1.1 	A bill for an act
1.2 	relating to state government; providing for the continuing operations of the 
1.3 	legislature in advance of the legislature becoming duly organized; providing that 
1.4 	the term of office of the chief clerk of the house of representatives and the secretary 
1.5 	of the senate shall continue until a successor is elected and qualified; requiring 
1.6 	mandatory reports to be submitted to members of legislative committees 
1.7 	electronically;amending Minnesota Statutes 2024, section 3.195, subdivision 1; 
1.8 	Minnesota Statutes 2025 Supplement, section 3.06, subdivision 2; proposing coding 
1.9 	for new law in Minnesota Statutes, chapter 3.
1.10 	BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

1.11 	Section 1. [3.051] CONTINUING OPERATIONS IN ADVANCE OF LEGISLATIVE 
1.12 	ORGANIZATION.
1.13 		Subdivision 1.House of representatives and senate. During the period beginning on 
1.14 	the commencement of a new term, and ending at the time that the applicable house has duly 
1.15 	organized, the chief clerk of the house of representatives and the secretary of the senate are 
1.16 	authorized to direct the following actions and conduct other duties as necessary to maintain 
1.17 	the orderly administrative operation of their respective houses:
1.18 	(1) the designation of all last elected officers who are not members of the legislature, to 
1.19 	serve as acting officers and to perform the duties of those offices until such time as successor 
1.20 	officers are elected and qualified; and
1.21 	(2) the appointment of all employees employed as of the end of the prior term, to continue 
1.22 	their assigned duties; the appointment of any additional employees agreed to by the 
1.23 	designated leaders of the two largest incoming caucuses; and the granting of administrative 
1.24 	approvals as needed to process employee terminations and leaves.
2.1 		Subd. 2.Legislative Coordinating Commission. The chief clerk of the house and the 
2.2 	secretary of the senate, acting jointly, may direct actions necessary to maintain the orderly 
2.3 	administrative operation of the Legislative Coordinating Commission until both houses of 
2.4 	the legislature have duly organized.

2.5 	Sec. 2. Minnesota Statutes 2025 Supplement, section 3.06, subdivision 2, is amended to 
2.6 	read:
2.7 		Subd. 2.Successors. Upon the expiration of a term, the last elected chief clerk of the 
2.8 	house of representatives and the last elected secretary of the senate shall continue to exercise 
2.9 	the duties of those offices, until a successor is elected and qualified. If an officer of the 
2.10 	house of representatives or senate resigns or dies, the duties of the officer shall be performed 
2.11 	by a successor as provided in the rules of the officer's house until a successor is elected at 
2.12 	a regular or special session.

2.13 	Sec. 3. Minnesota Statutes 2024, section 3.195, subdivision 1, is amended to read:
2.14 		Subdivision 1.Distribution of reports. (a) Except as provided in subdivision 4, a report 
2.15 	to the legislature required of a department or agency shall be made, unless otherwise 
2.16 	specifically required by law, by filing one copy with the Legislative Reference Library, and 
2.17 	by making the report available electronically to the Legislative Reference Library. Except 
2.18 	as provided in paragraph (e), the same distribution procedure shall be followed for other 
2.19 	reports and publications unless otherwise requested by a legislator or the Legislative 
2.20 	Reference Library.
2.21 	(b) A public entity as defined in section 16C.073 shall not distribute a report or 
2.22 	publication to a member or employee of the legislature, except the Legislative Reference 
2.23 	Library, unless the entity has determined that the member or employee wants the reports 
2.24 	or publications published by that entity or the member or employee has requested the report 
2.25 	or publication. This prohibition applies to both mandatory and voluntary reports and 
2.26 	publications. A report or publication may be summarized in an executive summary and 
2.27 	distributed as the entity chooses. Distribution of a report to legislative committee or 
2.28 	commission members during a committee or commission hearing is not prohibited by this 
2.29 	section.
2.30 	(c) A report or publication produced by a public entity may not be sent to both the home 
2.31 	address and the office address of a representative or senator unless mailing to both addresses 
2.32 	is requested by the representative or senator.
3.1 	(d) Reports, publications, periodicals, and summaries under this subdivision must be 
3.2 	printed in a manner consistent with section 16C.073.
3.3 	(e) If a department or agency is required by law to submit a report to one or more 
3.4 	members of a legislative committee, the department or agency must submit the report to 
3.5 	the members electronically.