SF 712

as introduced - 86th Legislature (2009 - 2010) Posted on 02/09/2010 02:15am

A bill for an act
relating to public safety; requiring that reports to the legislature submitted by
criminal justice agencies be submitted only electronically; amending Minnesota
Statutes 2008, section 3.195, subdivision 1, by adding a subdivision.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2008, section 3.195, subdivision 1, is amended to read:

Subdivision 1.

Distribution of reports.

(a) new text begin Except as provided in subdivision
4, new text end a report to the legislature required of a department or agency shall be made, unless
otherwise specifically required by law, by filing one copy with the secretary of the senate,
one copy with the chief clerk of the house of representatives, and six copies with the
Legislative Reference Library. The same distribution procedure shall be followed for
other reports and publications unless otherwise requested by a legislator or the Legislative
Reference Library.

(b) A public entity as defined in section 16B.122, shall not distribute a report
or publication to a member or employee of the legislature, except the secretary of the
senate, the chief clerk of the house of representatives, and the Legislative Reference
Library, unless the entity has determined that the member or employee wants the reports
or publications published by that entity or the member or employee has requested the
report or publication. This prohibition applies to both mandatory and voluntary reports
and publications. A report or publication may be summarized in an executive summary
and distributed as the entity chooses. Distribution of a report to legislative committee
or commission members during a committee or commission hearing is not prohibited
by this section.

(c) A report or publication produced by a public entity may not be sent to both the
home address and the office address of a representative or senator unless mailing to both
addresses is requested by the representative or senator.

(d) Reports, publications, periodicals, and summaries under this subdivision must
be printed in a manner consistent with section 16B.122.

Sec. 2.

Minnesota Statutes 2008, section 3.195, is amended by adding a subdivision to
read:

new text begin Subd. 4. new text end

new text begin Reports of criminal justice agencies; electronic versions only. new text end

new text begin (a) As
used in this subdivision, "criminal justice agency" means the Departments of Corrections,
Public Safety, and Human Rights; the Boards of Public Defense, Peace Officer Standards
and Training, Private Detective and Protective Agent Services, and Judicial Standards; the
Sentencing Guidelines and Uniform Laws Commissions; and the courts.
new text end

new text begin (b) A criminal justice agency that submits a report to the legislature under this
section shall do so by submitting an electronic version rather than a printed one.
Notwithstanding subdivision 1, paragraph (a), and section 15.18, the agency need only
submit one electronic copy to the Legislative Reference Library, the State Library, and
the Minnesota Historical Society.
new text end