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Minnesota Legislature

Office of the Revisor of Statutes

18B.37 RECORDS; PLANS; INSPECTIONS.
    Subdivision 1. Pesticide dealer. (a) A pesticide dealer must maintain records of all sales
of restricted use pesticides as required by the commissioner. Records must be kept at the time
of sale on forms supplied by the commissioner or on the pesticide dealer's forms if they are
approved by the commissioner.
(b) Records must be submitted annually with the renewal application for a pesticide dealer
license or upon request of the commissioner.
(c) Copies of records required under this subdivision must be maintained by the pesticide
dealer for a period of five years after the date of the pesticide sale.
    Subd. 2. Commercial and noncommercial applicators. (a) A commercial or
noncommercial applicator, or the applicator's authorized agent, must maintain a record of
pesticides used on each site. Noncommercial applicators must keep records of restricted use
pesticides. The record must include the:
(1) date of the pesticide use;
(2) time the pesticide application was completed;
(3) brand name of the pesticide, the United States Environmental Protection Agency
registration number, and dosage used;
(4) number of units treated;
(5) temperature, wind speed, and wind direction;
(6) location of the site where the pesticide was applied;
(7) name and address of the customer;
(8) name and signature of applicator, name of company, license number of applicator, and
address of applicator company; and
(9) any other information required by the commissioner.
(b) Portions of records not relevant to a specific type of application may be omitted upon
approval from the commissioner.
(c) All information for this record requirement must be contained in a single page document
for each pesticide application, except a map may be attached to identify treated areas. For
the rights-of-way and wood preservative categories, the required record may not exceed five
pages. An invoice containing the required information may constitute the required record. The
commissioner shall make sample forms available to meet the requirements of this paragraph.
(d) A commercial applicator must give a copy of the record to the customer.
(e) Records must be retained by the applicator, company, or authorized agent for five years
after the date of treatment.
    Subd. 3. Structural pest control applicators. (a) A structural pest control applicator must
maintain a record of each structural pest control application conducted by that person or by the
person's employees. The record must include the:
(1) date of structural pest control application;
(2) target pest;
(3) brand name of the pesticide, United States Environmental Protection Agency registration
number, and amount used;
(4) for fumigation, the temperature and exposure time;
(5) time the pesticide application was completed;
(6) name and address of the customer;
(7) name and signature of structural pest control applicator; name of company and address of
applicator or company, applicator's signature, and license number of applicator; and
(8) any other information required by the commissioner.
(b) All information for this record requirement must be contained in a single-page document
for each pesticide application. An invoice containing the required information may constitute
the record.
(c) Records must be retained for five years after the date of treatment.
(d) A copy of the record must be given to a person who ordered the application that is present
at the site where the structural pest control application is conducted, placed in a conspicuous
location at the site where the structural pest control application is conducted immediately after the
application of the pesticides, or delivered to the person who ordered an application or the owner
of the site. The commissioner must make sample forms available that meet the requirements
of this subdivision.
    Subd. 4. Storage, handling, and disposal plan. A commercial, noncommercial, or structural
pest control applicator or the business that the applicator is employed by must develop and
maintain a plan that describes its pesticide storage, handling, and disposal practices. The plan
must be kept at a principal business site or location within this state and must be submitted to the
commissioner upon request on forms provided by the commissioner. The plan must be available
for inspection by the commissioner.
    Subd. 5. Inspection of records. The commissioner may enter a commercial, noncommercial,
or structural pest control applicator's business and inspect the records required in this section at
any reasonable time and may make copies of the records. Unless required for enforcement of this
chapter, the information in the records in this section is private or nonpublic.
    Subd. 6. Access to pesticide application information. (a) A physician licensed to practice
in Minnesota, or a Minnesota licensed veterinarian, may submit a request to the commissioner
for access to available information on the application of pesticides by a commercial or
noncommercial pesticide applicator related to a course of diagnosis, care, or treatment of a patient
under the care of the physician or veterinarian.
(b) A request for pesticide application information under this subdivision must include
available details as to the specific location of a known or suspected application that occurred on
one or more specified dates and times. The request must also include information on symptoms
displayed by the patient that prompted the physician or veterinarian to suspect pesticide exposure.
The request must indicate that any information discovered will become part of the confidential
patient record and will not be released publicly.
(c) Upon receipt of a request under paragraph (a), the commissioner, in consultation with
the commissioner of health, shall promptly review the information contained in the request and
determine if release of information held by the department may be beneficial for the medical
diagnosis, care, and treatment of the patient.
(d) The commissioner may release to the requester available information on the pesticide.
The commissioner shall withhold nonessential information such as total acres treated, the specific
amount of pesticides applied, and the identity of the applicator or property owner.
History: 1987 c 358 s 79; 1989 c 326 art 5 s 47-50; 1993 c 367 s 10; 2003 c 128 art 3 s 27