Minnesota Administrative Rules

4601.2525 REQUIREMENTS FOR CERTIFIED BIRTH RECORD.

Subpart 1.

Data items required.

A certified birth record must be in a format prescribed by the state registrar and include the date issued, the county or office of issuance, and the following items, if the items are present on the birth record:

A.

registrant's first name, middle name, last name, and suffix;

B.

date and time of birth;

C.

first name, middle name, last name, and suffix of an alias;

D.

sex;

E.

county and either city or township of birth;

F.

mother's first name, middle name, and maiden surname;

G.

state or foreign country of the mother's birthplace;

H.

father's first name, middle name, and last name;

I.

state or foreign country of the father's birthplace; and

J.

date the record was filed.

Subp. 2.

Amendments to birth records; notation.

Except as provided in part 4601.1000, subpart 2, an amendment must be noted on a certified birth record as follows:

A.

if the name or date of birth of the registrant has been amended, the amendment must be noted on the certified birth record with the label of the item amended, date of amendment, and the basis for the amendment; and

B.

if the information under subpart 1, items C to J, has been amended, the amendment must be noted on the certified birth record with the following statement: "A data item other than the registrant's name or date of birth was amended on this birth record on," followed by the date of the amendment. The specific data item amended must not be identified.

Subp. 3.

Deceased person.

If a registrant is deceased and documentation of death has been filed or the state registrar has received notification of the death from another state, the word "deceased" must appear as a watermark across the center of the record, in a border, note field, or other highlighted area on the certified birth record.

Subp. 4.

Foreign adoption birth record.

For a birth record that is registered according to Minnesota Statutes, section 144.218, subdivision 2, for a person who was born in a foreign country and adopted in Minnesota, the certified birth record must include the following statement: "This birth record is not evidence of United States citizenship."

Subp. 5.

Infant of unknown parentage.

For a birth record that is registered according to Minnesota Statutes, section 144.216, for an infant of unknown parentage, the certified birth record must include the following statement: "This birth record was registered according to Minnesota Statutes, section 144.216, for an infant of unknown parentage." This subpart does not apply to a replacement record registered according to Minnesota Statutes, section 144.216, subdivision 2, if the child is subsequently identified or the birth record is found.

Subp. 6.

Delayed registration of birth.

For a birth record that is registered according to Minnesota Statutes, section 144.217, as a delayed registration of birth, a certified birth record must include the following statement: "This birth record was registered according to Minnesota Statutes, section 144.217, as a delayed registration of birth."

Statutory Authority:

MS s 144.12; 144.213; 144.215

History:

25 SR 487; L 2001 1Sp9 art 15 s 32

Published Electronically:

July 26, 2007