Minnesota Session Laws - 2004, Regular Session

                            CHAPTER 165-H.F.No. 2906 
                  An act relating to local government; increasing the 
                  efficiency of payroll processing; authorizing the use 
                  of electronic time recording systems; amending 
                  Minnesota Statutes 2002, section 412.271, subdivision 
                  2. 
        BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 
           Section 1.  Minnesota Statutes 2002, section 412.271, 
        subdivision 2, is amended to read: 
           Subd. 2.  [CLAIMS, PAYMENT.] (a) Except for wages paid on 
        an hourly or daily basis, where a claim for money due on goods 
        or services furnished can be itemized in the ordinary course of 
        business the person claiming payment, or the claimant's agent, 
        shall prepare the claim in written items and sign a declaration 
        that the claim is just and correct and that no part of it has 
        been paid; but the council may in its discretion allow a claim 
        prepared by the clerk prior to such declaration by the claimant, 
        if the declaration is made by an endorsement on the order-check 
        by which the claim is paid as provided below. 
           (b) Whenever work for which wages are to be paid on an 
        hourly or daily basis is done by employees of the city, the 
        clerk shall keep a payroll giving the name of each employee and 
        the number of hours or days worked by each and the timekeeper, 
        supervisor, or other officers or employee having knowledge of 
        the facts shall sign a declaration that the facts recited on the 
        payroll are correct to the best of the declarant's information 
        and belief; and when any claim for wages listed on a payroll is 
        paid, the employee shall sign a declaration, which may be a part 
        of the payroll, to the effect that the employee has received the 
        wages and done the work for which wages have been paid.  The 
        declarations relating to claims or payrolls shall be in 
        substantially the following form:  "I declare under the 
        penalties of perjury (here insert, if claimant:  that this claim 
        is just and correct and no part of it has been paid; if 
        timekeeper, supervisor, officer or employee having knowledge of 
        the facts; that to the best of my information and belief the 
        items of this payroll are correct; if employee who has been 
        paid:  that I have received the wages stated on this payroll 
        opposite my name and have done the work for which the wages were 
        paid.) 
         
                                                                  
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            Date                            Signed"       
           The effect of this declaration shall be the same as if 
        subscribed and sworn to under oath.  
           (c) Notwithstanding the procedural requirements of 
        paragraph (b), a city may use electronic time recording systems 
        if the governing body of the city adopts policies to ensure that 
        the timekeeping and payroll methods used are accurate and 
        reliable. 
           Sec. 2.  [EFFECTIVE DATE.] 
           Section 1 is effective on the day following final enactment.
           Presented to the governor April 22, 2004 
           Signed by the governor April 26, 2004, 3:10 p.m.