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Subpart 1.

Agency records.

The agency shall maintain the following records for each provider:


A copy of the completed licensing application form signed by the applicant and the agency.


The physical health reports on any adult giving care in the residence on a regular basis.


Any written reports from the fire marshal, agent of a community health board as authorized under Minnesota Statutes, section 145A.04, or building official.


The agency's initial and any renewal licensing studies.


If the applicant has been licensed through another jurisdiction, the agency shall request and keep a reference from the licensing authority in that jurisdiction.


The annual relicensing evaluation by the agency of the provider. Any comments of the provider about the evaluation by the agency shall also be noted in the agency record.


Documentation of any variances of parts 9502.0315 to 9502.0445.


Arrest, conviction, or criminal history information and substantiated maltreatment information used to disqualify an individual required to have a background study under Minnesota Statutes, chapter 245C.

Subp. 2.

Data privacy.

The agency, department, and the authorized agent shall have access to provider records on children in care to determine compliance with parts 9502.0315 to 9502.0445. The provider shall not disclose any records on children in care to any persons other than the parents of the child, the agency, the department, the persons required by part 9502.0375, subpart 1, and medical or public safety persons if information is necessary to protect the health and safety of the child.

Statutory Authority:

MS s 14.386; 14.388; 245A.09; 252.28


9 SR 2106; 10 SR 2617; L 1987 c 309 s 24; 30 SR 585; L 2015 c 21 art 1 s 109

Published Electronically:

October 2, 2015

Official Publication of the State of Minnesota
Revisor of Statutes