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SF 1709

1st Engrossment - 90th Legislature (2017 - 2018) Posted on 06/21/2017 11:31am

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Current Version - 1st Engrossment

A bill for an act
relating to state government; establishing a Legislative Commission to Review
Consolidation of the State's Information Technology; requiring a report.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

LEGISLATIVE COMMISSION TO REVIEW CONSOLIDATION OF
THE STATE'S INFORMATION TECHNOLOGY.

Subdivision 1.

Definitions.

As used in this section, "information technology" means
information and telecommunications technology systems and services; and "consolidation"
means the reorganization of the state's information technology under a single agency as
provided under Laws 1997, chapter 202.

Subd. 2.

Membership.

The Legislative Commission to Review Consolidation of the
State's Information Technology consists of the following eight members:

(1) four senators, including two senators appointed by the senate majority leader and
two senators appointed by the senate minority leader; and

(2) four members of the house of representatives, including two members appointed by
the speaker of the house of representatives and two members appointed by the house minority
leader.

Subd. 3.

Terms; vacancies.

Members of the commission serve until the commission
sunsets. A vacancy in the membership of the commission must be filled for the unexpired
term in a manner that preserves the representation established by this section.

Subd. 4.

Duties.

The commission shall review the results achieved by the state's
consolidation of its information technology under one agency.

Subd. 5.

Chair.

The commission shall elect a chair by a majority vote of those members
present.

Subd. 6.

Meetings.

The meetings of the commission are subject to Minnesota Statutes,
section 3.055, except that the commission may close a meeting when necessary to safeguard
the state's cyber security. The minutes, recordings, and documents from a closed meeting
under this subdivision shall be maintained by the Legislative Coordinating Commission
and shall not be made available to the public until eight years after the date of the meeting.

Subd. 7.

Administration.

The Legislative Coordinating Commission shall provide
administrative services for the commission.

Subd. 8.

Compensation.

Members may receive per diem for attending commission
meetings in accordance with the rules of their respective bodies and may be reimbursed for
their reasonable expenses as provided by the rules of their respective legislative bodies.

Subd. 9.

Report.

By February 28, 2018, the commission shall report the results of the
commission's review to the chairs and ranking minority members of the committees in the
senate and in the house of representatives with jurisdiction over state government policy
and state government finance. The report should address the following topics:

(1) the number of full-time employees that provided information technology services to
state agencies prior to the consolidation and the number of full-time employees that provide
information technology services to state agencies in fiscal year 2017;

(2) the cost to the state of information technology in the year prior to consolidation and
the cost in fiscal year 2017;

(3) the usefulness, effectiveness, and efficiency of information technology now used by
state agencies and how this compares to prior consolidation;

(4) the responsiveness of MN.IT staff to requests for service from state agencies, and
how this compares to the responsiveness of information technology staff prior to
consolidation; and

(5) a conclusion as to whether a consolidated information technology office is the best
option for supplying information technology to state agencies.

Subd. 10.

Sunset.

The commission sunsets February 28, 2018, or the day after submission
of the report required in subdivision 9, whichever is earlier.

Sec. 2. FIRST APPOINTMENTS AND FIRST MEETING OF THE LEGISLATIVE
COMMISSION TO REVIEW CONSOLIDATION OF THE STATE'S INFORMATION
TECHNOLOGY.

Subdivision 1.

First appointments.

Appointing authorities must make initial
appointments to the Legislative Commission to Review Consolidation of the State's
Information Technology by June 1, 2017.

Subd. 2.

First meeting.

The member designated by the senate majority leader shall
convene the first meeting of the Legislative Commission to Review Consolidation of the
State's Information Technology under section 1 by September 15, 2017.

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