as introduced - 85th Legislature (2007 - 2008) Posted on 12/15/2009 12:00am
Engrossments | ||
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Introduction | Posted on 01/29/2007 |
A bill for an act
relating to state government; providing for management of state grants;
proposing coding for new law in Minnesota Statutes, chapter 16B.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
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The commissioner is responsible for
coordinating state executive agency management of grants. In performing this
responsibility, the commissioner must:
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(1) identify and communicate to executive agencies best practices regarding grant
management functions, including selection and monitoring of grantees, compliance
review, and financial oversight;
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(2) train executive agencies on implementing the best practices, including training
on how to:
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(i) review granteesa?? financial information;
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(ii) conduct financial reconciliation reviews; and
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(iii) review financial audits;
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(3) require executive agencies to follow the best practices the commissioner
identifies;
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(4) coordinate executive agency efforts to increase consistency and efficiency in
grant management;
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(5) establish a statewide electronic grants management system;
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(6) create standard documents that can be used as the basis for requests for proposals,
contracts, and report forms for executive agency grants;
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(7) identify and make recommendations to executive agencies on what information
agencies should request and review before awarding grants;
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(8) selectively audit executive agency grants to ensure funds are spent as intended;
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(9) selectively review development and implementation of executive agency grants
policies and practices;
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(10) selectively review executive agency compliance with best practices; and
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(11) work with nonprofit organizations to help them be prepared to receive and
manage state grants.
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For purposes of this section, "executive agency" includes constitutional officers and
the Minnesota state colleges and universities.
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The commissioner must develop a standard
grant contract containing terms that executive agencies must use in entering into contracts
with grantees. Executive agencies may use additional terms specific to each grant
contract. The standard contract must include clauses regarding ownership of equipment
and intellectual property; data privacy; audits; liability; workers compensation insurance;
contract cancellation; and satisfactory performance as a condition of payment.
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An executive agency
issuing a grant of more than $50,000 must conduct a financial reconciliation of a sample
of expenditures for the grant at least once during the grant contract period.
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$....... for the fiscal year ending June 30, 2008, and $....... for the fiscal year
ending June 30, 2009, are appropriated from the general fund to the commissioner of
administration for purposes of section 1. The commissioner of administration must reduce
other executive agency budgets to reflect grant management duties formerly performed by
those agencies that the commissioner of administration will now perform.
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Sections 1 and 2 are effective July 1, 2007. The statewide electronic grants
management system required by section 1 must be in operation by July 1, 2009.
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