HF 176

1st Engrossment - 85th Legislature (2007 - 2008) Posted on 12/15/2009 12:00am

A bill for an act
relating to state government; requiring a study on electronic documents; requiring
a report by January 15, 2008.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1. new text begin ELECTRONIC DOCUMENTS STUDY AND REPORT.
new text end

new text begin Subdivision 1. new text end

new text begin Study. new text end

new text begin The chief information officer of the state shall study how
electronic documents and the mechanisms and processes for accessing and reading
electronic data can be created, maintained, exchanged, and preserved by the state in a
manner that encourages appropriate government control, access, choice, interoperability,
and vendor neutrality. The study must consider, but not be limited to, the policies of
other states and nations, management guidelines for state archives as they pertain to
electronic documents, public access, expected storage life of electronic documents, costs
of implementation, and savings. The chief information officer shall solicit comments
regarding the creation, maintenance, exchange, and preservation of electronic documents
by the state from stakeholders, including but not limited to the legislative auditor,
the attorney general, the state archivist, the state legislative reference librarian, other
librarians, representatives of the state historical society, and other historians. The chief
information officer shall also solicit comments from members of the public.
new text end

new text begin Subd. 2. new text end

new text begin Report and recommendation. new text end

new text begin The chief information officer shall
report the officer's findings and recommendations to the chairs of the senate State
and Local Government Operations and Oversight Committee; house Government
Operations, Reform, Technology and Elections Committee; and the senate and house State
Government Finance Divisions by January 15, 2008.
new text end