to conduct an appraisal at any
time prior to certification of the state's appraisal of the property and to be reimbursed for
appraisal fees as provided in section 117.232, subdivision 1, if the land is sold to the state
and to have that appraisal considered along with the state's in certifying the selling price;
    (f) The right to have the state acquire the property by means of condemnation upon
the owner's request with the agreement of the commissioner;
    (g) The right to receive or waive relocation assistance, services, payments and
benefits as provided in sections 117.52 and 117.521;
    (h) The right to accept the state's offer for the property and contest the state's offer
for relocation and moving expenses;
    (i) The right to continue occupancy of the property until full payment is received,
provided that when the owner elects to receive payment in annual installments pursuant to
clause (c), the owner may retain occupancy until the first payment is made; and
    (j) The right to seek the advice of counsel regarding any aspect of the land
transaction.

    Sec. 48. Minnesota Statutes 2006, section 122A.33, subdivision 3, is amended to read:
    Subd. 3. Notice of nonrenewal; opportunity to respond. A school board that
declines to renew the coaching contract of a licensed or nonlicensed head varsity coach
must notify the coach within 14 days of that decision. If the coach requests reasons for
not renewing the coaching contract, the board must give the coach its reasons in writing
within ten days of receiving the request. Upon request, the board must provide the coach
with a reasonable opportunity to respond to the reasons at a board meeting. The hearing
may be opened or closed at the election of the coach unless the board closes the meeting
under section 13D.05, subdivision 2, to discuss nonpublic private data.

    Sec. 49. Minnesota Statutes 2006, section 171.07, subdivision 1a, is amended to read:
    Subd. 1a. Filing photograph or image; data classification. The department shall
file, or contract to file, all photographs or electronically produced images obtained in the
process of issuing drivers' licenses or Minnesota identification cards. The photographs or
electronically produced images shall be private data pursuant to section 13.02, subdivision
12
. Notwithstanding section 13.04, subdivision 3, the department shall not be required
to provide copies of photographs or electronically produced images to data subjects.
The use of the files is restricted:
    (1) to the issuance and control of drivers' licenses;
    (2) for law enforcement purposes in the investigation and prosecution of crimes;
and to criminal justice agencies, as defined in section 299C.46, subdivision 2, for the
investigation and prosecution of crimes, service of process, enforcement of no contact
orders, location of missing persons, investigation and preparation of cases for criminal,
juvenile, and traffic court, and supervision of offenders;
    (3) for to public defenders, as defined in section 611.272, for the investigation and
preparation of cases for criminal, juvenile, and traffic courts; and
    (4) to child support enforcement purposes under section 256.978.

    Sec. 50. Minnesota Statutes 2006, section 268.19, subdivision 1, as amended by Laws
2007, chapter 54, article 6, section 13, is amended to read:
    Subdivision 1. Use of data. (a) Except as otherwise provided by this section, data
gathered from any person pursuant to the administration of the Minnesota Unemployment
Insurance Law are private data on individuals or nonpublic data not on individuals as
defined in section 13.02, subdivisions 9 and 12, and may not be disclosed except pursuant
to a district court order or section 13.05. A subpoena shall not be considered a district
court order. These data may be disseminated to and used by the following agencies
without the consent of the subject of the data:
    (1) state and federal agencies specifically authorized access to the data by state
or federal law;
    (2) any agency of any other state or any federal agency charged with the
administration of an unemployment insurance program;
    (3) any agency responsible for the maintenance of a system of public employment
offices for the purpose of assisting individuals in obtaining employment;
    (4) human rights agencies within Minnesota that have enforcement powers;
    (5) the Department of Revenue only to the extent necessary for its duties under
Minnesota laws;
    (6) public and private agencies responsible for administering publicly financed
assistance programs for the purpose of monitoring the eligibility of the program's
recipients;
    (7) the Department of Labor and Industry and the Division of Insurance Fraud
Prevention in the Department of Commerce on an interchangeable basis with the
department for uses consistent with the administration of their duties under Minnesota law;
    (8) local and state welfare agencies for monitoring the eligibility of the data subject
for assistance programs, or for any employment or training program administered by those
agencies, whether alone, in combination with another welfare agency, or in conjunction
with the department or to monitor and evaluate the statewide Minnesota family investment
program by providing data on recipients and former recipients of food stamps or food
support, cash assistance under chapter 256, 256D, 256J, or 256K, child care assistance
under chapter 119B, or medical programs under chapter 256B, 256D, or 256L;
    (9) local and state welfare agencies for the purpose of identifying employment,
wages, and other information to assist in the collection of an overpayment debt in an
assistance program;
    (10) local, state, and federal law enforcement agencies for the sole purpose of
ascertaining the last known address and employment location of a person who is the
subject of a criminal investigation;
    (11) the federal Immigration and Naturalization Service shall have access to data on
specific individuals and specific employers provided the specific individual or specific
employer is the subject of an investigation by that agency;
    (12) the Department of Health solely for the purposes of epidemiologic
investigations; and
    (13) the Department of Corrections for the purpose of postconfinement employment
tracking of individuals who had been committed to the custody of the commissioner
of corrections.
    (b) Data on individuals and employers that are collected, maintained, or used by the
department in an investigation pursuant to section 268.182 are confidential as to data on
individuals and protected nonpublic data not on individuals as defined in section 13.02,
subdivisions 3 and 13
, and must not be disclosed except pursuant to statute or district
court order or to a party named in a criminal proceeding, administrative or judicial, for
preparation of a defense.
    (c) Data gathered by the department pursuant to the administration of the Minnesota
unemployment insurance program must not be made the subject or the basis for any
suit in any civil proceedings, administrative or judicial, unless the action is initiated by
the department.

    Sec. 51. Minnesota Statutes 2006, section 270B.01, subdivision 8, is amended to read:
    Subd. 8. Minnesota tax laws. For purposes of this chapter only, unless expressly
stated otherwise, "Minnesota tax laws" means:
    (1) the taxes, refunds, and fees administered by or paid to the commissioner under
chapters 115B, 289A (except taxes imposed under sections 298.01, 298.015, and 298.24),
290, 290A, 291, 295, 297A, 297B, and 297H, or any similar Indian tribal tax administered
by the commissioner pursuant to any tax agreement between the state and the Indian tribal
government, and includes any laws for the assessment, collection, and enforcement of
those taxes, refunds, and fees; and
    (2) section 273.1315.
EFFECTIVE DATE.This section is effective the day following final enactment.

    Sec. 52. Minnesota Statutes 2006, section 270B.02, subdivision 3, is amended to read:
    Subd. 3. Confidential data on individuals; protected nonpublic data. (a) Except
as provided in paragraph (b), the name or existence of an informer, informer letters, and
other data, in whatever form, given to the Department of Revenue by a person, other than
the data subject, who informs that a specific person is not or may not be in compliance
with tax laws, or nontax laws administered by the Department of Revenue, including laws
other than those relating to property taxes not listed in section 270B.01, subdivision 8, are
confidential data on individuals or protected nonpublic data as defined in section 13.02,
subdivisions 3 and 13
. This paragraph does not apply to laws relating to property taxes.
    (b) Data under paragraph (a) may be disclosed with the consent of the informer
or upon a written finding by a court that the information provided by the informer was
false and that there is evidence that the information was provided in bad faith. This
subdivision does not alter disclosure responsibilities or obligations under the Rules of
Criminal Procedure.
EFFECTIVE DATE.This section is effective the day following final enactment.

    Sec. 53. Minnesota Statutes 2006, section 270B.085, is amended by adding a
subdivision to read:
    Subd. 3. Collection of nontax debt. The commissioner may use return information
for the purpose of collecting debts referred to the commissioner under chapter 16D.
EFFECTIVE DATE.This section is effective the day following final enactment.

    Sec. 54. Minnesota Statutes 2006, section 270B.14, subdivision 3, is amended to read:
    Subd. 3. Administration of enterprise, job opportunity, and biotechnology
and health sciences industry zone program programs. The commissioner may
disclose return information relating to the taxes imposed by chapters 290 and 297A to
the Department of Employment and Economic Development or a municipality receiving
an enterprise zone designation under section 469.169 but only as necessary to administer
the funding limitations under section 469.169, subdivision 7., or to the Department
of Employment and Economic Development and appropriate officials from the local
government units in which a qualified business is located but only as necessary to enforce
the job opportunity building zone benefits under section 469.315, or biotechnology and
health sciences industry zone benefits under section 469.336.
EFFECTIVE DATE.This section is effective the day following final enactment.

    Sec. 55. Minnesota Statutes 2006, section 325E.59, subdivision 1, is amended to read:
    Subdivision 1. Generally. (a) A person or entity, not including a government entity,
may not do any of the following:
    (1) publicly post or publicly display in any manner an individual's Social Security
number. "Publicly post" or "publicly display" means to intentionally communicate or
otherwise make available to the general public;
    (2) print an individual's Social Security number on any card required for the
individual to access products or services provided by the person or entity;
    (3) require an individual to transmit the individual's Social Security number over
the Internet, unless the connection is secure or the Social Security number is encrypted,
except as required by titles XVIII and XIX of the Social Security Act and by Code of
Federal Regulations, title 42, section 483.20;
    (4) require an individual to use the individual's Social Security number to access an
Internet Web site, unless a password or unique personal identification number or other
authentication device is also required to access the Internet Web site;
    (5) print a number that the person or entity knows to be an individual's Social
Security number on any materials that are mailed to the individual, unless state or federal
law requires the Social Security number to be on the document to be mailed. If, in
connection with a transaction involving or otherwise relating to an individual, a person
or entity receives a number from a third party, that person or entity is under no duty to
inquire or otherwise determine whether the number is or includes that individual's Social
Security number and may print that number on materials mailed to the individual, unless
the person or entity receiving the number has actual knowledge that the number is or
includes the individual's Social Security number;
    (6) assign or use a number as the primary account identifier that is identical to or
incorporates an individual's complete Social Security number; or
    (7) sell Social Security numbers obtained from individuals in the course of business.
    Notwithstanding clauses (1) to (5), Social Security numbers may be included in
applications and forms sent by mail, including documents sent as part of an application or
enrollment process, or to establish, amend, or terminate an account, contract, or policy,
or to confirm the accuracy of the Social Security number. Nothing in this paragraph
authorizes inclusion of a Social Security number on the outside of a mailing or in the bulk
mailing of a credit card solicitation offer.
    (b) A person or entity, not including a government entity, must restrict access to
individual Social Security numbers it holds so that only employees who require the
numbers in order to perform their job duties have access to the numbers, except as required
by titles XVIII and XIX of the Social Security Act and by Code of Federal Regulations,
title 42, section 483.20.
    (c) Except as provided in subdivision 2, This section applies only to the use of Social
Security numbers on or after July 1, 2007 2008.

    Sec. 56. Laws 2005, chapter 163, section 85, the effective date, is amended to read:
EFFECTIVE DATE.This section is effective July 1, 2007 2008.

    Sec. 57. Laws 2006, chapter 253, section 19, is amended to read:
    Sec. 19. Minnesota Statutes 2005 Supplement, section 325E.59, subdivision 1,
is amended to read:
    Subdivision 1. Generally. (a) A person or entity, not including a government entity,
may not do any of the following:
(1) publicly post or publicly display in any manner an individual's Social Security
number. "Publicly post" or "publicly display" means to intentionally communicate or
otherwise make available to the general public;
(2) print an individual's Social Security number on any card required for the
individual to access products or services provided by the person or entity;
(3) require an individual to transmit the individual's Social Security number over
the Internet, unless the connection is secure or the Social Security number is encrypted,
except as required by titles XVIII and XIX of the Social Security Act and by Code of
Federal Regulations, title 42, section 483.20;
(4) require an individual to use the individual's Social Security number to access an
Internet Web site, unless a password or unique personal identification number or other
authentication device is also required to access the Internet Web site;
(5) print a number that the person or entity knows to be an individual's Social
Security number on any materials that are mailed to the individual, unless state or federal
law requires the Social Security number to be on the document to be mailed. If, in
connection with a transaction involving or otherwise relating to an individual, a person
or entity receives a number from a third party, that person or entity is under no duty to
inquire or otherwise determine whether the number is or includes that individual's Social
Security number and may print that number on materials mailed to the individual, unless
the person or entity receiving the number has actual knowledge that the number is or
includes the individual's Social Security number;
(6) assign or use a number as the primary account identifier that is identical to or
incorporates an individual's complete Social Security number; or
(7) sell Social Security numbers obtained from individuals in the course of business.
Notwithstanding clauses (1) to (5), Social Security numbers may be included in
applications and forms sent by mail, including documents sent as part of an application or
enrollment process, or to establish, amend, or terminate an account, contract, or policy,
or to confirm the accuracy of the Social Security number. Nothing in this paragraph
authorizes inclusion of a Social Security number on the outside of a mailing or in the bulk
mailing of a credit card solicitation offer.
(b) A person or entity, not including a government entity, must restrict access to
individual Social Security numbers it holds so that only employees who require the
numbers in order to perform their job duties have access to the numbers, except as required
by titles XVIII and XIX of the Social Security Act and by Code of Federal Regulations,
title 42, section 483.20.
(c) Except as provided in subdivision 2, this section applies only to the use of Social
Security numbers on or after July 1, 2007.
EFFECTIVE DATE.This section is effective July 1, 2008.

    Sec. 58. REPEALER.
(a) Minnesota Statutes 2006, section 13.79, subdivision 2, is repealed.
(b) Minnesota Statutes 2006, section 325E.59, subdivision 2, is repealed.
EFFECTIVE DATE.Paragraph (b) is effective the day following final enactment.
Presented to the governor May 22, 2007
Signed by the governor May 24, 2007, 5:10 p.m.

700 State Office Building, 100 Rev. Dr. Martin Luther King Jr. Blvd., St. Paul, MN 55155 ♦ Phone: (651) 296-2868 ♦ TTY: 1-800-627-3529 ♦ Fax: (651) 296-0569