1.1                          A bill for an act 
  1.2             relating to state government; repealing laws requiring 
  1.3             the commissioner of administration to provide 
  1.4             duplicating and printing services; authorizing outside 
  1.5             contracts for these services; amending Minnesota 
  1.6             Statutes 2002, section 16B.48, subdivision 2; 268.186; 
  1.7             proposing coding for new law in Minnesota Statutes, 
  1.8             chapter 16C; repealing Minnesota Statutes 2002, 
  1.9             section 16B.50. 
  1.10  BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 
  1.11     Section 1.  Minnesota Statutes 2002, section 16B.48, 
  1.12  subdivision 2, is amended to read: 
  1.13     Subd. 2.  [PURPOSE OF FUNDS.] Money in the state treasury 
  1.14  credited to the general services revolving fund and money that 
  1.15  is deposited in the fund is appropriated annually to the 
  1.16  commissioner for the following purposes:  
  1.17     (1) to operate a central store and equipment service; 
  1.18     (2) to operate a central duplication and printing service; 
  1.19     (3) to operate the central mailing service, including 
  1.20  purchasing postage and related items and refunding postage 
  1.21  deposits; 
  1.22     (4) (3) to operate a documents service as prescribed by 
  1.23  section 16B.51; 
  1.24     (5) (4) to provide services for the maintenance, operation, 
  1.25  and upkeep of buildings and grounds managed by the commissioner 
  1.26  of administration; 
  1.27     (6) (5) to operate a materials handling service, including 
  2.1   interagency mail and product delivery, solid waste removal, 
  2.2   courier service, equipment rental, and vehicle and equipment 
  2.3   maintenance; 
  2.4      (7) (6) to provide analytical, statistical, and 
  2.5   organizational development services to state agencies, local 
  2.6   units of government, metropolitan and regional agencies, and 
  2.7   school districts; 
  2.8      (8) (7) to operate a records center and provide 
  2.9   micrographics products and services; and 
  2.10     (9) (8) to perform services for any other agency.  Money 
  2.11  may be expended for this purpose only when directed by the 
  2.12  governor. The agency receiving the services shall reimburse the 
  2.13  fund for their cost, and the commissioner shall make the 
  2.14  appropriate transfers when requested.  The term "services" as 
  2.15  used in this clause means compensation paid officers and 
  2.16  employees of the state government; supplies, materials, 
  2.17  equipment, and other articles and things used by or furnished to 
  2.18  an agency; and utility services and other services for the 
  2.19  maintenance, operation, and upkeep of buildings and offices of 
  2.20  the state government. 
  2.21     Sec. 2.  [16C.091] [PRINTING SERVICES.] 
  2.22     Sections 16C.07; 16C.09, paragraphs (a), clause (1), and 
  2.23  (b); and 43A.047 do not apply to contracts for printing or 
  2.24  duplicating services. 
  2.25     Sec. 3.  Minnesota Statutes 2002, section 268.186, is 
  2.26  amended to read: 
  2.27     268.186 [RECORDS.] 
  2.28     (a) Each employer shall keep true and accurate records for 
  2.29  the periods of time and containing the information the 
  2.30  commissioner may require.  For the purpose of administering this 
  2.31  chapter, the commissioner has the power to examine, or cause to 
  2.32  be supplied or copied, any books, correspondence, papers, 
  2.33  records, or memoranda that are relevant, whether the books, 
  2.34  correspondence, papers, records, or memoranda are the property 
  2.35  of or in the possession of the employer or any other person at 
  2.36  any reasonable time and as often as may be necessary. 
  3.1      (b) The commissioner may make summaries, compilations, 
  3.2   photographs, duplications, or reproductions of any records, or 
  3.3   reports that the commissioner considers advisable for the 
  3.4   preservation of the information contained therein.  Any 
  3.5   summaries, compilations, photographs, duplications, or 
  3.6   reproductions shall be admissible in any proceeding under this 
  3.7   chapter.  Regardless of any restrictions contained in section 
  3.8   16B.50, The commissioner may duplicate records, reports, 
  3.9   summaries, compilations, instructions, determinations, or any 
  3.10  other written or recorded matter pertaining to the 
  3.11  administration of this chapter. 
  3.12     (c) Regardless of any law to the contrary, the commissioner 
  3.13  may provide for the destruction of any records, reports, or 
  3.14  reproductions thereof, or other papers, that are more than two 
  3.15  years old, and that are no longer necessary for determining 
  3.16  employer liability or an applicant's unemployment benefit rights 
  3.17  or for the administration of this chapter, including any 
  3.18  required audit.  The commissioner may provide for the 
  3.19  destruction or disposition of any record, report, or other paper 
  3.20  that has been photographed, duplicated, or reproduced. 
  3.21     Sec. 4.  [REPEALER.] 
  3.22     Minnesota Statutes 2002, section 16B.50, is repealed. 
  3.23     Sec. 5.  [EFFECTIVE DATE.] 
  3.24     Sections 1 to 4 are effective the day following final 
  3.25  enactment.