HF 1339

1st Engrossment - 85th Legislature (2007 - 2008) Posted on 12/15/2009 12:00am

A bill for an act
relating to state government; deleting a record retention provision; amending
Minnesota Statutes 2006, section 15.17, subdivision 1; repealing Minnesota
Statutes 2006, section 138.17, subdivisions 9, 10.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2006, section 15.17, subdivision 1, is amended to read:

Subdivision 1.

Must be kept.

All officers and agencies of the state, counties, cities,
towns, school districts, municipal subdivisions or corporations, or other public authorities
or political entities within the state, hereinafter "public officer," shall make and preserve all
records necessary to a full and accurate knowledge of their official activities. Government
records may be produced in the form of computerized records. All government records
shall be made on a physical medium of a quality to insure permanent records. Every public
officer is empowered to reproduce records if the records are not deemed to be of permanent
or archival value by the commissioner of administration and the records disposition panel
under section 138.17. The public officer is empowered to reproduce these records by any
photographic, photostatic, microphotographic, optical disk imaging system, microfilming,
or other reproduction method that clearly and accurately reproduces the records. deleted text begin If a
record is deemed to be of permanent or archival value, any reproduction of the record must
meet archival standards specified by the Minnesota Historical Society provided, however,
that this section does not prohibit the use of nonerasable optical imaging systems for the
preservation of archival records without the preservation of paper or microfilm copies. deleted text end
Each public officer may order that those photographs, photostats, microphotographs,
microfilms, optical images, or other reproductions, be substituted for the originals of them.
The public officer may direct the destruction or sale for salvage or other disposition of the
originals from which they were made, in accordance with the disposition requirements of
section 138.17. Photographs, photostats, microphotographs, microfilms, optical images,
or other reproductions are for all purposes deemed the original recording of the papers,
books, documents, and records reproduced when so ordered by any public officer and
are admissible as evidence in all courts and proceedings of every kind. A facsimile or
exemplified or certified copy of a photograph, photostat, microphotograph, microfilm,
optical image, or other reproduction, or an enlargement or reduction of it, has the same
effect and weight as evidence as would a certified or exemplified copy of the original.

Sec. 2. new text begin REPEALER.
new text end

new text begin Minnesota Statutes 2006, section 138.17, subdivisions 9 and 10, new text end new text begin are repealed.
new text end