1999 Minnesota Statutes

     383C.333 Rules and regulations.  

    The county purchasing agent of any such county, subject to 
 the approval of the county board, shall adopt, promulgate, and 
 from time to time amend, rules and regulations for the following 
 purposes:  

    (a) authorizing in writing, any department, board, 
 commission, or agency of the county government to purchase 
 directly, without the intervention of the county purchasing 
 agent, certain specified supplies, materials, equipment or 
 contractual services, and describing the manner in which such 
 purchases shall be made; 

    (b) authorizing, in writing, any department, board, 
 commission, or agency of the county government to purchase any 
 supplies, materials, equipment, or contractual services in the 
 open market for immediate delivery in emergencies, defining such 
 emergencies, and describing the manner in which such purchases 
 shall be made and afterwards reported to the county purchasing 
 agent; 

    (c) prescribing the manner in which supplies, materials and 
 equipment shall be purchased, delivered, stored, and 
 distributed; 

    (d) prescribing the dates for submitting requisitions and 
 estimates, the future period which they are to cover, the form 
 in which they shall be submitted, the manner of their 
 authentication, and their revision by the county purchasing 
 agent; 

    (e) prescribing the manner of inspecting all deliveries of 
 supplies, materials, and equipment, and of making chemical and 
 physical tests of samples submitted with bids and samples of 
 deliveries to determine compliance with specifications; 

    (f) requiring monthly reports by county departments, 
 boards, commissions, and agencies of stocks of surplus, 
 obsolete, or unusable supplies, materials, and equipment on hand 
 and prescribing the form of such reports; 

    (g) providing for the transfer to or between county 
 departments, boards, commissions, and agencies of supplies, 
 materials, and equipment which are surplus with one department, 
 board, commission, or agency but which may be needed by another 
 or others, and for the disposal by sale, after receipt of 
 competitive bids, of supplies, materials and equipment which are 
 obsolete and unusable; 

    (h) determining whether a deposit or bond is to be 
 submitted with a bid on a purchase contract or sale, and if 
 required, prescribing the amount and form thereof and providing 
 that such surety shall be forfeited if the successful bidder 
 refuses to enter into contract within ten days after the award; 

    (i) prescribing the procedure and the form for securing 
 from bidders and prospective bidders the data necessary to 
 determine whether or not they are responsible; 

    (j) prescribing the manner in which invoices for supplies, 
 materials, equipment and contractual services delivered to any 
 and all departments, boards, commissions, and agencies of the 
 county shall be submitted, examined, and approved; and 

    (k) providing for such other matters as may be necessary to 
 give effect to the foregoing rules and the provisions of 
 sections 383C.33 to 383C.34. 

    HIST: 1943 c 237 s 4