Minnesota Administrative Rules

4655.4400 EMPLOYEES' PERSONNEL RECORDS.

A current personnel record shall be maintained for each employee and placed on file in a locked cabinet in the office of the administrator, person in charge, or the business office. These records shall be available to representatives of the department and shall contain the following information:

A.

person's name, address, telephone number, age and birth date, sex, marital status, Minnesota license or registration number, if applicable; name, address, and telephone number of person to be called in case of emergency; social security number, and similar identifying data;

B.

resume of individual's training, experience, and previous employment; recommendations and references from previous employers;

C.

dates and results of any preemployment physical examination and of any subsequent physical examination, annual physical examinations are recommended;

D.

date of employment in home, type of position currently held in home; hours of work, attendance, and salary records;

E.

the record of all illnesses and accidents;

F.

a listing of all institutes or training courses attended;

G.

at least annual evaluations concerning employee's work performance; and

H.

date of resignation or discharge and reason for leaving.

Statutory Authority:

MS s 144.56; 144A.02 to 144A.08

Published Electronically:

January 19, 2005