2001 Minnesota Statutes

     256.025 Payment procedures. 

    Subdivision 1.    Definitions.  (a) For purposes of this 
 section, the following terms have the meanings given them.  

    (b) "Base amount" means the calendar year 1990 county share 
 of county agency expenditures for all of the programs specified 
 in subdivision 2, except for the programs in subdivision 2, 
 clauses (4), (7), and (13).  The 1990 base amount for 
 subdivision 2, clause (4), shall be reduced by one-seventh for 
 each county, and the 1990 base amount for subdivision 2, clause 
 (7), shall be reduced by seven-tenths for each county, and those 
 amounts in total shall be the 1990 base amount for group 
 residential housing in subdivision 2, clause (13).  

    (c) "County agency expenditure" means the total expenditure 
 or cost incurred by the county of financial responsibility for 
 the benefits and services for each of the programs specified in 
 subdivision 2, excluding county optional costs which are not 
 reimbursable with state funds.  The term includes the federal, 
 state, and county share of costs for programs in which there is 
 federal financial participation.  For programs in which there is 
 no federal financial participation, the term includes the state 
 and county share of costs.  The term excludes county 
 administrative costs, unless otherwise specified.  

    (d) "Nonfederal share" means the sum of state and county 
 shares of costs of the programs specified in subdivision 2. 

    (e) The "county share of county agency expenditures growth 
 amount" is the amount by which the county share of county agency 
 expenditures in calendar years 1991 to 2002 has increased over 
 the base amount. 

    Subd. 2.    Covered programs and services.  The 
 procedures in this section govern payment of county agency 
 expenditures for benefits and services distributed under the 
 following programs: 

    (1) the aid to families with dependent children formerly 
 codified under sections 256.82, subdivision 1, and 256.935, 
 subdivision 1, for assistance costs incurred prior to July 1, 
 1997; 

    (2) medical assistance under sections 256B.041, subdivision 
 5, and 256B.19, subdivision 1; 

    (3) general assistance medical care under section 256D.03, 
 subdivision 6, for assistance costs incurred prior to July 1, 
 1997; 

    (4) general assistance under section 256D.03, subdivision 
 2, for assistance costs incurred prior to July 1, 1997; 

    (5) work readiness under section 256D.03, subdivision 2, 
 for assistance costs incurred prior to July 1, 1995; 

    (6) the emergency assistance formerly codified under 
 section 256.871, subdivision 6, for assistance costs incurred 
 prior to July 1, 1997; 

    (7) Minnesota supplemental aid under section 256D.36, 
 subdivision 1, for assistance costs incurred prior to July 1, 
 1997; 

    (8) preadmission screening and alternative care grants for 
 assistance costs incurred prior to July 1, 1997; 

    (9) work readiness services under section 256D.051 for 
 employment and training services costs incurred prior to July 1, 
 1995; 

    (10) case management services formerly codified in 
 Minnesota Statutes 1994, section 256.736, subdivision 11, for 
 case management service costs incurred prior to July 1, 1995; 

    (11) general assistance claims processing, medical 
 transportation and related costs for costs incurred prior to 
 July 1, 1997; 

    (12) medical transportation and related costs for 
 transportation and related costs incurred prior to July 1, 1997; 
 and 

    (13) group residential housing under section 256I.05, 
 subdivision 8, transferred from programs in clauses (4) and (7), 
 for assistance costs incurred prior to July 1, 1997. 

    Subd. 3.    Payment methods.  (a) Beginning July 1, 
 1991, the state will reimburse counties for the county share of 
 county agency expenditures for benefits and services distributed 
 under subdivision 2.  Reimbursement may take the form of offsets 
 to billings of a county, if the county agrees to the offset 
 process. 

    (b) Payments under subdivision 4 are only for client 
 benefits and services distributed under subdivision 2 and do not 
 include reimbursement for county administrative expenses. 

    (c) The state and the county agencies shall pay for 
 assistance programs as follows: 

    (1) Where the state issues payments for the programs, the 
 county shall monthly or quarterly pay to the state, as required 
 by the department of human services, the portion of program 
 costs not met by federal and state funds.  The payment shall be 
 an estimate that is based on actual expenditures from the prior 
 period and that is sufficient to compensate for the county share 
 of disbursements as well as state and federal shares of 
 recoveries; 

    (2) Where the county agencies issue payments for the 
 programs, the state shall monthly or quarterly pay to counties 
 all federal funds available for those programs together with an 
 amount of state funds equal to the state share of expenditures; 
 and 

    (3) Payments made under this paragraph are subject to 
 section 256.017.  Adjustment of any overestimate or 
 underestimate in payments shall be made by the state agency in 
 any succeeding month. 

    Subd. 4.    Payment schedule.  Except as provided for in 
 subdivision 3, beginning July 1, 1991, the state will reimburse 
 counties, according to the following payment schedule, for the 
 county share of county agency expenditures for the programs 
 specified in subdivision 2. 

    (a) Beginning July 1, 1991, the state will reimburse or pay 
 the county share of county agency expenditures according to the 
 reporting cycle as established by the commissioner, for the 
 programs identified in subdivision 2.  Payments for the period 
 of January 1 through July 31, for calendar years 1991, 1992, 
 1993, 1994, and 1995 shall be made on or before July 10 in each 
 of those years.  Payments for the period August through December 
 for calendar years 1991, 1992, 1993, 1994, and 1995 shall be 
 made on or before the third of each month thereafter through 
 December 31 in each of those years. 

    (b) Payment for 1/24 of the base amount and the January 
 1996 county share of county agency expenditures growth amount 
 for the programs identified in subdivision 2 shall be made on or 
 before January 3, 1996.  For the period of February 1, 1996 
 through July 31, 1996, payment of the base amount shall be made 
 on or before July 10, 1996, and payment of the growth amount 
 over the base amount shall be made on or before July 10, 1996.  
 Payments for the period August 1996 through December 1996 shall 
 be made on or before the third of each month thereafter through 
 December 31, 1996. 

    (c) Payment for the county share of county agency 
 expenditures during January 1997 shall be made on or before 
 January 3, 1997.  Payment for 1/24 of the base amount and the 
 February 1997 county share of county agency expenditures growth 
 amount for the programs identified in subdivision 2 shall be 
 made on or before February 3, 1997.  For the period of March 1, 
 1997 through July 31, 1997, payment of the base amount shall be 
 made on or before July 10, 1997, and payment of the growth 
 amount over the base amount shall be made on or before July 10, 
 1997.  Payments for the period August 1997 through December 1997 
 shall be made on or before the third of each month thereafter 
 through December 31, 1997. 

    (d) Monthly payments for the county share of county agency 
 expenditures from January 1998 through March 1998 shall be made 
 on or before the third of each month through March 1998.  For 
 the period of April 1, 1998 through July 31, 1998, payment of 
 the base amount shall be made on or before July 10, 1998, and 
 payment of the growth amount over the base amount shall be made 
 on or before July 10, 1998.  Payments for the period August 1998 
 through December 1998 shall be made on or before the third of 
 each month thereafter through December 31, 1998. 

    (e) Monthly payments for the county share of county agency 
 expenditures from January 1999 through April 1999 shall be made 
 on or before the third of each month through April 1999.  For 
 the period of May 1, 1999 through July 31, 1999, payment of the 
 base amount shall be made on or before July 10, 1999, and 
 payment of the growth amount over the base amount shall be made 
 on or before July 10, 1999.  Payments for the period August 1999 
 through December 1999 shall be made on or before the third of 
 each month thereafter through December 31, 1999. 

    (f) Monthly payments for the county share of county agency 
 expenditures from January 2000 through May 2000 shall be made on 
 or before the third of each month through May 2000.  For the 
 period of June 1, 2000 through July 31, 2000, payment of the 
 base amount shall be made on or before July 10, 2000, and 
 payment of the growth amount over the base amount shall be made 
 on or before July 10, 2000.  Payments for the period August 2000 
 through December 2000 shall be made on or before the third of 
 each month thereafter through December 31, 2000. 

    (g) Effective January 1, 2001, monthly payments for the 
 county share of county agency expenditures shall be made 
 subsequent to the first of each month. 

    Payments under this subdivision are subject to the 
 provisions of section 256.017. 

    Subd. 5.    Comparison of expenditures.  By October 1 of 
 each year beginning with 1991, the department shall determine 
 actual county share of county agency expenditures reported under 
 subdivision 4 for the previous state fiscal year and compare 
 these actual county share expenditures to actual state payments 
 made under the schedule in subdivision 4 for the same period.  
 Adjustment of any difference shall be paid upon the direction of 
 the state agency. 

    HIST: 1Sp1989 c 1 art 16 s 1; 1990 c 568 art 4 s 84; 1990 c 
 604 art 4 s 1; 1991 c 292 art 5 s 9-11; art 7 s 4; 1992 c 511 
 art 1 s 5,6; 1993 c 306 s 3; 1Sp1993 c 1 art 2 s 1,2; art 8 s 
 1,2; 1995 c 207 art 2 s 22-24; 1997 c 203 art 11 s 1,2; 1999 c 
 159 s 39