1st Engrossment - 83rd Legislature (2003 - 2004) Posted on 12/15/2009 12:00am
1.1 A bill for an act 1.2 relating to local government; increasing the 1.3 efficiency of payroll processing; authorizing the use 1.4 of electronic time recording systems; amending 1.5 Minnesota Statutes 2002, section 412.271, subdivision 1.6 2. 1.7 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.8 Section 1. Minnesota Statutes 2002, section 412.271, 1.9 subdivision 2, is amended to read: 1.10 Subd. 2. [CLAIMS, PAYMENT.] (a) Except for wages paid on 1.11 an hourly or daily basis, where a claim for money due on goods 1.12 or services furnished can be itemized in the ordinary course of 1.13 business the person claiming payment, or the claimant's agent, 1.14 shall prepare the claim in written items and sign a declaration 1.15 that the claim is just and correct and that no part of it has 1.16 been paid; but the council may in its discretion allow a claim 1.17 prepared by the clerk prior to such declaration by the claimant, 1.18 if the declaration is made by an endorsement on the order-check 1.19 by which the claim is paid as provided below. 1.20 (b) Whenever work for which wages are to be paid on an 1.21 hourly or daily basis is done by employees of the city, the 1.22 clerk shall keep a payroll giving the name of each employee and 1.23 the number of hours or days worked by each and the timekeeper, 1.24 supervisor, or other officers or employee having knowledge of 1.25 the facts shall sign a declaration that the facts recited on the 1.26 payroll are correct to the best of the declarant's information 2.1 and belief; and when any claim for wages listed on a payroll is 2.2 paid, the employee shall sign a declaration, which may be a part 2.3 of the payroll, to the effect that the employee has received the 2.4 wages and done the work for which wages have been paid. The 2.5 declarations relating to claims or payrolls shall be in 2.6 substantially the following form: "I declare under the 2.7 penalties of perjury (here insert, if claimant: that this claim 2.8 is just and correct and no part of it has been paid; if 2.9 timekeeper, supervisor, officer or employee having knowledge of 2.10 the facts; that to the best of my information and belief the 2.11 items of this payroll are correct; if employee who has been 2.12 paid: that I have received the wages stated on this payroll 2.13 opposite my name and have done the work for which the wages were 2.14 paid.) 2.15 2.16 2.17 .................... ...................... 2.18 Date Signed" 2.19 The effect of this declaration shall be the same as if 2.20 subscribed and sworn to under oath. 2.21 (c) Notwithstanding the procedural requirements of 2.22 paragraph (b), a city may use electronic time recording systems 2.23 if the governing body of the city adopts policies to ensure that 2.24 the timekeeping and payroll methods used are accurate and 2.25 reliable. 2.26 Sec. 2. [EFFECTIVE DATE.] 2.27 Section 1 is effective on the day following final enactment.