Minnesota Session Laws - 1996, Regular Session

  
    
KEY: stricken = old language to be removed
     underscored = new language to be added
    
                            CHAPTER 457-H.F.No. 2218 
                  An act relating to state government; modifying 
                  performance report requirements; requiring that 
                  interagency bills be paid promptly; prohibiting state 
                  agencies from undertaking capital improvements without 
                  legislative authority; conforming certain leased space 
                  requirements to existing law; requiring that state 
                  agencies comply with certain information policy office 
                  requirements regarding information systems equipment 
                  and data collection; modifying revolving fund 
                  authority; increasing resource recovery goals; 
                  modifying collection requirements; amending Minnesota 
                  Statutes 1994, sections 16A.055, subdivision 1; 
                  16A.124, subdivision 7, and by adding a subdivision; 
                  16B.30; 16B.31, subdivision 6; 16B.41, by adding a 
                  subdivision; 16B.48, subdivision 2; and 115A.151; 
                  Minnesota Statutes 1995 Supplement, sections 15.91, 
                  subdivision 2; and 115A.15, subdivision 9. 
        BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 
           Section 1.  Minnesota Statutes 1995 Supplement, section 
        15.91, subdivision 2, is amended to read: 
           Subd. 2.  [PERFORMANCE REPORTS.] By November 1 30 of each 
        even-numbered year, each agency shall issue a performance report 
        that includes the following: 
           (1) the agency's mission; 
           (2) goals and objectives for each major program for which 
        the agency will request funding in its next biennial budget; 
           (3) identification of the populations served by the 
        programs; and 
           (4) workload, efficiency, output, and outcome measures for 
        each program listed in the report, with data showing each 
        programs' actual performance relative to these measures for the 
        previous four fiscal years and the performance the agency 
        projects it will achieve during the next two fiscal years with 
        the level of funding it has requested. 
           If it would enhance an understanding of its mission, 
        programs, and performance, the agency shall include in its 
        report information that describes the broader economic, social, 
        and physical environment in which the agency's programs are 
        administered. 
           Each agency shall send a copy of its performance report to 
        the speaker of the house, president of the senate, legislative 
        auditor, and legislative reference library, and provide a copy 
        to others upon request. 
           The commissioner of finance shall ensure that performance 
        reports are complete, accurate, and reliable and compiled in 
        such a way that they are useful to the public, legislators, and 
        managers in state government.  To maintain a computerized 
        performance data system, the commissioner of finance may require 
        agencies to provide performance data annually. 
           The legislative auditor shall review and comment on 
        performance reports as provided for by section 3.971, 
        subdivision 3. 
           Sec. 2.  Minnesota Statutes 1994, section 16A.055, 
        subdivision 1, is amended to read: 
           Subdivision 1.  [LIST.] The commissioner shall:  
           (1) receive and record all money paid into the state 
        treasury and safely keep it until lawfully paid out; 
           (2) manage the state's financial affairs; 
           (3) keep the state's general account books according to 
        generally accepted government accounting principles; 
           (4) keep expenditure and revenue accounts according to 
        generally accepted government accounting principles; 
           (5) develop, provide instructions for, prescribe, and 
        manage a state uniform accounting system; 
           (6) provide to the state the expertise to ensure that all 
        state funds are accounted for under generally accepted 
        government accounting principles; and 
           (7) coordinate the development of, and maintain standards 
        for, internal auditing in state agencies and, in cooperation 
        with the commissioner of administration, report to the 
        legislature and the governor by December January 31 of 
        even-numbered odd-numbered years, on progress made. 
           Sec. 3.  Minnesota Statutes 1994, section 16A.124, is 
        amended by adding a subdivision to read: 
           Subd. 1a.  [STATE AGENCIES ARE VENDORS.] For purposes of 
        this section, a state agency that bills another state agency for 
        a service or commodity is considered a vendor like any nonstate 
        vendor. 
           Sec. 4.  Minnesota Statutes 1994, section 16A.124, 
        subdivision 7, is amended to read: 
           Subd. 7.  [REPORT TO LEGISLATURE.] The commissioner shall 
        report to the legislature by December 31 of each year 
        summarizing the state's payment record for the preceding fiscal 
        year.  The report shall include the amount of interest penalties 
        and the specific steps being taken to reduce the incidence of 
        late payments in the future.  
           Sec. 5.  Minnesota Statutes 1994, section 16B.30, is 
        amended to read: 
           16B.30 [GENERAL AUTHORITY.] 
           Subject to other provisions in this chapter, the 
        commissioner shall supervise and control the making of all 
        contracts for the construction of buildings and for other 
        capital improvements to state buildings and structures, other 
        than buildings and structures under the control of the state 
        university board.  A state agency may not undertake improvements 
        of a capital nature without specific legislative authority. 
           Sec. 6.  Minnesota Statutes 1994, section 16B.31, 
        subdivision 6, is amended to read: 
           Subd. 6.  [STATE BUILDINGS.] (a) The commissioner of 
        administration, in cooperation with the commissioner of finance 
        shall:  
           (1) establish a state building classification system for 
        state-owned buildings, with each class representing a different 
        quality of building construction, to be incorporated into the 
        capital budget format and instructions; and 
           (2) create and maintain an inventory of all major state 
        buildings and office space owned or leased by the state, 
        including a classification system on the condition and 
        suitability of each major building. 
           (b) The commissioner of administration shall present to the 
        legislature a supportable cost analysis whenever the 
        commissioner proposes, for the purpose of providing state agency 
        office space, to: 
           (1) enter into a lease for more than 50,000 square feet or 
        for more than five ten years; 
           (2) enter into a lease-purchase agreement or an agreement 
        to lease with option to buy property; 
           (3) purchase an existing building; or 
           (4) construct a new building. 
           Sec. 7.  Minnesota Statutes 1994, section 16B.41, is 
        amended by adding a subdivision to read: 
           Subd. 2a.  [COMPLIANCE BY AGENCIES WITH IPO 
        RECOMMENDATIONS.] Agencies must comply with information policy 
        office recommendations regarding purchase of information systems 
        equipment made under subdivision 2, paragraph (e). 
           Sec. 8.  Minnesota Statutes 1994, section 16B.48, 
        subdivision 2, is amended to read: 
           Subd. 2.  [PURPOSE OF FUNDS.] Money in the state treasury 
        credited to the general services revolving fund and money that 
        is deposited in the fund is appropriated annually to the 
        commissioner for the following purposes:  
           (1) to operate a central store and equipment service; 
           (2) to operate a central duplication and printing service; 
           (3) to operate the central mailing service, including 
        purchasing postage and related items and refunding postage 
        deposits; 
           (4) to operate a documents service as prescribed by section 
        16B.51; 
           (5) to provide services for the maintenance, operation, and 
        upkeep of buildings and grounds managed by the commissioner of 
        administration; 
           (6) to operate a materials handling service, including 
        interagency mail and product delivery, solid waste removal, 
        courier service, equipment rental, and vehicle and equipment 
        maintenance; 
           (7) to provide analytical, statistical, and organizational 
        development services to state agencies, local units of 
        government, metropolitan and regional agencies, and school 
        districts; 
           (7) to provide capitol security services through the 
        department of public safety; 
           (8) to operate a records center and provide micrographics 
        products and services; and 
           (9) to perform services for any other agency.  Money may be 
        expended for this purpose only when directed by the governor. 
        The agency receiving the services shall reimburse the fund for 
        their cost, and the commissioner shall make the appropriate 
        transfers when requested.  The term "services" as used in this 
        clause means compensation paid officers and employees of the 
        state government; supplies, materials, equipment, and other 
        articles and things used by or furnished to an agency; and 
        utility services and other services for the maintenance, 
        operation, and upkeep of buildings and offices of the state 
        government. 
           Sec. 9.  Minnesota Statutes 1995 Supplement, section 
        115A.15, subdivision 9, is amended to read: 
           Subd. 9.  [RECYCLING GOAL.] By December 31, 1993 1996, the 
        commissioner shall recycle at least 40 60 percent by weight of 
        the solid waste generated by state offices and other state 
        operations located in the metropolitan area.  By March 1 of each 
        year the commissioner shall report to the office the estimated 
        recycling rates by county for state offices and other state 
        operations in the metropolitan area for the previous calendar 
        year.  The office shall incorporate these figures into the 
        reports submitted by the counties under section 115A.557, 
        subdivision 3, to determine each county's progress toward the 
        goal in section 115A.551, subdivision 2. 
           Each state agency in the metropolitan area shall work to 
        meet the recycling goal individually.  If the goal is not met by 
        an agency, the commissioner shall notify that agency that the 
        goal has not been met and the reasons the goal has not been met 
        and shall provide information to the employees in the agency 
        regarding recycling opportunities and expectations. 
           Sec. 10.  Minnesota Statutes 1994, section 115A.151, is 
        amended to read: 
           115A.151 [STATE AND LOCAL FACILITIES.] 
           By January 1, 1991, A state agency or, local unit of 
        government, or school district in the metropolitan area or by 
        January 1, 1993, a state agency or local unit of government or 
        school district outside of the metropolitan area shall: 
           (1) ensure that facilities under its control, from which 
        mixed municipal solid waste is collected, have containers for at 
        least three of the following recyclable materials:, such as, but 
        not limited to, paper, glass, plastic, and metal; and 
           (2) transfer all recyclable materials collected to a 
        recycler. 
           Presented to the governor April 4, 1996 
           Signed by the governor April 11, 1996, 11:43 a.m.