16C.04 ETHICAL PRACTICES AND CONFLICT OF INTEREST.
Subdivision 1. Duty.
An employee of the executive branch involved directly or indirectly in
the acquisition or grants process, at any level, is subject to the code of ethics in section
Subd. 2. Conflict of interest policy development.
(a) The commissioner must develop
policies regarding code of ethics and conflict of interest designed to prevent conflicts of interest
for employees involved in the acquisition of goods, services, and utilities or the award and
administration of grant contracts. The policies must apply to employees who are directly or
indirectly involved in the acquisition of goods, services, and utilities, developing requests for
proposals, evaluating bids or proposals, awarding the contract, selecting the final vendor, drafting
and entering into contracts, evaluating performance under these contracts, and authorizing
payments under the contract.
(b) The policies must contain a process for making employees aware of policy and laws
relating to conflict of interest, and for training employees on how to avoid and deal with potential
(c) The policies must contain a process under which an employee who has a conflict of
interest or a potential conflict of interest must disclose the matter, and a process under which work
on the contract may be assigned to another employee if possible.
Subd. 3. Organizational conflicts of interest.
(a) The commissioner shall make reasonable
efforts to avoid, mitigate, or neutralize organizational conflicts of interest. To avoid an
organizational conflict of interest, the commissioner may utilize methods including disqualifying
a vendor from eligibility for a contract award or canceling the contract if the conflict is discovered
after a contract has been issued. To mitigate or neutralize a conflict, the commissioner may use
methods such as revising the scope of work to be conducted, allowing vendors to propose the
exclusion of task areas that create a conflict, or providing information to all vendors to assure that
all facts are known to all vendors.
(b) In instances where a conflict or potential conflict has been identified and the commissioner
determines that vital operations of the state will be jeopardized if a contract with the vendor is not
established, the commissioner may waive the requirements in paragraph (a).
History: 1998 c 386 art 1 s 5; 1Sp2001 c 10 art 2 s 36; 2002 c 298 s 1,2