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Minnesota Legislature

Office of the Revisor of Statutes

244.19 PROBATION OFFICERS.
    Subdivision 1. Appointment; joint services; state services. (a) If a county or group of
counties has established a human services board pursuant to chapter 402, the district court may
appoint one or more county probation officers as necessary to perform court services, and the
human services board shall appoint persons as necessary to provide correctional services within
the authority granted in chapter 402. In all counties of more than 200,000 population, which have
not organized pursuant to chapter 402, the district court shall appoint one or more persons of
good character to serve as county probation officers during the pleasure of the court. All other
counties shall provide adult misdemeanant and juvenile probation services to district courts in
one of the following ways:
(1) the court, with the approval of the county boards, may appoint one or more salaried
county probation officers to serve during the pleasure of the court;
(2) when two or more counties offer probation services the district court through the county
boards may appoint common salaried county probation officers to serve in the several counties;
(3) a county or a district court may request the commissioner of corrections to furnish
probation services in accordance with the provisions of this section, and the commissioner
of corrections shall furnish such services to any county or court that fails to provide its own
probation officer by one of the two procedures listed above;
(4) if a county or district court providing probation services under clause (1) or (2) asks the
commissioner of corrections or the legislative body for the state of Minnesota mandates the
commissioner of corrections to furnish probation services to the district court, the probation
officers and other employees displaced by the changeover shall be employed by the commissioner
of corrections. Years of service in the county probation department are to be given full credit for
future sick leave and vacation accrual purposes;
(5) all probation officers serving the juvenile courts on July 1, 1972, shall continue to serve
in the county or counties they are now serving.
(b) The commissioner of employee relations shall place employees transferred to state
service under paragraph (a), clause (4), in the proper classifications in the classified service.
Each employee is appointed without examination at no loss in salary or accrued vacation or sick
leave benefits, but no additional accrual of vacation or sick leave benefits may occur until the
employee's total accrued vacation or sick leave benefits fall below the maximum permitted by
the state for the employee's position. An employee appointed under paragraph (a), clause (4),
shall serve a probationary period of six months. After exhausting labor contract remedies, a
noncertified employee may appeal for a hearing within ten days to the commissioner of employee
relations, who may uphold the decision, extend the probation period, or certify the employee. The
decision of the commissioner of employee relations is final. The state shall negotiate with the
exclusive representative for the bargaining unit to which the employees are transferred regarding
their seniority. For purposes of computing seniority among those employees transferring from one
county unit only, a transferred employee retains the same seniority position as the employee had
within that county's probation office.
    Subd. 2. Sufficiency of services. Probation services shall be sufficient in amount to meet
the needs of the district court in each county. County probation officers serving district courts
in all counties of not more than 200,000 population shall also, pursuant to subdivision 3,
provide probation and parole services to wards of the commissioner of corrections resident in
their counties. To provide these probation services counties containing a city of 10,000 or more
population shall, as far as practicable, have one probation officer for not more than 35,000
population; in counties that do not contain a city of such size, the commissioner of corrections
shall, after consultation with the chief judge of the district court and the county commissioners
and in the light of experience, establish probation districts to be served by one officer.
All probation officers appointed for any district court or community corrections agency shall
be selected from a list of eligible candidates who have minimally qualified according to the same
or equivalent examining procedures as used by the commissioner of employee relations to certify
eligibles to the commissioner of corrections in appointing parole agents, and the department of
employee relations shall furnish the names of such candidates on request. This subdivision shall
not apply to a political subdivision having a civil service or merit system unless the subdivision
elects to be covered by this subdivision.
    Subd. 3. Powers and duties. All county probation officers serving a district court shall act
under the orders of the court in reference to any person committed to their care by the court, and
in the performance of their duties shall have the general powers of a peace officer; and it shall
be their duty to make such investigations with regard to any person as may be required by the
court before, during, or after the trial or hearing, and to furnish to the court such information
and assistance as may be required; to take charge of any person before, during or after trial or
hearing when so directed by the court, and to keep such records and to make such reports to the
court as the court may order.
All county probation officers serving a district court shall, in addition, provide probation and
parole services to wards of the commissioner of corrections resident in the counties they serve,
and shall act under the orders of said commissioner of corrections in reference to any ward
committed to their care by the commissioner of corrections.
All probation officers serving a district court shall, under the direction of the authority having
power to appoint them, initiate programs for the welfare of persons coming within the jurisdiction
of the court to prevent delinquency and crime and to rehabilitate within the community persons
who come within the jurisdiction of the court and are properly subject to efforts to accomplish
prevention and rehabilitation. They shall, under the direction of the court, cooperate with all
law enforcement agencies, schools, child welfare agencies of a public or private character, and
other groups concerned with the prevention of crime and delinquency and the rehabilitation of
persons convicted of crime and delinquency.
All probation officers serving a district court shall make monthly and annual reports
to the commissioner of corrections, on forms furnished by the commissioner, containing
such information on number of cases cited to the juvenile division of district court, offenses,
adjudications, dispositions, and related matters as may be required by the commissioner of
corrections.
    Subd. 3a.[Repealed, 1Sp2003 c 2 art 6 s 7]
    Subd. 4.[Repealed, 1998 c 367 art 7 s 15; 1998 c 408 s 11]
    Subd. 5. Compensation. In counties of more than 200,000 population, a majority of
the judges of the district court may direct the payment of such salary to probation officers
as may be approved by the county board, and in addition thereto shall be reimbursed for all
necessary expenses incurred in the performance of their official duties. In all counties which
obtain probation services from the commissioner of corrections the commissioner shall, out
of appropriations provided therefor, pay probation officers the salary and all benefits fixed by
the state law or applicable bargaining unit and all necessary expenses, including secretarial
service, office equipment and supplies, postage, telephone and telegraph services, and travel and
subsistence. Each county receiving probation services from the commissioner of corrections
shall reimburse the department of corrections for the total cost and expenses of such services as
incurred by the commissioner of corrections. Total annual costs for each county shall be that
portion of the total costs and expenses for the services of one probation officer represented by the
ratio which the county's population bears to the total population served by one officer. For the
purposes of this section, the population of any county shall be the most recent estimate made by
the Department of Health. At least every six months the commissioner of corrections shall bill for
the total cost and expenses incurred by the commissioner on behalf of each county which has
received probation services. The commissioner of corrections shall notify each county of the cost
and expenses and the county shall pay to the commissioner the amount due for reimbursement.
All such reimbursements shall be deposited in the general fund. Objections by a county to all
allocation of such cost and expenses shall be presented to and determined by the commissioner of
corrections. Each county providing probation services under this section is hereby authorized to
use unexpended funds and to levy additional taxes for this purpose.
The county commissioners of any county of not more than 200,000 population shall, when
requested to do so by the juvenile judge, provide probation officers with suitable offices, and may
provide equipment, and secretarial help needed to render the required services.
    Subd. 6. Reimbursement of counties. In order to reimburse the counties for the cost
which they assume under this section of providing probation and parole services to wards of the
commissioner of corrections and to aid the counties in achieving the purposes of this section,
the commissioner of corrections shall annually, from funds appropriated for that purpose, pay
50 percent of the costs of probation officers' salaries to all counties of not more than 200,000
population. Nothing in this section will invalidate any payments to counties made pursuant to
this section before May 15, 1963. Salary costs include fringe benefits, but only to the extent that
fringe benefits do not exceed those provided for state civil service employees. On or before
July 1 of each even-numbered year each county or group of counties which provide their own
probation services to the district court under subdivision 1, clause (1) or (2), shall submit to
the commissioner of corrections an estimate of its costs under this section. Reimbursement
to those counties shall be made on the basis of the estimate or actual expenditures incurred,
whichever is less. Reimbursement for those counties which obtain probation services from the
commissioner of corrections pursuant to subdivision 1, clause (3), must be made on the basis
of actual expenditures. Salary costs shall not be reimbursed unless county probation officers
are paid salaries commensurate with the salaries paid to comparable positions in the classified
service of the state civil service. The salary range to which each county probation officer is
assigned shall be determined by the authority having power to appoint probation officers, and
shall be based on the officer's length of service and performance. The appointing authority shall
annually assign each county probation officer to a position on the salary scale commensurate with
the officer's experience, tenure, and responsibilities. The judge shall file with the county auditor
an order setting each county probation officer's salary. Time spent by a county probation officer
as a court referee shall not qualify for reimbursement. Reimbursement shall be prorated if the
appropriation is insufficient. A new position eligible for reimbursement under this section may
not be added by a county without the written approval of the commissioner of corrections. When
a new position is approved, the commissioner shall include the cost of the position in calculating
each county's share.
    Subd. 7. Certificate of counties entitled to state aid. On or before January 1 of each year,
until 1970 and on or before April 1 thereafter, the commissioner of corrections shall deliver to
the commissioner of finance a certificate in duplicate for each county of the state entitled to
receive state aid under the provisions of this section. Upon the receipt of such certificate, the
commissioner of finance shall draw a warrant in favor of the county treasurer for the amount
shown by each certificate to be due to the county specified. The commissioner of finance shall
transmit such warrant to the county treasurer together with a copy of the certificate prepared
by the commissioner of corrections.
    Subd. 8. Exception. This section shall not apply to Ramsey County.
History: 1917 c 397 s 9; 1933 c 204 s 1; 1945 c 517 s 4; 1959 c 698 s 3; 1961 c 430 s 2-4;
1963 c 694 s 1; 1965 c 316 s 7-11; 1965 c 697 s 1; 1969 c 278 s 1; 1969 c 399 s 1; 1971 c 25 s 51;
1971 c 951 s 41-43; 1973 c 492 s 14; 1973 c 507 s 45; 1973 c 654 s 15; 1975 c 258 s 5; 1975 c
271 s 6; 1975 c 381 s 21; 1976 c 163 s 58; 1977 c 281 s 1-3; 1977 c 392 s 8; 1980 c 617 s 47;
1981 c 192 s 20; 1983 c 274 s 18; 1985 c 220 s 5,6; 1Sp1985 c 9 art 2 s 76; 1986 c 444; 1987 c
252 s 8; 1988 c 505 s 1-4; 1992 c 571 art 11 s 10; 1996 c 408 art 8 s 8; 1997 c 239 art 9 s 32,51;
1998 c 367 art 7 s 2,15; 1998 c 408 s 10; 2003 c 112 art 2 s 31