Skip to main content Skip to office menu Skip to footer
Capital IconMinnesota Legislature

Office of the Revisor of Statutes

    Subdivision 1. Qualification. No newspaper in this state shall be entitled to any
compensation or fee for publishing any public notice unless it is a qualified newspaper. A
newspaper that is not qualified must inform a public body that presents a public notice for
publication that it is not qualified. To be qualified, a newspaper shall:
(a) be printed in the English language in newspaper format and in column and sheet form
equivalent in printed space to at least 1,000 square inches, or 800 square inches if the political
subdivision the newspaper purports to serve has a population of under 1,300 and the newspaper
does not receive a public subsidy;
(b) if a daily, be distributed at least five days each week. If not a daily, the newspaper may be
distributed twice a month with respect to the publishing of government public notices. In any
week in which a legal holiday is included, not more than four issues of a daily paper are necessary;
(c) in at least half of its issues each year, have no more than 75 percent of its printed space
comprised of advertising material and paid public notices. In all of its issues each year, have 25
percent, if published more often than weekly, or 50 percent, if weekly, of its news columns
devoted to news of local interest to the community which it purports to serve. Not more than 25
percent of its total nonadvertising column inches in any issue may wholly duplicate any other
publication unless the duplicated material is from recognized general news services;
(d) be circulated in the political subdivision which it purports to serve, and either have at
least 500 copies regularly delivered to paying subscribers, or 250 copies delivered to paying
subscribers if the political subdivision it purports to serve has a population of under 1,300, or
have at least 500 copies regularly distributed without charge to local residents, or 250 copies
distributed without charge to local residents if the political subdivision it purports to serve has a
population of under 1,300;
(e) have its known office of issue established in either the county in which lies, in whole or in
part, the political subdivision which the newspaper purports to serve, or in an adjoining county;
(f) file a copy of each issue immediately with the State Historical Society;
(g) be made available at single or subscription prices to any person or entity requesting the
newspaper and making the applicable payment, or be distributed without charge to local residents;
(h) have complied with all the foregoing conditions of this subdivision for at least one year
immediately preceding the date of the notice publication;
(i) between September 1 and December 31 of each year publish a sworn United States Post
Office periodicals-class statement of ownership and circulation or a statement of ownership and
circulation verified by a recognized independent circulation auditing agency covering a period of
at least one year ending no earlier than the June 30 preceding the publication deadline. When
publication occurs after December 31 and before July 1, qualification shall be effective from the
date of the filing described in paragraph (j) through December 31 of that year; and
(j) after publication, submit to the secretary of state by December 31 a filing containing the
newspaper's name, address of its known office of issue, telephone number, and a statement that it
has complied with all of the requirements of this section. The filing must be accompanied by a
fee of $25. The secretary of state shall make available for public inspection a list of newspapers
that have filed. Acceptance of a filing does not constitute a guarantee by the state that any other
qualification has been met.
    Subd. 2.[Repealed, 2004 c 182 s 33]
    Subd. 3. Publication; suspension; changes. The following circumstances shall not affect
the qualification of a newspaper, invalidate an otherwise valid publication, or invalidate a
designation as official newspaper.
(a) Suspension of publication for a period of not more than three consecutive months
resulting from the destruction of its known office of issue, equipment, or other facility by the
elements, unforeseen accident, or acts of God or by reason of a labor dispute.
(b) The consolidation of one newspaper with another published in the same county, or a
change in its name or ownership, or a temporary change in its known office of issue.
(c) Change of the day of publication, the frequency of publication, or the change of the
known office of issue from one place to another within the same county. Except as provided in
this subdivision, suspension of publication, or a change of known office of issue from one county
to another, or failure to maintain its known office of issue in the county, shall deprive a newspaper
of its standing as a qualified newspaper until it again becomes qualified pursuant to subdivision 1.
    Subd. 4. Declaratory judgment of legality. A person interested in a newspaper's
qualification under this section may petition the district court in the county in which the newspaper
has its known office of issue for a declaratory judgment to determine whether the newspaper is
qualified. Unless filed by the publisher, the petition and summons shall be served on the publisher
as in other civil actions. Service in other cases shall be made by publication of the petition and
summons once each week for three successive weeks in the newspaper or newspapers the court
may order and upon the persons as the court may direct. Publications made in a newspaper after
a judgment that it is qualified but before the judgment is vacated or set aside shall be valid.
Except as provided in this subdivision, the Uniform Declaratory Judgments Act and the Rules
of Civil Procedure shall apply to the action.
    Subd. 5. Posting notices on Web site. If, in the normal course of its business, a qualified
newspaper maintains a Web site, then as a condition of accepting and publishing public notices,
the newspaper must agree to post all the notices on its Web site at no additional cost. The notice
must remain on the Web site during the notice's full publication period. Failure to post or maintain
a public notice on the newspaper's Web site does not affect the validity of the public notice.
History: 1984 c 543 s 21; 1985 c 174 s 1; 1Sp1985 c 13 s 315; 1987 c 30 s 1; 1987 c 286 s 1;
1988 c 682 s 42; 1990 c 395 s 1; 1991 c 205 s 17; 1997 c 137 s 13; 2001 c 38 s 1; 2004 c 182 s 8-11

Official Publication of the State of Minnesota
Revisor of Statutes