HF 801

2nd Engrossment - 86th Legislature (2009 - 2010) Posted on 02/09/2010 01:42am

A bill for an act
relating to state government; modifying laws regarding state reports and
documents; amending Minnesota Statutes 2008, sections 3.195, subdivisions 1,
3; 3.302, subdivision 3; 6.72, subdivision 1; 11A.17, subdivision 11; 16A.27,
subdivision 2; 214.07, subdivision 2.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2008, section 3.195, subdivision 1, is amended to read:

Subdivision 1.

Distribution of reports.

(a) A report to the legislature required of
a department or agency shall be made, unless otherwise specifically required by law,
by filing deleted text begin one copy with the secretary of the senate, one copy with the chief clerk of the
house of representatives, and six deleted text end new text begin two new text end copies with the Legislative Reference Library new text begin , and
by making the report available electronically to the Legislative Reference Library new text end . The
same distribution procedure shall be followed for other reports and publications unless
otherwise requested by a legislator or the Legislative Reference Library.

(b) A public entity as defined in section 16B.122, shall not distribute a report
or publication to a member or employee of the legislature, except deleted text begin the secretary of the
senate, the chief clerk of the house of representatives, and deleted text end the Legislative Reference
Library, unless the entity has determined that the member or employee wants the reports
or publications published by that entity or the member or employee has requested the
report or publication. This prohibition applies to both mandatory and voluntary reports
and publications. A report or publication may be summarized in an executive summary
and distributed as the entity chooses. Distribution of a report to legislative committee
or commission members during a committee or commission hearing is not prohibited
by this section.

(c) A report or publication produced by a public entity may not be sent to both the
home address and the office address of a representative or senator unless mailing to both
addresses is requested by the representative or senator.

(d) Reports, publications, periodicals, and summaries under this subdivision must
be printed in a manner consistent with section 16B.122.

Sec. 2.

Minnesota Statutes 2008, section 3.195, subdivision 3, is amended to read:

Subd. 3.

Checklist of state documents.

The Legislative Reference Library
shall monthly publish deleted text begin and distribute to legislators deleted text end new text begin on its Web site new text end a checklist of state
documents. deleted text begin Enough copies of the checklist for distribution to all state agencies, public,
university and college libraries shall be provided by the documents section, Department
of Administration.
deleted text end

Sec. 3.

Minnesota Statutes 2008, section 3.302, subdivision 3, is amended to read:

Subd. 3.

State documents.

The library is a depository of all documents published
by the state and shall receive them automatically without cost. As used in this chapter,
"document" includes any publication issued by the state, constitutional officers,
departments, commissions, councils, bureaus, research centers, societies, task forces,
including advisory task forces created under section 15.014 or 15.0593, or other agencies
supported by state funds, or any publication prepared for the state by private individuals
or organizations deleted text begin and issued in print, including all forms of duplicating other than by the
use of carbon paper, deleted text end considered to be of interest or value to the library. Intraoffice or
interoffice memos and forms and information concerning only the internal operation of an
agency are not included.

Sec. 4.

Minnesota Statutes 2008, section 6.72, subdivision 1, is amended to read:

Subdivision 1.

Reporting requirements.

(a) Annually, the state auditor shall report
to the legislature on the general financial condition of the various volunteer firefighters'
relief associations in the state as of December 31 of the year preceding the filing of the
report.

(b) Two copies of the report shall be filed with the executive director of the
Legislative Commission on Pensions and Retirement and deleted text begin ten copies of deleted text end the report shall be
filed with the director of the Legislative Reference Library new text begin as provided by section 3.195 new text end .

Sec. 5.

Minnesota Statutes 2008, section 11A.17, subdivision 11, is amended to read:

Subd. 11.

Prospectus.

Annually, by July 2, the state board shall prepare and shall
issue a prospectus for the supplemental investment fund with separate exhibits for each
investment account. The exhibit for each account must include its investment objectives,
asset allocation, and past investment performance. Upon request, the board shall provide a
list of each security in the fund and show the following items, whichever are applicable:

(1) the purchase price of the security;

(2) the current market value of the security;

(3) the current dividend or interest rate of the security;

(4) the rating of a debt security issued by a nationally recognized rating agency if it
is other than a security issued or guaranteed by the United States government.

The state board shall transmit sufficient copies of the prospectus to each public
retirement plan or fund participating in the supplemental investment account to meet the
plan or fund's distribution requirements. deleted text begin Ten copies of deleted text end The prospectus must be filed with
the director of the Legislative Reference Library new text begin as provided by section 3.195 new text end .

Sec. 6.

Minnesota Statutes 2008, section 16A.27, subdivision 2, is amended to read:

Subd. 2.

Daily deleted text begin report deleted text end new text begin record new text end .

deleted text begin By 9:00 a.m. every business day, a depository
holding a total of over $100,000 in non-interest-bearing state deposits shall report the
balances as of the close of the last business day to the commissioner. The commissioner
shall record the balances and send a copy of them to the Legislative Reference Library. deleted text end new text begin
Each day the commissioner shall maintain a record on the department's Web site of all
depositories holding noninterest bearing state deposits in excess of $100,000.
new text end

Sec. 7.

Minnesota Statutes 2008, section 214.07, subdivision 2, is amended to read:

Subd. 2.

Administrative services report.

The administrative services unit serving
the boards shall prepare a report by December 15 of each even-numbered year. One
copy of the administrative services report must be delivered to each of the following:
the governor, the commissioner of health, and the chairs of the house of representatives
and senate policy and appropriations committees with jurisdiction over health-related
licensing boards. deleted text begin Six copies deleted text end new text begin The report new text end must be delivered to the Legislative Reference
Library new text begin as provided by section 3.195 new text end . The administrative services report must contain
the following information:

(1) a summary of the information contained in the reports submitted by the
health-related licensing boards pursuant to subdivision 1b;

(2) a description of the health-related licensing boards' cooperative activities during
the two-year period ending the previous June 30;

(3) a description of emerging issues relating to health occupation regulation that
affect more than one board or more than one occupation; and

(4) a copy of each health-related licensing board report submitted to the
administrative services unit pursuant to subdivision 1b.