Key: (1) language to be deleted (2) new language
Laws of Minnesota 1987
CHAPTER 388-H.F.No. 42
An act relating to employment; regulating drug and
alcohol testing of employees and job applicants;
proposing coding for new law in Minnesota Statutes,
chapter 181.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
DRUG AND ALCOHOL TESTING IN THE WORKPLACE
Section 1. [181.950] [DEFINITIONS.]
Subdivision 1. [APPLICABILITY.] For the purposes of
sections 1 to 8, the terms and phrases defined in this section
have the meanings given them.
Subd. 2. [CONFIRMATORY TEST; CONFIRMATORY RETEST.]
"Confirmatory test" and "confirmatory retest" mean a drug or
alcohol test that uses a method of analysis approved by the
commissioner under section 4, subdivision 1, as being reliable
for providing specific data as to the drugs, alcohol, or their
metabolites detected in an initial screening test.
Subd. 3. [COMMISSIONER.] "Commissioner" means the
commissioner of the department of health.
Subd. 4. [DRUG.] "Drug" means a controlled substance as
defined in section 152.01, subdivision 4.
Subd. 5. [DRUG AND ALCOHOL TESTING.] "Drug and alcohol
testing," "drug or alcohol testing," and "drug or alcohol test"
mean analysis of a body component sample approved by the
commissioner under section 4, subdivision 1, for the purpose of
measuring the presence or absence of drugs, alcohol, or their
metabolites in the sample tested.
Subd. 6. [EMPLOYEE.] "Employee" means a person,
independent contractor, or person working for an independent
contractor who performs services for compensation, in whatever
form, for an employer.
Subd. 7. [EMPLOYER.] "Employer" means a person or entity
located or doing business in this state and having one or more
employees, and includes the state and all political or other
governmental subdivisions of the state.
Subd. 8. [INITIAL SCREENING TEST.] "Initial screening test"
means a drug or alcohol test which uses a method of analysis
approved by the commissioner under section 4, subdivision 1, as
being capable of providing data as to general classes of drugs,
alcohol, or their metabolites.
Subd. 9. [JOB APPLICANT.] "Job applicant" means a person,
independent contractor, or person working for an independent
contractor who applies to become an employee of an employer, and
includes a person who has received a job offer made contingent
on the person passing drug or alcohol testing.
Subd. 10. [POSITIVE TEST RESULT.] "Positive test result"
means a finding of the presence of drugs, alcohol, or their
metabolites in the sample tested in levels at or above the
threshold detection levels set by the commissioner under section
4, subdivision 1.
Subd. 11. [RANDOM SELECTION BASIS.] "Random selection
basis" means a mechanism for selection of employees that (1)
results in an equal probability that any employee from a group
of employees subject to the selection mechanism will be selected
and (2) does not give an employer discretion to waive the
selection of any employee selected under the mechanism.
Subd. 12. [REASONABLE SUSPICION.] "Reasonable suspicion"
means a basis for forming a belief based on specific facts and
rational inferences drawn from those facts.
Subd. 13. [SAFETY-SENSITIVE POSITION.] "Safety-sensitive
position" means a job, including any supervisory or management
position, in which an impairment caused by drug or alcohol usage
would threaten the health or safety of any person.
Sec. 2. [181.951] [AUTHORIZED DRUG AND ALCOHOL TESTING.]
Subdivision 1. [LIMITATIONS ON TESTING.] (a) An employer
may not request or require an employee or job applicant to
undergo drug and alcohol testing except as authorized in this
section.
(b) An employer may not request or require an employee or
job applicant to undergo drug or alcohol testing unless the
testing is done pursuant to a written drug and alcohol testing
policy that contains the minimum information required in section
3; and, is conducted by a testing laboratory licensed under
section 4, subdivision 1, or by a nonlicensed laboratory as
transitionally allowed under section 4, subdivision 2.
(c) An employer may not request or require an employee or
job applicant to undergo drug and alcohol testing on an
arbitrary and capricious basis.
Subd. 2. [JOB APPLICANT TESTING.] An employer may request
or require a job applicant to undergo drug and alcohol testing
provided a job offer has been made to the applicant and the same
test is requested or required of all job applicants
conditionally offered employment for that position. If the job
offer is withdrawn, as provided in section 4, subdivision 11,
the employer shall inform the job applicant of the reason for
its action.
Subd. 3. [ROUTINE PHYSICAL EXAMINATION TESTING.] An
employer may request or require an employee to undergo drug and
alcohol testing as part of a routine physical examination
provided the drug or alcohol test is requested or required no
more than once annually and the employee has been given at least
two weeks' written notice that a drug or alcohol test may be
requested or required as part of the physical examination.
Subd. 4. [RANDOM TESTING.] An employer may request or
require only employees in safety-sensitive positions to undergo
drug and alcohol testing on a random selection basis.
Subd. 5. [REASONABLE SUSPICION TESTING.] An employer may
request or require an employee to undergo drug and alcohol
testing if the employer has a reasonable suspicion that the
employee:
(1) is under the influence of drugs or alcohol;
(2) has violated the employer's written work rules
prohibiting the use, possession, sale, or transfer of drugs or
alcohol while the employee is working or while the employee is
on the employer's premises or operating the employer's vehicle,
machinery, or equipment, provided the work rules are in writing
and contained in the employer's written drug and alcohol testing
policy;
(3) has sustained a personal injury, as that term is
defined in section 176.011, subdivision 16, or has caused
another employee to sustain a personal injury; or
(4) has caused a work-related accident or was operating or
helping to operate machinery, equipment, or vehicles involved in
a work-related accident.
Subd. 6. [TREATMENT PROGRAM TESTING.] An employer may
request or require an employee to undergo drug and alcohol
testing if the employee has been referred by the employer for
chemical dependency treatment or evaluation or is participating
in a chemical dependency treatment program under an employee
benefit plan, in which case the employee may be requested or
required to undergo drug or alcohol testing without prior notice
during the evaluation or treatment period and for a period of up
to two years following completion of any prescribed chemical
dependency treatment program.
Subd. 7. [NO LEGAL DUTY TO TEST.] Employers do not have a
legal duty to request or require an employee or job applicant to
undergo drug or alcohol testing as authorized in this section.
Sec. 3. [181.952] [POLICY CONTENTS; PRIOR WRITTEN NOTICE.]
Subdivision 1. [CONTENTS OF THE POLICY.] An employer's
drug and alcohol testing policy must, at a minimum, set forth
the following information:
(1) the employees or job applicants subject to testing
under the policy;
(2) the circumstances under which drug or alcohol testing
may be requested or required;
(3) the right of an employee or job applicant to refuse to
undergo drug and alcohol testing and the consequences of refusal;
(4) any disciplinary or other adverse personnel action that
may be taken based on a confirmatory test verifying a positive
test result on an initial screening test;
(5) the right of an employee or job applicant to explain a
positive test result on a confirmatory test or request and pay
for a confirmatory retest; and
(6) any other appeal procedures available.
Subd. 2. [NOTICE.] An employer shall provide written
notice of its drug and alcohol testing policy to all affected
employees upon adoption of the policy, to a previously
nonaffected employee upon transfer to an affected position under
the policy, and to a job applicant upon hire and before any
testing of the applicant if the job offer is made contingent on
the applicant passing drug and alcohol testing. An employer
shall also post notice in an appropriate and conspicuous
location on the employer's premises that the employer has
adopted a drug and alcohol testing policy and that copies of the
policy are available for inspection during regular business
hours by its employees or job applicants in the employer's
personnel office or other suitable locations.
Sec. 4. [181.953] [RELIABILITY AND FAIRNESS SAFEGUARDS.]
Subdivision 1. [USE OF LICENSED LABORATORY REQUIRED.] (a)
An employer who requests or requires an employee or job
applicant to undergo drug or alcohol testing shall use the
services of a testing laboratory licensed by the commissioner
under this subdivision.
(b) The commissioner shall adopt rules by January 1, 1988,
governing:
(1) standards for licensing, suspension, and revocation of
a license;
(2) body component samples that are appropriate for drug
and alcohol testing;
(3) procedures for taking a sample that ensure privacy to
employees and job applicants to the extent practicable,
consistent with preventing tampering with the sample;
(4) methods of analysis and procedures to ensure reliable
drug and alcohol testing results, including standards for
initial screening tests and confirmatory tests;
(5) threshold detection levels for drugs, alcohol, or their
metabolites for purposes of determining a positive test result;
(6) chain-of-custody procedures to ensure proper
identification, labeling, and handling of the samples being
tested; and
(7) retention and storage procedures to ensure reliable
results on confirmatory tests or confirmatory retests of
original samples.
(c) The commissioner shall also grant licenses to
laboratories conducting drug and alcohol testing that are
located in another state, provided that either: (1) the
laboratory is licensed by the other state or by a federal agency
to conduct drug and alcohol testing and the other state's or
federal agency's rules governing standards, methods, and
procedures meet or exceed those adopted under this subdivision;
or (2) the laboratory has agreed in writing with the
commissioner to comply with the rules adopted under this
subdivision. A laboratory licensed under this paragraph must
also, as a condition of obtaining and retaining a license, agree
in writing with the commissioner to comply with the other
requirements for laboratories set forth in sections 1 to 5 and
to be subject to the remedies set forth in section 7.
(d) The commissioner shall charge laboratories an annual
license fee. The fee may vary depending on the number of
Minnesota employee samples tested annually at a laboratory. Fee
receipts must be deposited in the state treasury and credited to
a special account and are appropriated to the commissioner to
administer this subdivision, and to purchase or lease laboratory
equipment as accumulated fee receipts make equipment purchases
or leases possible. Notwithstanding section 144.122, the
commissioner shall set the license fee at an amount so that the
total fees collected will recover the costs of administering
this subdivision and allow an additional amount to be credited
to the special account each year sufficient to allow the
commissioner to obtain appropriate laboratory equipment for use
in administering this subdivision by July 1, 1994.
Subd. 2. [TRANSITIONAL LABORATORY REQUIREMENTS.] Before
rules are adopted and licenses issued under subdivision 1, an
employer may use the services of a nonlicensed testing
laboratory that agrees in writing with the commissioner to
comply with the following requirements:
(1) The director of the laboratory must be a full-time
employee of the laboratory and must possess a doctoral or
master's degree in biological or medical science and have at
least three years experience in an analytical toxicology
laboratory.
(2) The laboratory must be participating in and continuing
to demonstrate satisfactory performance in the drug proficiency
testing program of the college of American pathology or American
association for clinical chemists.
(3) The drug and alcohol testing must be limited to
analysis of a sample of blood or urine from the employee or job
applicant subject to testing.
(4) The methods of analysis for drug and alcohol testing
are limited to any enzyme multiplied immunoassay method for
initial screening tests and any chromotography mass spectrometry
method for confirmatory tests and confirmatory retests.
(5) The laboratory must have in writing and use laboratory
chain-of-custody procedures that ensure reliable and properly
handled and identified testing results.
(6) All initial screening test, confirmatory test, and
confirmatory retest results must be reviewed and certified as
accurate by a qualified scientist.
(7) A test report must indicate the drugs, alcohol, or
their metabolites tested for and whether the test produced
negative or positive test results.
(8) The laboratory must provide the commissioner with
information requested by the commissioner regarding the
laboratory's current operations and activities relating to drug
and alcohol testing.
(9) The laboratory must agree to comply with the
requirements for laboratories set forth in sections 1 to 5 and
to be subject to the remedies set forth in section 7.
Subd. 3. [LABORATORY TESTING, REPORTING, AND SAMPLE
RETENTION REQUIREMENTS.] A testing laboratory shall conduct a
confirmatory test on all samples that produced a positive test
result on an initial screening test. A laboratory shall
disclose to the employer a written test result report for each
sample tested within three working days after a negative test
result on an initial screening test or, when the initial
screening test produced a positive test result, within three
working days after a confirmatory test. A laboratory shall
retain and properly store for at least six months all samples
that produced a positive test result.
Subd. 4. [PROHIBITIONS ON EMPLOYERS.] An employer may not
conduct drug or alcohol testing of its own employees and job
applicants using a testing laboratory owned and operated by the
employer; except that, one agency of the state may test the
employees of another agency of the state. Except as provided in
subdivision 9, an employer may not request or require an
employee or job applicant to contribute to, or pay the cost of,
drug or alcohol testing under sections 1 to 5.
Subd. 5. [EMPLOYER CHAIN-OF-CUSTODY PROCEDURES.] An
employer shall comply with the rules adopted by the commissioner
under subdivision 1 pertaining to chain-of-custody procedures.
Before those rules are adopted, an employer shall establish its
own reliable chain-of-custody procedures to ensure proper record
keeping, handling, labeling, and identification of the samples
to be tested.
Subd. 6. [RIGHTS OF EMPLOYEES AND JOB APPLICANTS.] (a)
Before requesting an employee or job applicant to undergo drug
or alcohol testing, an employer shall provide the employee or
job applicant with a form, developed by the employer, on which
to (1) acknowledge that the employee or job applicant has seen
the employer's drug and alcohol testing policy, and (2) indicate
any over-the-counter or prescription medications that the
individual is currently taking or has recently taken and any
other information relevant to the reliability of, or explanation
for, a positive test result.
(b) Within three working days after notice of a positive
test result on a confirmatory test, the employee or job
applicant may submit information to the employer, in addition to
any information already submitted under paragraph (a), to
explain that result, or may request a confirmatory retest of the
original sample at the employee's or job applicant's own expense
as provided under subdivision 9.
Subd. 7. [NOTICE OF TEST RESULTS.] Within three working
days after receipt of a test result report from the testing
laboratory, an employer shall inform in writing an employee or
job applicant who has undergone drug or alcohol testing of (1) a
negative test result on an initial screening test or of a
negative or positive test result on a confirmatory test and (2)
the right provided in subdivision 8. In the case of a positive
test result on a confirmatory test, the employer shall also, at
the time of this notice, inform the employee or job applicant in
writing of the rights provided in subdivision 6, paragraph (b),
subdivision 9, and either subdivision 10 or 11, whichever
applies.
Subd. 8. [RIGHT TO TEST RESULT REPORT.] An employee or job
applicant has the right to request and receive from the employer
a copy of the test result report on any drug or alcohol test.
Subd. 9. [CONFIRMATORY RETESTS.] An employee or job
applicant may request a confirmatory retest of the original
sample at the employee's or job applicant's own expense after
notice of a positive test result on a confirmatory test. Within
five working days after notice of the confirmatory test result,
the employee or job applicant shall notify the employer in
writing of the employee's or job applicant's intention to obtain
a confirmatory retest. Within three working days after receipt
of the notice, the employer shall notify the original testing
laboratory that the employee or job applicant has requested the
laboratory to conduct the confirmatory retest or transfer the
sample to another laboratory licensed under subdivision 1 to
conduct the confirmatory retest. The original testing
laboratory shall ensure that the chain-of-custody procedures
adopted by the commissioner under subdivision 1 are followed
during transfer of the sample to the other laboratory. The
confirmatory retest must use the same drug or alcohol threshold
detection levels as used in the original confirmatory test. If
the confirmatory retest does not confirm the original positive
test result, no adverse personnel action based on the original
confirmatory test may be taken against the employee or job
applicant.
Subd. 10. [LIMITATIONS ON EMPLOYEE DISCHARGE, DISCIPLINE,
OR DISCRIMINATION.] (a) An employer may not discharge,
discipline, discriminate against, or request or require
rehabilitation of an employee on the basis of a positive test
result from an initial screening test that has not been verified
by a confirmatory test.
(b) In addition to the limitation under paragraph (a), an
employer may not discharge an employee for whom a positive test
result on a confirmatory test was the first such result for the
employee on a drug or alcohol test requested by the employer
unless the following conditions have been met:
(1) the employer has first given the employee an
opportunity to participate in, at the employee's own expense or
pursuant to coverage under an employee benefit plan, either a
drug or alcohol counseling or rehabilitation program, whichever
is more appropriate, as determined by the employer after
consultation with a certified chemical use counselor or a
physician trained in the diagnosis and treatment of chemical
dependency; and
(2) the employee has either refused to participate in the
counseling or rehabilitation program or has failed to
successfully complete the program, as evidenced by withdrawal
from the program before its completion or by a positive test
result on a confirmatory test after completion of the program.
(c) Notwithstanding paragraph (a), an employer may
temporarily suspend the tested employee or transfer that
employee to another position at the same rate of pay pending the
outcome of the confirmatory test and, if requested, the
confirmatory retest, provided the employer believes that it is
reasonably necessary to protect the health or safety of the
employee, co-employees, or the public. An employee who has been
suspended without pay must be reinstated with back pay if the
outcome of the confirmatory test or requested confirmatory
retest is negative.
(d) An employer may not discharge, discipline, discriminate
against, or request or require rehabilitation of an employee on
the basis of medical history information revealed to the
employer pursuant to subdivision 6 unless the employee was under
an affirmative duty to provide the information before, upon, or
after hire.
(e) An employee must be given access to information in the
employee's personnel file relating to positive test result
reports and other information acquired in the drug and alcohol
testing process, and conclusions drawn from and actions taken
based on the reports or other acquired information.
Subd. 11. [LIMITATION ON WITHDRAWAL OF JOB OFFER.] If a
job applicant has received a job offer made contingent on the
applicant passing drug and alcohol testing, the employer may not
withdraw the offer based on a positive test result from an
initial screening test that has not been verified by a
confirmatory test.
Sec. 5. [181.954] [PRIVACY, CONFIDENTIALITY, AND PRIVILEGE
SAFEGUARDS.]
Subdivision 1. [PRIVACY LIMITATIONS.] A laboratory may
only disclose to the employer test result data regarding the
presence or absence of drugs, alcohol, or their metabolites in a
sample tested.
Subd. 2. [CONFIDENTIALITY LIMITATIONS.] Test result
reports and other information acquired in the drug or alcohol
testing process are, with respect to private sector employees
and job applicants, private and confidential information, and,
with respect to public sector employees and job applicants,
private data on individuals as that phrase is defined in chapter
13, and may not be disclosed by an employer or laboratory to
another employer or to a third-party individual, governmental
agency, or private organization without the written consent of
the employee or job applicant tested.
Subd. 3. [EXCEPTIONS TO PRIVACY AND CONFIDENTIALITY
DISCLOSURE LIMITATIONS.] Notwithstanding subdivisions 1 and 2,
evidence of a positive test result on a confirmatory test may
be: (1) used in an arbitration proceeding pursuant to a
collective bargaining agreement, an administrative hearing under
chapter 43A or other applicable state or local law, or a
judicial proceeding, provided that information is relevant to
the hearing or proceeding; (2) disclosed to any federal agency
or other unit of the United States government as required under
federal law, regulation, or order, or in accordance with
compliance requirements of a federal government contract; and
(3) disclosed to a substance abuse treatment facility for the
purpose of evaluation or treatment of the employee.
Subd. 4. [PRIVILEGE.] Positive test results from an
employer drug or alcohol testing program may not be used as
evidence in a criminal action against the employee or job
applicant tested.
Sec. 6. [181.955] [CONSTRUCTION.]
Subdivision 1. [FREEDOM TO COLLECTIVELY BARGAIN.] Sections
1 to 5 shall not be construed to limit the parties to a
collective bargaining agreement from bargaining and agreeing
with respect to a drug and alcohol testing policy that meets or
exceeds, and does not otherwise conflict with, the minimum
standards and requirements for employee protection provided in
those sections.
Subd. 2. [EMPLOYEE PROTECTIONS UNDER EXISTING COLLECTIVE
BARGAINING AGREEMENTS.] Sections 1 to 5 shall not be construed
to interfere with or diminish any employee protections relating
to drug and alcohol testing already provided under collective
bargaining agreements in effect on the effective date of those
sections that exceed the minimum standards and requirements for
employee protection provided in those sections.
Sec. 7. [181.956] [REMEDIES.]
Subdivision 1. [EXHAUSTION.] An employee or collective
bargaining agent may bring an action under this section only
after first exhausting all applicable grievance procedures and
arbitration proceeding requirements under a collective
bargaining agreement; provided that, an employee's right to
bring an action under this section is not affected by a decision
of a collective bargaining agent not to pursue a grievance.
Subd. 2. [DAMAGES.] In addition to any other remedies
provided by law, an employer or laboratory that violates
sections 1 to 5 is liable to an employee or job applicant
injured by the violation in a civil action for any damages
allowable at law. If a violation is found and damages awarded,
the court may also award reasonable attorney fees for a cause of
action based on a violation of sections 1 to 5 if the court
finds that the employer knowingly or recklessly violated
sections 1 to 5.
Subd. 3. [INJUNCTIVE RELIEF.] An employee or job
applicant, a state, county, or city attorney, or a collective
bargaining agent who fairly and adequately represents the
interests of the protected class has standing to bring an action
for injunctive relief requesting the district court to enjoin an
employer or laboratory that commits or proposes to commit an act
in violation of sections 1 to 5.
Subd. 4. [OTHER EQUITABLE RELIEF.] Upon finding a
violation of sections 1 to 5, or as part of injunctive relief
granted under subdivision 3, a court may, in its discretion,
grant any other equitable relief it considers appropriate,
including ordering the injured employee or job applicant
reinstated with back pay.
Subd. 5. [RETALIATION PROHIBITED.] An employer may not
retaliate against an employee for asserting rights and remedies
provided in sections 1 to 5.
Sec. 8. [181.957] [FEDERAL PREEMPTION.]
Subdivision 1. [EXCLUDED EMPLOYEES AND JOB
APPLICANTS.] Except as provided under subdivision 2, the
employee and job applicant protections provided under sections 1
to 7 do not apply to employees and job applicants where the
specific work performed requires those employees and job
applicants to be subject to drug and alcohol testing pursuant to:
(1) federal regulations that specifically preempt state
regulation of drug and alcohol testing with respect to those
employees and job applicants;
(2) federal regulations or requirements necessary to
operate federally regulated facilities;
(3) federal contracts where the drug and alcohol testing is
conducted for security, safety, or protection of sensitive or
proprietary data; or
(4) state agency rules that adopt federal regulations
applicable to the interstate component of a federally regulated
industry, and the adoption of those rules is for the purpose of
conforming the nonfederally regulated intrastate component of
the industry to identical regulation.
Subd. 2. [EXCLUSION LIMITED.] Employers and testing
laboratories must comply with the employee and job applicant
protections provided under sections 1 to 7, with respect to
employees or job applicants otherwise excluded under subdivision
1 from those protections, to the extent that the provisions of
sections 1 to 7 are not inconsistent with or specifically
preempted by the federal regulations, contract, or requirements
applicable to drug and alcohol testing.
Sec. 9. [APPROPRIATION.]
(a) $47,000 is appropriated from the general fund to the
commissioner of health for the purpose of administering sections
1 to 8 to be available until June 30, 1988.
(b) Notwithstanding section 4, subdivision 1, paragraph
(d), during the biennium ending June 30, 1989, the commissioner
shall set the license fee at an amount so that the total fee
receipts collected will recover only the costs of administering
section 4, subdivision 1, plus the general fund appropriation
under this section.
(c) $47,000 must be transferred from the special account
established under section 4, subdivision 1, paragraph (d), to
the general fund on June 30, 1989.
Sec. 10. [EFFECTIVE DATE.]
Sections 1 to 9 are effective September 1, 1987.
Approved June 3, 1987
Official Publication of the State of Minnesota
Revisor of Statutes