37.07 MONTHLY STATEMENTS BY SECRETARY; PURCHASES, EXPENDITURES.
The secretary of the State Agricultural Society shall prepare a signed statement each month
summarizing receipts and expenditures for the preceding month, which must be approved by the
president or a vice-president of the board of managers. The secretary's affidavit must be attached
to this statement. The affidavit must state:
(1) that all articles were purchased by or under the secretary's direction, and that to the
secretary's best information and belief, all articles purchased by the board of managers were
purchased at a fair cash market value and received by the society, and that all services charged
for were actually provided;
(2) that neither the secretary nor any person in the secretary's behalf, or the board of
managers, to the secretary's best information and belief, had any pecuniary or other interest in any
purchase made or services rendered, or received any pecuniary or other benefit from the purchases
or services, directly or indirectly, by commission, percentage, deduction, or otherwise; and
(3) that the articles specified conformed in every respect to the goods ordered, in both
quality and quantity.
The report must also show the amount of money in the hands of the treasurer of the society.
Copies of the secretary's monthly report must be furnished to the commissioner of finance
and to each member of the board of managers no later than the tenth of the month following the
month's activities reported.
The board of managers shall designate one or more national or state banks, or trust
companies authorized to do a banking business, as official depositories for the society's money,
and shall then require the treasurer to deposit all or part of that money in the designated bank or
banks. The designation must be in writing and must set forth all the terms and conditions upon
which the deposits are made, and it must be signed by the president and secretary and made a part
of the minutes of the board. Any bank or trust company designated must qualify as a depository
by furnishing a corporate surety bond or collateral as required by section
, and must, as
long as any of the society's money is on deposit with it, maintain the bond or collateral in the
amounts required by that section. No bond or collateral is required to secure any deposit if it is
insured under federal law, as provided in section
History: (7865) 1911 c 381 s 8; 1963 c 388 s 3; 1965 c 411 s 1; 1973 c 492 s 14; 1985 c 265
art 2 s 1; 1996 c 399 art 2 s 12; 1999 c 99 s 10