2006 Minnesota Statutes

336A.08 MASTER LIST.
    Subdivision 1. Compilation. (a) The secretary of state shall compile the information on
effective financing statements in the computerized filing system into a master list:
(1) organized according to farm product;
(2) arranged within each product:
(i) in alphabetical order according to the last name of the individual debtor or, in the case of
debtors doing business other than as individuals, the first word in the name of the debtors;
(ii) in numerical order according to the Social Security number of the individual debtor or,
in the case of debtors doing business other than as individuals, the Internal Revenue Service
taxpayer identification number of the debtors;
(iii) geographically by county; and
(iv) by crop year;
(3) containing the information provided on an effective financing statement; and
(4) designating any applicable terminations of the effective financing statement.
(b) The secretary of state shall compile information from lien notices recorded in the
computerized filing system into a statutory lien master list in alphabetical order according to
the last name of the individual debtor or, in the case of debtors doing business other than as
individuals, the first word in the name of the debtors. The secretary of state may also organize the
statutory lien master list according to one or more of the categories of information established in
paragraph (a). Any terminations of lien notices must be noted.
    Subd. 2. Removal of effective financing statements and lien notices. The secretary of
state shall remove lapsed effective financing statements and lien notices from the computerized
filing system before preparing master lists.
    Subd. 3. Request for partial master list. If requested by a buyer registered under section
336A.11, the secretary of state shall distribute partial master lists to the buyer that are limited to
one or more of the categories in subdivision 1, paragraph (a).
    Subd. 3a. All crops or all livestock defined. A registered buyer who requests a monthly list
may ask for a list of all crops including wool, milk, eggs, cheese, and honey/bees wax, all livestock
including wool, milk, eggs, cheese, and honey/bees wax, or both. The list given to the buyer must
then include information about all the crops or all the livestock listed in subdivision 1, or both.
    Subd. 4. Distribution of master and partial lists. (a) The secretary of state shall maintain
the information on the effective financing statement master list:
(1) by farm product arranged alphabetically by debtor; and
(2) by farm product arranged numerically by the debtor's Social Security number for an
individual debtor or, in the case of debtors doing business other than as individuals, the Internal
Revenue Service taxpayer identification number of the debtors.
(b) The secretary of state shall maintain the information in the farm products statutory lien
master list by county arranged alphabetically by debtor.
(c) The secretary of state shall distribute or make available the requested master and partial
master lists on a monthly basis to farm product dealers registered under section 336A.11. Lists
will be distributed or made available on or before the tenth day of each month or on the next
business day thereafter if the tenth day is not a business day.
(d) The secretary of state shall make the master and partial master lists available as written or
printed paper documents and may make lists available in other forms or media, including:
(1) any electronically transmitted medium; or
(2) any form of digital media.
(e) There shall be no fee for partial or master lists distributed via an electronically transmitted
medium. The annual fee for any other form of digital media is $200. The annual fee for paper
partial lists is $250 and $400 for paper master lists.
(f) A farm products dealer shall register pursuant to section 336A.11 by the last business day
of the month to receive the monthly lists requested by the farm products dealer for that month.
(g) If a registered farm products dealer receives a monthly list that cannot be read or is
incomplete, the farm products dealer must immediately inform the secretary of state by telephone
or e-mail of the problem. The registered farm products dealer shall confirm the existence of the
problem by writing to the secretary of state. The secretary of state shall provide the registered
farm products dealer with new monthly lists in the medium chosen by the registered farm
products dealer no later than five business days after receipt of the oral notice from the registered
farm products dealer. A registered farm products dealer is not considered to have received notice
of the information on the monthly lists until the duplicate list is received from the secretary
of state or until five days have passed since the duplicate lists were deposited in the mail by
the secretary of state, whichever comes first.
(h) On receipt of a written notice pursuant to section 336A.13, the secretary of state shall
duplicate the monthly lists requested by the registered farm products dealer. The duplicate
monthly lists must be sent to the registered farm products dealer no later than five business days
after receipt of the written notice from the registered farm products dealer.
(i) A registered farm products dealer may request monthly lists in one medium per
registration.
(j) Registered farm products dealers must have renewed their registration before the first
day of July each year. Failure to send in the registration before that date will result in the farm
products dealer not receiving the requested monthly lists.
(k) Registered farm products dealers choosing to obtain monthly lists via an electronically
transmitted medium or in any form of digital media may choose to receive all of the information
for the monthly lists requested the first month and then only additions and deletions to the
database for the remaining 11 months of the year. Following the first year of registration, the
registered farm products dealer may choose to continue to receive one copy of the full monthly
list at the beginning of each year or may choose to receive only additions and deletions.
History: 1992 c 525 s 9; 2004 c 191 s 9