Minnesota Administrative Rules

9525.1300 REQUIRED RECORDS AND REPORTS.

Subpart 1.

Day service provider records.

The day service provider shall maintain program records, fiscal records, and supporting documentation identifying the items in items A to C:

A.

authorization from the county of financial responsibility, as provided by part 9525.1250, subpart 2, for each client for whom service is billed;

B.

attendance sheets and other records documenting that the clients received the billed services from the day service provider; and

C.

records of all bills and, if applicable, all refunds to and from other sources for day training and habilitation services. The day service provider's records shall be subject to the maintenance schedule, audit availability requirements, and other provisions in parts 9505.2160 to 9505.2245.

Subp. 2.

Availability of records.

The day service provider's financial records must be available, on request, to the commissioner and the United States Department of Health and Human Services in accordance with parts 9500.0750 to 9500.1080, 9505.2160 to 9505.2245, and 9525.1200 to 9525.1330.

Subp. 3.

Retention of records.

The day service provider shall retain a copy of the records required in subpart 1 for five years from the date of the bill unless an audit in process requires a longer retention period.

Subp. 4.

Annual report.

The day service provider shall maintain such records as may be necessary to submit the annual report by March 1 as provided by Minnesota Statutes, section 256B.501, subdivision 9.

Statutory Authority:

MS s 256B.501

History:

10 SR 68

Published Electronically:

October 16, 2013