HF 103

as introduced - 79th Legislature (1995 - 1996) Posted on 12/15/2009 12:00am

  1.1                          A bill for an act 
  1.2             relating to elections; providing for review of certain 
  1.3             school board plans by the secretary of state; changing 
  1.4             allocation of certain election expenses; providing for 
  1.5             retention of election materials; clarifying terms of 
  1.6             office and election frequency in certain cities; 
  1.7             providing for transition in certain offices; providing 
  1.8             for dissolution of certain election districts; 
  1.9             amending Minnesota Statutes 1994, sections 122.23, by 
  1.10            adding a subdivision; 122.242, subdivision 1; 204B.32, 
  1.11            subdivision 2; 204B.40; 205.07, subdivision 1; 205.84, 
  1.12            by adding a subdivision; 205A.12, by adding a 
  1.13            subdivision; and Laws 1994, chapter 646, section 26, 
  1.14            subdivision 3. 
  1.15  BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 
  1.16     Section 1.  Minnesota Statutes 1994, section 122.23, is 
  1.17  amended by adding a subdivision to read: 
  1.18     Subd. 2b.  [ORDERLY REDUCTION PLAN.] As part of the 
  1.19  resolution required by subdivision 2, the school board must 
  1.20  prepare a plan for the orderly reduction of the membership of 
  1.21  the board to six or seven members and a plan for the 
  1.22  establishment or dissolution of election districts.  The plan 
  1.23  must be submitted to the secretary of state for review and 
  1.24  comment. 
  1.25     Sec. 2.  Minnesota Statutes 1994, section 122.242, 
  1.26  subdivision 1, is amended to read: 
  1.27     Subdivision 1.  [ADOPTION AND STATE BOARD REVIEW.] Each 
  1.28  school board must adopt, by resolution, a plan for cooperation 
  1.29  and combination.  The plan must address each item in this 
  1.30  section.  The plan must be specific for any item that will occur 
  2.1   within three years and may be general or set forth alternative 
  2.2   resolutions for an item that will occur in more than three 
  2.3   years.  The plan must be submitted to the state board of 
  2.4   education and the secretary of state for review and comment.  
  2.5   Significant modifications and specific resolutions of items must 
  2.6   be submitted to the state board for review and comment.  In the 
  2.7   official newspaper of each district proposed for combination, 
  2.8   the school board must publish at least a summary of the adopted 
  2.9   plans, each significant modification and resolution of items, 
  2.10  and each state board review and comment. 
  2.11     Sec. 3.  Minnesota Statutes 1994, section 204B.32, 
  2.12  subdivision 2, is amended to read: 
  2.13     Subd. 2.  [ALLOCATION OF COSTS ELECTION EXPENSES.] 
  2.14  Municipalities or counties may allocate the costs of conducting 
  2.15  elections to school districts for payment of their proportionate 
  2.16  share of such expenses for elections held at the same time as 
  2.17  the regular municipal or county primary and general election.  
  2.18  Allocated costs include expenses for election equipment and 
  2.19  supplies; polling locations; personnel (including election judge 
  2.20  compensation and the portion of salaries of election 
  2.21  administrative and technical employees attributable to the 
  2.22  preparation and conduct of the election); transportation related 
  2.23  to the conduct of the election; required election notices and 
  2.24  newspaper publication of election information; communications 
  2.25  devices; and postage (including mailings to election judges and 
  2.26  for absentee voter applications and ballots).  The secretary of 
  2.27  state shall develop procedures for the allocation of election 
  2.28  expenses among counties, municipalities, and school districts 
  2.29  for elections that are held concurrently.  The following 
  2.30  expenses must be included in the procedures:  salaries of 
  2.31  election judges; postage for absentee ballots and applications; 
  2.32  preparation of polling places; preparation and testing of 
  2.33  electronic voting systems; ballot preparation; publication of 
  2.34  election notices and sample ballots; transportation of ballots 
  2.35  and election supplies; and compensation for administrative 
  2.36  expenses of the county auditor, municipal clerk, or school 
  3.1   district clerk. 
  3.2      Sec. 4.  Minnesota Statutes 1994, section 204B.40, is 
  3.3   amended to read: 
  3.4      204B.40 [BALLOTS; ELECTION RECORDS AND OTHER MATERIALS; 
  3.5   DISPOSITION; INSPECTION OF BALLOTS.] 
  3.6      The county auditors and municipal clerks shall retain all 
  3.7   election materials returned to them after any election for at 
  3.8   least one year from the date of that election.  The county 
  3.9   auditor may also retain election materials from school district 
  3.10  elections.  All election materials involved in a contested 
  3.11  election shall be retained for one year or until the contest has 
  3.12  been finally determined, whichever is later.  Abstracts filed by 
  3.13  canvassing boards shall be retained permanently by any officer 
  3.14  with whom those abstracts are filed.  Election materials no 
  3.15  longer required to be retained pursuant to this section shall be 
  3.16  disposed of in accordance with sections 138.163 to 138.21.  
  3.17  Sealed envelopes containing voted ballots must be retained 
  3.18  unopened, except as provided in this section, in a secure 
  3.19  location.  The county auditor, municipal clerk, or school 
  3.20  district clerk shall not permit any voted ballots to be tampered 
  3.21  with or defaced. 
  3.22     After the time for filing a notice of contest for an 
  3.23  election has passed, the secretary of state may open the sealed 
  3.24  ballot envelopes and inspect the ballots for that election 
  3.25  maintained by the county auditors, municipal clerks, or school 
  3.26  district clerks for the purpose of monitoring and evaluating 
  3.27  election procedures.  No inspected ballot may be marked or 
  3.28  identified in any manner.  After inspection, all ballots must be 
  3.29  returned to the ballot envelope and the ballot envelope must be 
  3.30  securely resealed. 
  3.31     Sec. 5.  Minnesota Statutes 1994, section 205.07, 
  3.32  subdivision 1, is amended to read: 
  3.33     Subdivision 1.  [DATE OF ELECTION.] The municipal general 
  3.34  election in each city shall be held every two years on the first 
  3.35  Tuesday after the first Monday in November in every 
  3.36  even-numbered year.  Notwithstanding any provision of law to the 
  4.1   contrary and subject to the provisions of this section, the 
  4.2   governing body of a city may, by ordinance passed at a regular 
  4.3   meeting held before June 1 of any year, elect to hold the 
  4.4   election every two years on the first Tuesday after the first 
  4.5   Monday in November in each odd-numbered year.  When a city 
  4.6   changes its elections from one year to another, and does not 
  4.7   provide for the expiration of terms by ordinance, the term of an 
  4.8   incumbent expiring at a time when no municipal election is held 
  4.9   in the months immediately prior to expiration is extended until 
  4.10  the date for taking office following the next scheduled 
  4.11  municipal election.  If the change results in having three 
  4.12  council members to be elected at a succeeding election, the two 
  4.13  individuals receiving the highest vote shall serve for terms of 
  4.14  four years and the individual receiving the third highest number 
  4.15  of votes shall serve for a term of two years.  To provide an 
  4.16  orderly transition to the odd or even year election plan, the 
  4.17  governing body of the city may adopt supplementary ordinances 
  4.18  regulating initial elections and officers to be chosen at the 
  4.19  elections and shortening or lengthening the terms of incumbents 
  4.20  and those elected at the initial election so as to conform as 
  4.21  soon as possible to the regular schedule provided in section 
  4.22  412.02, subdivision 1.  The term of office for the mayor may be 
  4.23  either two or four years.  The term of office of council members 
  4.24  is four years.  Whenever the time of the municipal election is 
  4.25  changed, the city clerk immediately shall notify in writing the 
  4.26  county auditor and secretary of state of the change of date.  
  4.27  Thereafter the municipal general election shall be held on the 
  4.28  first Tuesday after the first Monday in November in each 
  4.29  odd-numbered or even-numbered year until the ordinance is 
  4.30  revoked and notification of the change is made. 
  4.31     Sec. 6.  Minnesota Statutes 1994, section 205.84, is 
  4.32  amended by adding a subdivision to read: 
  4.33     Subd. 3.  [TRANSITION SCHEDULE.] The governing body of a 
  4.34  city electing more than one council member in each ward may 
  4.35  adopt an orderly transition schedule to biennial November 
  4.36  elections in which only one council member in each ward is 
  5.1   elected in any municipal general election. 
  5.2      Sec. 7.  Minnesota Statutes 1994, section 205A.12, is 
  5.3   amended by adding a subdivision to read: 
  5.4      Subd. 7.  [DISSOLUTION OF ELECTION DISTRICTS.] The 
  5.5   governing body of a school district that enters into a 
  5.6   consolidation or cooperation and combination agreement may, by 
  5.7   resolution, dissolve election districts previously established 
  5.8   as provided in this section as part of the consolidation or 
  5.9   cooperation and combination plan.  The resolution must include a 
  5.10  plan for the orderly transition to at-large elections of school 
  5.11  board members. 
  5.12     Sec. 8.  Laws 1994, chapter 646, section 26, subdivision 3, 
  5.13  is amended to read: 
  5.14     Subd. 3.  [SCHOOL BOARD MEMBERS.] The terms of all school 
  5.15  board members elected in 1996 expire on the first Monday in 
  5.16  January of 2001.  The terms of all school board members elected 
  5.17  in 1998 expire on the first Monday in January of 2003. 
  5.18     The terms of office of school board members elected in 1995 
  5.19  expire on the first Monday in January of 1999 or 2001, as 
  5.20  provided in this paragraph.  The governing body of the school 
  5.21  district shall select by lot the board members whose terms will 
  5.22  expire in January of 1999 or January of 2001.  To the extent 
  5.23  practicable, one-half of the members elected in 1995 must expire 
  5.24  in January of 1999.  The governing body of the school district 
  5.25  must complete the selection required by this paragraph no later 
  5.26  than 30 days before the first day to file affidavits of 
  5.27  candidacy for the election in 1995. 
  5.28     The terms of office of school board members elected in 1997 
  5.29  expire on the first Monday in January of 2001 or 2003, as 
  5.30  provided in this paragraph.  No later than 30 days before the 
  5.31  first day to file affidavits of candidacy for the election in 
  5.32  1997, the governing body of the school district shall select by 
  5.33  lot the board members whose terms will expire in January of 2001 
  5.34  or January of 2003.  To the extent practicable, one-half of the 
  5.35  members elected in 1997 must expire in January of 2001.  
  5.36     Sec. 9.  [EFFECTIVE DATE.] 
  6.1      This act is effective the day following final enactment.