SF 91

2nd Engrossment - 86th Legislature (2009 - 2010) Posted on 02/09/2010 02:10am

A bill for an act
relating to state government; requiring a Web site with a searchable database of
state expenditures; proposing coding for new law in Minnesota Statutes, chapter
16A; repealing Minnesota Statutes 2008, section 16C.046.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

new text begin [16A.056] WEB SITE WITH SEARCHABLE DATABASE ON STATE
EXPENDITURES.
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new text begin Subdivision 1. new text end

new text begin Web database requirement. new text end

new text begin The commissioner, in consultation
with the commissioners of administration and revenue and the legislative auditor, must
maintain a Web site with a searchable database providing the public with information on
state contracts, state appropriations, state expenditures, state tax expenditures, and state
entities that are the subject of audits. The Web site must not include information that is not
public data, as defined in section 13.02, subdivision 8a. For each data field identified in
subdivisions 2 to 6, the searchable database must allow a user of the Web site to:
new text end

new text begin (1) perform a search using that field;
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new text begin (2) sort by that field;
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new text begin (3) obtain information grouped or aggregated by that field, where groups or subtotals
are feasible; and
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new text begin (4) view information in that field by each fiscal year or an aggregation of fiscal years.
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new text begin Subd. 2. new text end

new text begin Contracts. new text end

new text begin (a) The searchable database on the Web site must include
at least the following data fields:
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new text begin (1) the name of the entity receiving the contract;
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new text begin (2) the name of the agency entering into the contract;
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new text begin (3) an indication if the contract is for (i) goods; (ii) professional or technical services;
(iii) services other than professional and technical services; or (iv) a grant; and
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new text begin (4) the fund or funds from which the entity receiving the contract will be paid.
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new text begin (b) For each contract, the database must also include:
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new text begin (1) an address for each entity receiving a contract; and
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new text begin (2) a brief statement of the purpose of the contract or grant.
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new text begin (c) Information on a new contract or grant must be entered into the database within
30 days of the time the contract or grant is entered into.
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new text begin (d) For purposes of this section, a "grant" is a contract between a state agency and
a recipient, the primary purpose of which is to transfer cash or a thing of value to the
recipient to support a public purpose. Grant does not include aid payments to units of local
governments, payments to state employees, or payments made under laws providing for
assistance to individuals.
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new text begin Subd. 3. new text end

new text begin Appropriations. new text end

new text begin The searchable database on the Web site must include
at least the following data fields on state appropriations:
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new text begin (1) the agency receiving the appropriation, or the name of the nonstate entity
receiving the appropriation;
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new text begin (2) the agency program, to the extent applicable;
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new text begin (3) the agency activity, to the extent applicable;
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new text begin (4) an item within an activity if applicable;
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new text begin (5) the fund from which the appropriation is made; and
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new text begin (6) the object of expenditure.
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new text begin Subd. 4. new text end

new text begin State expenditures. new text end

new text begin The searchable database on the Web site must include
at least the following data fields on state expenditures:
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new text begin (1) the agency making the expenditure, or the name of the nonstate entity making
the appropriation;
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new text begin (2) the agency program, to the extent applicable;
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new text begin (3) the agency activity, to the extent applicable;
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new text begin (4) an item within an activity if applicable;
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new text begin (5) the fund from which the expenditure is made; and
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new text begin (6) the object of expenditure.
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new text begin Subd. 5. new text end

new text begin Tax expenditures. new text end

new text begin The Web site must include a searchable database of
state tax expenditures. For each fiscal year, the database must include data fields showing
the estimated impact on state revenues of each tax expenditure item listed in the report
prepared under section 270C.11.
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new text begin Subd. 6. new text end

new text begin Audits. new text end

new text begin The searchable database on the Web site must include at least the
following data fields for pending and completed audits of state agencies:
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new text begin (1) the agency that is the subject of the audit;
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new text begin (2) the program or activity that is the subject of the audit, if applicable;
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new text begin (3) the entity performing the audit;
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new text begin (4) the estimated completion date for an audit not yet completed; and
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new text begin (5) a link to a Web site containing the findings and results from the completed audit
after it has been released to the public.
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new text begin Subd. 7. new text end

new text begin Retention of data. new text end

new text begin The database required under this section must include
information beginning with fiscal year 2010 funds and must retain data for at least ten
years.
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new text begin Subd. 8. new text end

new text begin Consultation. new text end

new text begin The commissioner of finance must consult with the
chairs of the house of representatives Ways and Means and senate Finance Committees
before encumbering any funds appropriated on or after July 1, 2009, for the planning,
development, and implementation of state accounting or procurement systems. No funds
appropriated for these purposes may be spent unless the commissioner certifies that the
systems will allow compliance with requirements of this section.
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Sec. 2. new text begin REPEALER.
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new text begin Minnesota Statutes 2008, section 16C.046, new text end new text begin is repealed.
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