Minnesota Administrative Rules

8210.0720 MAILING INFORMATION ON ABSENTEE BALLOT RETURN ENVELOPES.

Subpart 1.

Sample envelope layout.

The secretary of state shall provide samples of the layout of the front and the back of the envelope.

Subp. 2.

Form.

The face of absentee ballot return envelopes must be printed according to this part.

Subp. 3.

Mailing address.

County auditors and municipal clerks shall print a mailing address on each envelope that they mail or deliver to an absent voter. The address block shall be located in the lower right one-quarter of the envelope. An envelope may be addressed to the county auditor or to the municipal clerk.

Subp. 4.

Marks approved by United States Postal Service.

Marks approved by the United States Postal Service to identify ballot materials must be printed on the envelope as specified in United States Postal Service instructions.

Subp. 5.

Official absentee balloting label.

The words "OFFICIAL ABSENTEE BALLOTING MATERIAL - FIRST CLASS MAIL" must be printed in 18-point bold type and inside a box.

Subp. 6.

Return address.

A county auditor or municipal clerk may affix the return address to the upper left-hand corner of the envelope.

Subp. 7.

Additional requirements for envelopes for military and overseas voters.

Envelopes for military and overseas voters must also meet the following additional requirements:

A.

In the upper right-hand corner, a postage symbol and box shall be imprinted:

U.S. Postage Paid

39 USC 3406

B.

The words "PAR AVION" must be printed in 12-point bold type in capital letters one-half inch below the postage box.

C.

Facing identification marks (FIM) must be printed on the envelope and positioned as specified in United States Postal Service instructions.

D.

The words "No Postage Necessary in the U.S. Mail - DMM703.8.0" must be printed immediately below the words required by subpart 5.

Statutory Authority:

MS s 203B.08; 203B.09

History:

34 SR 1561; 40 SR 1553

Published Electronically:

June 15, 2016