SF 2188

1st Engrossment - 86th Legislature (2009 - 2010) Posted on 03/01/2010 12:39pm

A bill for an act
relating to state government; establishing a position for a state Webmaster;
requiring the state chief information officer to develop standards for enhanced
public access to state electronic records; amending Minnesota Statutes 2008,
sections 16E.04, subdivision 2; 16E.05, by adding a subdivision; Minnesota
Statutes 2009 Supplement, section 16E.02, subdivision 1.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2009 Supplement, section 16E.02, subdivision 1, is
amended to read:

Subdivision 1.

Office management and structure.

(a) The chief information officer
is appointed by the governor. The chief information officer serves in the unclassified
service at the pleasure of the governor. The chief information officer must have experience
leading enterprise-level information technology organizations. The chief information
officer is the state's chief information officer and information and telecommunications
technology advisor to the governor.

(b) The chief information officer may appoint other employees of the office.
The staff of the office must include individuals knowledgeable in information and
telecommunications technology systems and services and individuals with specialized
training in information security and accessibility.

new text begin (c) The chief information officer shall appoint a Webmaster responsible for the
supervision and development of state Web sites under the control of the office including,
but not limited to, Web sites maintained under section 16E.07. The Webmaster shall
ensure that these Web sites are maintained in an easily accessible format that is consistent
throughout state government and are consistent with the accessibility standards developed
under section 16E.03, subdivision 9. The Webmaster shall provide assistance and
guidance consistent with the requirements of this paragraph to other state agencies for the
maintenance of other Web sites not under the direct control of the office.
new text end

Sec. 2.

Minnesota Statutes 2008, section 16E.04, subdivision 2, is amended to read:

Subd. 2.

Responsibilities.

(a) In addition to other activities prescribed by law, the
office shall carry out the duties set out in this subdivision.

(b) The office shall develop and establish a state information architecture to ensure new text begin :
new text end

new text begin (1) new text end that state agency development and purchase of information and communications
systems, equipment, and services is designed to ensure that individual agency information
systems complement and do not needlessly duplicate or conflict with the systems of other
agencies new text begin ; and
new text end

new text begin (2) enhanced public access to data can be provided consistent with the policy
developed under section 16E.05, subdivision 4 new text end .

When state agencies have need for the same or similar public data, the chief information
officer, in coordination with the affected agencies, shall manage the most efficient and
cost-effective method of producing and storing data for or sharing data between those
agencies. The development of this information architecture must include the establishment
of standards and guidelines to be followed by state agencies. The office shall ensure
compliance with the architecture.

(c) The office shall assist state agencies in the planning and management of
information systems so that an individual information system reflects and supports the
state agency's mission and the state's requirements and functions. The office shall review
and approve agency technology plans to ensure consistency with enterprise information
and telecommunications technology strategy. By January 15 of each year, the chief
information officer must report to the chairs and the ranking minority members of
the legislative committees and divisions with jurisdiction over the office regarding the
assistance provided under this paragraph. The report must include a listing of agencies
that have developed or are developing plans under this paragraph.

(d) The office shall review and approve agency requests for funding for the
development or purchase of information systems equipment or software before the
requests may be included in the governor's budget.

(e) The office shall review major purchases of information systems equipment to:

(1) ensure that the equipment follows the standards and guidelines of the state
information architecture;

(2) ensure the agency's proposed purchase reflects a cost-effective policy regarding
volume purchasing; and

(3) ensure that the equipment is consistent with other systems in other state agencies
so that data can be shared among agencies, unless the office determines that the agency
purchasing the equipment has special needs justifying the inconsistency.

(f) The office shall review the operation of information systems by state agencies
and ensure that these systems are operated efficiently and securely and continually meet
the standards and guidelines established by the office. The standards and guidelines must
emphasize uniformity that is cost-effective for the enterprise, that encourages information
interchange, open systems environments, and portability of information whenever
practicable and consistent with an agency's authority and chapter 13.

(g) The office shall conduct a comprehensive review at least every three years of
the information systems investments that have been made by state agencies and higher
education institutions. The review must include recommendations on any information
systems applications that could be provided in a more cost-beneficial manner by an outside
source. The office must report the results of its review to the legislature and the governor.

Sec. 3.

Minnesota Statutes 2008, section 16E.05, is amended by adding a subdivision
to read:

new text begin Subd. 4. new text end

new text begin Policy for transparency. new text end

new text begin The chief information officer shall develop
a policy to enhance public access to electronic data maintained by state government,
consistent with the requirements of chapter 13. The policy shall ensure that:
new text end

new text begin (1) the state information architecture facilitates public access to agency data;
new text end

new text begin (2) publicly available data is managed using an approved state metadata model; and
new text end

new text begin (3) all geospatial data conform to an approved state geocode model.
new text end

Sec. 4. new text begin TRANSPARENCY POLICY REPORT.
new text end

new text begin By January 15, 2011, the chief information officer shall report to the chairs and
ranking minority members of the legislative committees with jurisdiction over the Office
of Enterprise Technology regarding the development of the policy to enhance public
access to data required under Minnesota Statutes, section 16E.05, subdivision 4. The
report must describe the process for development of the policy, including the opportunity
provided for public comment, and specify the components of the policy that have been
implemented, including a description of the level of public use of the new opportunities
for data access under the policy.
new text end