Minnesota Administrative Rules

4830.0100 DEFINITIONS FOR HIGHER EDUCATION PROGRAMS.

Subpart 1.

Scope.

For the purposes of chapters 4800, 4810, and this chapter, the terms defined in this part have the meanings given them unless specifically provided otherwise.

Subp. 1a.

Academic year.

"Academic year" means a period of time in which a full-time student is expected to complete:

A.

the equivalent of at least two semesters, two trimesters, or three quarters at an institution that measures academic progress in credit hours and uses a semester, trimester, or quarter system;

B.

at least 30 semester hours or 45 quarter hours at an institution that measures academic progress in credit hours but does not use a semester, trimester, or quarter system; or

C.

at least 900 clock hours at an institution that measures academic progress in clock hours.

Subp. 2.

Office.

"Office" means the Minnesota Office of Higher Education.

Subp. 2a.

Certificate program.

"Certificate program" means a program that is:

A.

offered by an eligible school as defined in part 4830.0300, subpart 1;

B.

at least 12 quarter credits or the equivalent, or 300 clock hours for clock hour schools; and

C.

at least eight weeks long.

Subp. 3.

Dependent student.

"Dependent student" means a student who is not an independent student.

Subp. 3a.

[Repealed, 23 SR 594]

Subp. 4.

Educational costs.

"Educational costs" means tuition, required fees, room and board, books, and miscellaneous expenses.

Subp. 5.

Eligible student.

"Eligible student" means a student who meets, at a minimum, all of the following requirements:

A.

has not earned a baccalaureate degree and has not entered a graduate school program as a full-time graduate student;

B.

is a resident of Minnesota;

C.

is not receiving tuition reciprocity benefits while attending a Minnesota postsecondary institution;

D.

is enrolled or is intending to enroll as at least a half-time student in an eligible school;

E.

is in good standing and making satisfactory academic progress, as defined in Minnesota Statutes, section 136A.101, subdivision 10;

F.

[Repealed, L 2013 c 99 art 4 s 4]

G.

is not in default, as defined under the applicable loan program, of any educational loan, or, if the student is in default, has made satisfactory arrangements to repay the loan.

Subp. 6.

Commissioner.

"Commissioner" means the commissioner of the office, or office staff who perform duties as assigned by the commissioner.

Subp. 7.

Financial need.

"Financial need" means the amount of monetary assistance necessary for a student to meet educational costs after parental and student contributions, determined by the financial need analysis, are subtracted from the student's educational costs.

Subp. 8.

Financial need analysis.

"Financial need analysis" means a system for analyzing a family's financial strength to determine the expected parental and student contributions to educational costs. The system is a federally approved system or an equivalent need analysis system adopted each year by the office for the appropriate processing year.

Subp. 8a.

Full time.

"Full time" means the enrollment level defined in Minnesota Statutes, section 136A.101, subdivision 7a, except that for purposes of work-study grants administered under parts 4830.2000 to 4830.2600, "full time" means enrollment in a minimum of 12 credits per quarter or semester, or the equivalent.

Subp. 9.

Independent student.

"Independent student" has the meaning given it in the Higher Education Act of 1965, United States Code, title 20, section 1070a-6, and applicable regulations.

Subp. 10.

Minnesota resident.

"Minnesota resident" means:

A.

a dependent student whose parent or legal guardian resides in Minnesota on the date of application;

B.

a student who has resided in Minnesota for other than educational purposes for at least 12 consecutive months without being enrolled at a postsecondary institution for more than five credits in any term prior to the date of application;

C.

a student who graduated from a Minnesota high school, if the student was a resident of Minnesota during the student's period of attendance at the Minnesota high school;

D.

a student who, after residing in the state for a minimum of one year, earned a high school equivalency certificate in Minnesota; or

E.

an independent student who was initially a Minnesota resident as defined in item A and who has continued to reside in Minnesota.

Subp. 10a.

Determination of student residence.

The residence of the parent whose financial information is reported in the financial need analysis determines the residence of the student.

Subp. 11.

Audit requirements.

Audit requirements means that the school must make available to the office and its authorized representatives all pertinent books, documents, papers, and records for audit and examination for three years after the last day of a fiscal year or until audit exceptions for the period are resolved.

Subp. 12.

[Repealed, 20 SR 2284]

Statutory Authority:

MS s 14.388; 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.234; 136A.70; 147.30

History:

8 SR 196; 10 SR 2319; 13 SR 128; 15 SR 1780; 16 SR 2732; 19 SR 1491; L 1995 c 212 art 3 s 59; 20 SR 2284; 21 SR 1821; 23 SR 594; 28 SR 889; L 2005 c 107 art 2 s 60; L 2013 c 99 art 2 s 29; art 4 s 4

Published Electronically:

October 2, 2013