<a id="pl.1.4"></a><var>1.4</var>requirements for the destruction of data; requiring policies; imposing <br/>
<a id="pl.1.5"></a><var>1.5</var>requirements on vendors and providing for damage awards;amending Minnesota <br/>
<a id="pl.1.6"></a><var>1.6</var>Statutes 2014, section 13.82, subdivision 15, by adding subdivisions; proposing <br/>
<a id="pl.1.7"></a><var>1.7</var>coding for new law in Minnesota Statutes, chapter 626.<br/>
<a id="pl.1.8"></a><var>1.8</var>May 21, 2016<br/>
<a id="pl.1.9"></a><var>1.9</var>The Honorable Sandra L. Pappas<br/>
<a id="pl.1.10"></a><var>1.10</var>President of the Senate<br/>
<a id="pl.1.11"></a><var>1.11</var>The Honorable Kurt L. Daudt<br/>
<a id="pl.1.12"></a><var>1.12</var>Speaker of the House of Representatives<br/>
<a id="pl.1.13"></a><var>1.13</var>We, the undersigned conferees for S.F. No. 498 report that we have agreed upon the <br/>
<a id="pl.1.14"></a><var>1.14</var>items in dispute and recommend as follows:<br/>
<a id="pl.1.15"></a><var>1.15</var>That the House recede from its amendments and that S.F. No. 498 be further <br/>
<a id="pl.1.16"></a><var>1.16</var>amended as follows:<br/>
<a id="pl.1.17"></a><var>1.17</var>Delete everything after the enacting clause and insert:<br/>
<br/>
<a id="bill.0.1.0"></a>"<a id="pl.1.18"></a><var>1.18</var>    Section 1. Minnesota Statutes 2015 Supplement, section 13.82, subdivision 2, is <br/>
<a id="pl.1.19"></a><var>1.19</var>amended to read:<br/>
<a id="pl.1.20"></a><var>1.20</var>    Subd. 2. <b>Arrest data.</b> The following data created or collected by law enforcement <br/>
<a id="pl.1.21"></a><var>1.21</var>agencies which document any actions taken by them to cite, arrest, incarcerate or <br/>
<a id="pl.1.22"></a><var>1.22</var>otherwise substantially deprive an adult individual of liberty shall be public at all times <br/>
<a id="pl.1.23"></a><var>1.23</var>in the originating agency:<br/>
<a id="pl.1.24"></a><var>1.24</var>(a) time, date and place of the action;<br/>
<a id="pl.1.25"></a><var>1.25</var>(b) any resistance encountered by the agency;<br/>
<a id="pl.1.26"></a><var>1.26</var>(c) any pursuit engaged in by the agency;<br/>
<a id="pl.1.27"></a><var>1.27</var>(d) whether any weapons were used by the agency or other individual;<br/>
<a id="pl.1.28"></a><var>1.28</var>(e) the charge, arrest or search warrants, or other legal basis for the action;<br/>
<a id="pl.1.29"></a><var>1.29</var>(f) the identities of the agencies, units within the agencies and individual persons <br/>
<a id="pl.1.30"></a><var>1.30</var>taking the action;<br/>
<a id="pl.2.1"></a><var>2.1</var>(g) whether and where the individual is being held in custody or is being incarcerated <br/>
<a id="pl.2.2"></a><var>2.2</var>by the agency;<br/>
<a id="pl.2.3"></a><var>2.3</var>(h) the date, time and legal basis for any transfer of custody and the identity of the <br/>
<a id="pl.2.4"></a><var>2.4</var>agency or person who received custody;<br/>
<a id="pl.2.5"></a><var>2.5</var>(i) the date, time and legal basis for any release from custody or incarceration;<br/>
<a id="pl.2.6"></a><var>2.6</var>(j) the name, age, sex and last known address of an adult person or the age and sex <br/>
<a id="pl.2.7"></a><var>2.7</var>of any juvenile person cited, arrested, incarcerated or otherwise substantially deprived <br/>
<a id="pl.2.8"></a><var>2.8</var>of liberty;<br/>
<a id="pl.2.9"></a><var>2.9</var>(k) whether the agency employed an a portable recording system, automated license <br/>
<a id="pl.2.10"></a><var>2.10</var>plate reader, wiretaps or other eavesdropping techniques, unless the release of this specific <br/>
<a id="pl.2.11"></a><var>2.11</var>data would jeopardize an ongoing investigation;<br/>
<a id="pl.2.12"></a><var>2.12</var>(l) the manner in which the agencies received the information that led to the arrest <br/>
<a id="pl.2.13"></a><var>2.13</var>and the names of individuals who supplied the information unless the identities of those <br/>
<a id="pl.2.14"></a><var>2.14</var>individuals qualify for protection under subdivision 17; and<br/>
<a id="pl.2.15"></a><var>2.15</var>(m) response or incident report number.<br/>
<br/>
<a id="bill.0.2.0"></a><a id="pl.2.16"></a><var>2.16</var>    Sec. 2. Minnesota Statutes 2014, section 13.82, subdivision 6, is amended to read:<br/>
<a id="pl.2.17"></a><var>2.17</var>    Subd. 6. <b>Response or incident data.</b> The following data created or collected by <br/>
<a id="pl.2.18"></a><var>2.18</var>law enforcement agencies which document the agency's response to a request for service <br/>
<a id="pl.2.19"></a><var>2.19</var>including, but not limited to, responses to traffic accidents, or which describe actions taken <br/>
<a id="pl.2.20"></a><var>2.20</var>by the agency on its own initiative shall be public government data:<br/>
<a id="pl.2.21"></a><var>2.21</var>(a) date, time and place of the action;<br/>
<a id="pl.2.22"></a><var>2.22</var>(b) agencies, units of agencies and individual agency personnel participating in the <br/>
<a id="pl.2.23"></a><var>2.23</var>action unless the identities of agency personnel qualify for protection under subdivision 17;<br/>
<a id="pl.2.24"></a><var>2.24</var>(c) any resistance encountered by the agency;<br/>
<a id="pl.2.25"></a><var>2.25</var>(d) any pursuit engaged in by the agency;<br/>
<a id="pl.2.26"></a><var>2.26</var>(e) whether any weapons were used by the agency or other individuals;<br/>
<a id="pl.2.27"></a><var>2.27</var>(f) a brief factual reconstruction of events associated with the action;<br/>
<a id="pl.2.28"></a><var>2.28</var>(g) names and addresses of witnesses to the agency action or the incident unless the <br/>
<a id="pl.2.29"></a><var>2.29</var>identity of any witness qualifies for protection under subdivision 17;<br/>
<a id="pl.2.30"></a><var>2.30</var>(h) names and addresses of any victims or casualties unless the identities of those <br/>
<a id="pl.2.31"></a><var>2.31</var>individuals qualify for protection under subdivision 17;<br/>
<a id="pl.2.32"></a><var>2.32</var>(i) the name and location of the health care facility to which victims or casualties <br/>
<a id="pl.2.33"></a><var>2.33</var>were taken;<br/>
<a id="pl.2.34"></a><var>2.34</var>(j) response or incident report number;<br/>
<a id="pl.2.35"></a><var>2.35</var>(k) dates of birth of the parties involved in a traffic accident;<br/>
<a id="pl.3.1"></a><var>3.1</var>(l) whether the parties involved were wearing seat belts; and<br/>
<a id="pl.3.2"></a><var>3.2</var>(m) the alcohol concentration of each driver; and<br/>
<a id="pl.3.3"></a><var>3.3</var>(n) whether the agency used a portable recording system to document the agency's <br/>
<a id="pl.3.4"></a><var>3.4</var>response or actions.<br/>
<br/>
<a id="bill.0.3.0"></a><a id="pl.3.5"></a><var>3.5</var>    Sec. 3. Minnesota Statutes 2014, section 13.82, subdivision 7, is amended to read:<br/>
<a id="pl.3.6"></a><var>3.6</var>    Subd. 7. <b>Criminal investigative data.</b> Except for the data defined in subdivisions <br/>
<a id="pl.3.7"></a><var>3.7</var>2, 3, and 6, investigative data collected or created by a law enforcement agency in order <br/>
<a id="pl.3.8"></a><var>3.8</var>to prepare a case against a person, whether known or unknown, for the commission of a <br/>
<a id="pl.3.9"></a><var>3.9</var>crime or other offense for which the agency has primary investigative responsibility are <br/>
<a id="pl.3.10"></a><var>3.10</var>confidential or protected nonpublic while the investigation is active. Inactive investigative <br/>
<a id="pl.3.11"></a><var>3.11</var>data are public unless the release of the data would jeopardize another ongoing investigation <br/>
<a id="pl.3.12"></a><var>3.12</var>or would reveal the identity of individuals protected under subdivision 17. Images and <br/>
<a id="pl.3.13"></a><var>3.13</var>recordings, including photographs, video, and audio records,  which are part of inactive <br/>
<a id="pl.3.14"></a><var>3.14</var>investigative files and which are clearly offensive to common sensibilities are classified <br/>
<a id="pl.3.15"></a><var>3.15</var>as private or nonpublic data, provided that the existence of the photographs images and <br/>
<a id="pl.3.16"></a><var>3.16</var>recordings shall be disclosed to any person requesting access to the inactive investigative <br/>
<a id="pl.3.17"></a><var>3.17</var>file. An investigation becomes inactive upon the occurrence of any of the following events:<br/>
<a id="pl.3.18"></a><var>3.18</var>(a) a decision by the agency or appropriate prosecutorial authority not to pursue <br/>
<a id="pl.3.19"></a><var>3.19</var>the case;<br/>
<a id="pl.3.20"></a><var>3.20</var>(b) expiration of the time to bring a charge or file a complaint under the applicable <br/>
<a id="pl.3.21"></a><var>3.21</var>statute of limitations, or 30 years after the commission of the offense, whichever comes <br/>
<a id="pl.3.22"></a><var>3.22</var>earliest; or<br/>
<a id="pl.3.23"></a><var>3.23</var>(c) exhaustion of or expiration of all rights of appeal by a person convicted on <br/>
<a id="pl.3.24"></a><var>3.24</var>the basis of the investigative data.<br/>
<a id="pl.3.25"></a><var>3.25</var>Any investigative data presented as evidence in court shall be public. Data <br/>
<a id="pl.3.26"></a><var>3.26</var>determined to be inactive under clause (a) may become active if the agency or appropriate <br/>
<a id="pl.3.27"></a><var>3.27</var>prosecutorial authority decides to renew the investigation.<br/>
<a id="pl.3.28"></a><var>3.28</var>During the time when an investigation is active, any person may bring an action in <br/>
<a id="pl.3.29"></a><var>3.29</var>the district court located in the county where the data are being maintained to authorize <br/>
<a id="pl.3.30"></a><var>3.30</var>disclosure of investigative data. The court may order that all or part of the data relating to <br/>
<a id="pl.3.31"></a><var>3.31</var>a particular investigation be released to the public or to the person bringing the action. In <br/>
<a id="pl.3.32"></a><var>3.32</var>making the determination as to whether investigative data shall be disclosed, the court <br/>
<a id="pl.3.33"></a><var>3.33</var>shall consider whether the benefit to the person bringing the action or to the public <br/>
<a id="pl.3.34"></a><var>3.34</var>outweighs any harm to the public, to the agency or to any person identified in the data. <br/>
<a id="pl.3.35"></a><var>3.35</var>The data in dispute shall be examined by the court in camera.<br/>
<br/>
<a id="bill.0.4.0"></a><a id="pl.4.1"></a><var>4.1</var>    Sec. 4. Minnesota Statutes 2014, section 13.82, subdivision 15, is amended to read:<br/>
<a id="pl.4.2"></a><var>4.2</var>    Subd. 15. <b>Public benefit data.</b> Any law enforcement agency may make any data <br/>
<a id="pl.4.3"></a><var>4.3</var>classified as confidential or protected nonpublic pursuant to subdivision 7 or as private <br/>
<a id="pl.4.4"></a><var>4.4</var>or nonpublic under section 13.825 accessible to any person, agency, or the public if the <br/>
<a id="pl.4.5"></a><var>4.5</var>agency determines that the access will aid the law enforcement process, promote public <br/>
<a id="pl.4.6"></a><var>4.6</var>safety, or dispel widespread rumor or unrest.<br/>
<br/>
<a id="bill.0.5.0"></a><a id="pl.4.7"></a><var>4.7</var>    Sec. 5. <b>[13.825] PORTABLE RECORDING SYSTEMS.</b><br/>
<a id="pl.4.8"></a><var>4.8</var>    Subdivision 1. <b>Application; definition.</b> (a) This section applies to law enforcement <br/>
<a id="pl.4.9"></a><var>4.9</var>agencies that maintain a portable recording system for use in investigations, or in response <br/>
<a id="pl.4.10"></a><var>4.10</var>to emergencies, incidents, and requests for service.<br/>
<a id="pl.4.11"></a><var>4.11</var>(b) As used in this section:<br/>
<a id="pl.4.12"></a><var>4.12</var>(1) "portable recording system" means a device worn by a peace officer that is <br/>
<a id="pl.4.13"></a><var>4.13</var>capable of both video and audio recording of the officer's activities and interactions with <br/>
<a id="pl.4.14"></a><var>4.14</var>others or collecting digital multimedia evidence as part of an investigation;<br/>
<a id="pl.4.15"></a><var>4.15</var>(2) "portable recording system data" means audio or video data collected by a <br/>
<a id="pl.4.16"></a><var>4.16</var>portable recording system; and<br/>
<a id="pl.4.17"></a><var>4.17</var>(3) "redact" means to blur video or distort audio so that the identity of the subject in <br/>
<a id="pl.4.18"></a><var>4.18</var>a recording is obscured sufficiently to render the subject unidentifiable.<br/>
<a id="pl.4.19"></a><var>4.19</var>    Subd. 2. <b>Data classification; court-authorized disclosure.</b> (a) Data collected by a <br/>
<a id="pl.4.20"></a><var>4.20</var>portable recording system are private data on individuals or nonpublic data, subject to <br/>
<a id="pl.4.21"></a><var>4.21</var>the following:<br/>
<a id="pl.4.22"></a><var>4.22</var>(1) data that document the discharge of a firearm by a peace officer in the course <br/>
<a id="pl.4.23"></a><var>4.23</var>of duty, if a notice is required under section 626.553, subdivision 2, or the use of force <br/>
<a id="pl.4.24"></a><var>4.24</var>by a peace officer that results in substantial bodily harm, as defined in section 609.02, <br/>
<a id="pl.4.25"></a><var>4.25</var>subdivision 7a, are public; <br/>
<a id="pl.4.26"></a><var>4.26</var>(2) data are public if a subject of the data requests it be made accessible to the public, <br/>
<a id="pl.4.27"></a><var>4.27</var>except that, if practicable, (i) data on a subject who is not a peace officer and who does not <br/>
<a id="pl.4.28"></a><var>4.28</var>consent to the release must be redacted, and (ii) data on a peace officer whose identity is <br/>
<a id="pl.4.29"></a><var>4.29</var>protected under section 13.82, subdivision 17, clause (a), must be redacted;<br/>
<a id="pl.4.30"></a><var>4.30</var>(3) portable recording system data that are active criminal investigative data are <br/>
<a id="pl.4.31"></a><var>4.31</var>governed by section 13.82, subdivision 7, and portable recording system data that are <br/>
<a id="pl.4.32"></a><var>4.32</var>inactive criminal investigative data are governed by this section;<br/>
<a id="pl.4.33"></a><var>4.33</var>(4) portable recording system data that are public personnel data under section <br/>
<a id="pl.4.34"></a><var>4.34</var>13.43, subdivision 2, clause (5), are public; and<br/>
<a id="pl.5.1"></a><var>5.1</var>(5) data that are not public data under other provisions of this chapter retain that <br/>
<a id="pl.5.2"></a><var>5.2</var>classification.<br/>
<a id="pl.5.3"></a><var>5.3</var>    (b) A law enforcement agency may redact or withhold access to portions of data <br/>
<a id="pl.5.4"></a><var>5.4</var>that are public under this subdivision if those portions of data are clearly offensive to <br/>
<a id="pl.5.5"></a><var>5.5</var>common sensibilities. <br/>
<a id="pl.5.6"></a><var>5.6</var>    (c) Section 13.04, subdivision 2, does not apply to collection of data classified <br/>
<a id="pl.5.7"></a><var>5.7</var>by this subdivision.<br/>
<a id="pl.5.8"></a><var>5.8</var>(d) Any person may bring an action in the district court located in the county where <br/>
<a id="pl.5.9"></a><var>5.9</var>portable recording system data are being maintained to authorize disclosure of data that <br/>
<a id="pl.5.10"></a><var>5.10</var>are private or nonpublic under this section or to challenge a determination under paragraph <br/>
<a id="pl.5.11"></a><var>5.11</var>(b) to redact or withhold access to portions of data because the data are clearly offensive to <br/>
<a id="pl.5.12"></a><var>5.12</var>common sensibilities. The person bringing the action must give notice of the action to the <br/>
<a id="pl.5.13"></a><var>5.13</var>law enforcement agency and subjects of the data, if known. The law enforcement agency <br/>
<a id="pl.5.14"></a><var>5.14</var>must give notice to other subjects of the data, if known, who did not receive the notice from <br/>
<a id="pl.5.15"></a><var>5.15</var>the person bringing the action. The court may order that all or part of the data be released to <br/>
<a id="pl.5.16"></a><var>5.16</var>the public or to the person bringing the action. In making this determination, the court shall <br/>
<a id="pl.5.17"></a><var>5.17</var>consider whether the benefit to the person bringing the action or to the public outweighs <br/>
<a id="pl.5.18"></a><var>5.18</var>any harm to the public, to the law enforcement agency, or to a subject of the data and, if <br/>
<a id="pl.5.19"></a><var>5.19</var>the action is challenging a determination under paragraph (b), whether the data are clearly <br/>
<a id="pl.5.20"></a><var>5.20</var>offensive to common sensibilities. The data in dispute must be examined by the court in <br/>
<a id="pl.5.21"></a><var>5.21</var>camera. This paragraph does not affect the right of a defendant in a criminal proceeding to <br/>
<a id="pl.5.22"></a><var>5.22</var>obtain access to portable recording system data under the Rules of Criminal Procedure.<br/>
<a id="pl.5.23"></a><var>5.23</var>    Subd. 3. <b>Retention of data.</b> (a) Portable recording system data that are not active <br/>
<a id="pl.5.24"></a><var>5.24</var>or inactive criminal investigative data and are not described in paragraph (b) must be <br/>
<a id="pl.5.25"></a><var>5.25</var>maintained for at least 90 days and destroyed according to the agency's records retention <br/>
<a id="pl.5.26"></a><var>5.26</var>schedule approved pursuant to section 138.17.<br/>
<a id="pl.5.27"></a><var>5.27</var>(b) Portable recording system data must be maintained for at least one year and <br/>
<a id="pl.5.28"></a><var>5.28</var>destroyed according to the agency's records retention schedule approved pursuant to <br/>
<a id="pl.5.29"></a><var>5.29</var>section 138.17 if:<br/>
<a id="pl.5.30"></a><var>5.30</var>(1) the data document (i) the discharge of a firearm by a peace officer in the course <br/>
<a id="pl.5.31"></a><var>5.31</var>of duty if a notice is required under section 626.553, subdivision 2, or (ii) the use of force <br/>
<a id="pl.5.32"></a><var>5.32</var>by a peace officer that results in substantial bodily harm; or<br/>
<a id="pl.5.33"></a><var>5.33</var>(2) a formal complaint is made against a peace officer related to the incident.<br/>
<a id="pl.5.34"></a><var>5.34</var>(c) If a subject of the data submits a written request to the law enforcement agency <br/>
<a id="pl.5.35"></a><var>5.35</var>to retain the recording beyond the applicable retention period for possible evidentiary or <br/>
<a id="pl.5.36"></a><var>5.36</var>exculpatory use related to the circumstances under which the data were collected, the law <br/>
<a id="pl.6.1"></a><var>6.1</var>enforcement agency shall retain the recording for an additional time period requested by <br/>
<a id="pl.6.2"></a><var>6.2</var>the subject of up to 180 days and notify the requester that the recording will then be <br/>
<a id="pl.6.3"></a><var>6.3</var>destroyed unless a new request is made under this paragraph. <br/>
<a id="pl.6.4"></a><var>6.4</var>(d) Notwithstanding paragraph (b) or (c), a government entity may retain a recording <br/>
<a id="pl.6.5"></a><var>6.5</var>for as long as reasonably necessary for possible evidentiary or exculpatory use related to <br/>
<a id="pl.6.6"></a><var>6.6</var>the incident with respect to which the data were collected.<br/>
<a id="pl.6.7"></a><var>6.7</var>    Subd. 4. <b>Access by data subjects.</b> (a) For purposes of this chapter, a portable <br/>
<a id="pl.6.8"></a><var>6.8</var>recording system data subject includes the peace officer who collected the data, and any <br/>
<a id="pl.6.9"></a><var>6.9</var>other individual or entity, including any other peace officer, regardless of whether the officer <br/>
<a id="pl.6.10"></a><var>6.10</var>is or can be identified by the recording, whose image or voice is documented in the data. <br/>
<a id="pl.6.11"></a><var>6.11</var>(b) An individual who is the subject of portable recording system data has access to <br/>
<a id="pl.6.12"></a><var>6.12</var>the data, including data on other individuals who are the subject of the recording. If the <br/>
<a id="pl.6.13"></a><var>6.13</var>individual requests a copy of the recording, data on other individuals who do not consent <br/>
<a id="pl.6.14"></a><var>6.14</var>to its release must be redacted from the copy. The identity and activities of an on-duty <br/>
<a id="pl.6.15"></a><var>6.15</var>peace officer engaged in an investigation or response to an emergency, incident, or request <br/>
<a id="pl.6.16"></a><var>6.16</var>for service may not be redacted, unless the officer's identity is subject to protection under <br/>
<a id="pl.6.17"></a><var>6.17</var>section 13.82, subdivision 17, clause (a).<br/>
<a id="pl.6.18"></a><var>6.18</var>    Subd. 5. <b>Inventory of portable recording system technology.</b> A law enforcement <br/>
<a id="pl.6.19"></a><var>6.19</var>agency that uses a portable recording system must maintain the following information, <br/>
<a id="pl.6.20"></a><var>6.20</var>which is public data:<br/>
<a id="pl.6.21"></a><var>6.21</var>(1) the total number of recording devices owned or maintained by the agency;<br/>
<a id="pl.6.22"></a><var>6.22</var>(2) a daily record of the total number of recording devices actually deployed and <br/>
<a id="pl.6.23"></a><var>6.23</var>used by officers and, if applicable, the precincts in which they were used;<br/>
<a id="pl.6.24"></a><var>6.24</var>(3) the policies and procedures for use of portable recording systems required by <br/>
<a id="pl.6.25"></a><var>6.25</var>section 626.8473; and<br/>
<a id="pl.6.26"></a><var>6.26</var>(4) the total amount of recorded audio and video data collected by the portable <br/>
<a id="pl.6.27"></a><var>6.27</var>recording system and maintained by the agency, the agency's retention schedule for the <br/>
<a id="pl.6.28"></a><var>6.28</var>data, and the agency's procedures for destruction of the data.<br/>
<a id="pl.6.29"></a><var>6.29</var>    Subd. 6. <b>Use of agency-issued portable recording systems.</b> While on duty, a peace <br/>
<a id="pl.6.30"></a><var>6.30</var>officer may only use a portable recording system issued and maintained by the officer's <br/>
<a id="pl.6.31"></a><var>6.31</var>agency in documenting the officer's activities.<br/>
<a id="pl.6.32"></a><var>6.32</var>    Subd. 7. <b>Authorization to access data.</b> (a) A law enforcement agency must comply <br/>
<a id="pl.6.33"></a><var>6.33</var>with sections 13.05, subdivision 5, and 13.055 in the operation of portable recording <br/>
<a id="pl.6.34"></a><var>6.34</var>systems and in maintaining portable recording system data.<br/>
<a id="pl.6.35"></a><var>6.35</var>(b) The responsible authority for a law enforcement agency must establish written <br/>
<a id="pl.6.36"></a><var>6.36</var>procedures to ensure that law enforcement personnel have access to the portable recording <br/>
<a id="pl.7.1"></a><var>7.1</var>system data that are not public only if authorized in writing by the chief of police, sheriff, <br/>
<a id="pl.7.2"></a><var>7.2</var>or head of the law enforcement agency, or their designee, to obtain access to the data for a <br/>
<a id="pl.7.3"></a><var>7.3</var>legitimate, specified law enforcement purpose.<br/>
<a id="pl.7.4"></a><var>7.4</var>    Subd. 8. <b>Sharing among agencies.</b> (a) Portable recording system data that are not <br/>
<a id="pl.7.5"></a><var>7.5</var>public may only be shared with or disseminated to another law enforcement agency, a <br/>
<a id="pl.7.6"></a><var>7.6</var>government entity, or a federal agency upon meeting the standards for requesting access to <br/>
<a id="pl.7.7"></a><var>7.7</var>data as provided in subdivision 7.<br/>
<a id="pl.7.8"></a><var>7.8</var>(b) If data collected by a portable recording system are shared with another state or <br/>
<a id="pl.7.9"></a><var>7.9</var>local law enforcement agency under this subdivision, the agency that receives the data must <br/>
<a id="pl.7.10"></a><var>7.10</var>comply with all data classification, destruction, and security requirements of this section.<br/>
<a id="pl.7.11"></a><var>7.11</var>(c) Portable recording system data may not be shared with, disseminated to, sold to, <br/>
<a id="pl.7.12"></a><var>7.12</var>or traded with any other individual or entity unless explicitly authorized by this section <br/>
<a id="pl.7.13"></a><var>7.13</var>or other applicable law.<br/>
<a id="pl.7.14"></a><var>7.14</var>    Subd. 9. <b>Biennial audit.</b> (a) A law enforcement agency must maintain records <br/>
<a id="pl.7.15"></a><var>7.15</var>showing the date and time portable recording system data were collected and the <br/>
<a id="pl.7.16"></a><var>7.16</var>applicable classification of the data. The law enforcement agency shall arrange for <br/>
<a id="pl.7.17"></a><var>7.17</var>an independent, biennial audit of the data to determine whether data are appropriately <br/>
<a id="pl.7.18"></a><var>7.18</var>classified according to this section, how the data are used, and whether the data are <br/>
<a id="pl.7.19"></a><var>7.19</var>destroyed as required under this section, and to verify compliance with subdivisions 7 <br/>
<a id="pl.7.20"></a><var>7.20</var>and 8. If the governing body with jurisdiction over the budget of the agency determines <br/>
<a id="pl.7.21"></a><var>7.21</var>that the agency is not complying with this section or other applicable law, the governing <br/>
<a id="pl.7.22"></a><var>7.22</var>body may order additional independent audits. Data in the records required under this <br/>
<a id="pl.7.23"></a><var>7.23</var>paragraph are classified as provided in subdivision 2.<br/>
<a id="pl.7.24"></a><var>7.24</var>(b) The results of the audit are public, except for data that are otherwise classified <br/>
<a id="pl.7.25"></a><var>7.25</var>under law. The governing body with jurisdiction over the budget of the law enforcement <br/>
<a id="pl.7.26"></a><var>7.26</var>agency shall review the results of the audit. If the governing body determines that there is <br/>
<a id="pl.7.27"></a><var>7.27</var>a pattern of substantial noncompliance with this section, the governing body must order <br/>
<a id="pl.7.28"></a><var>7.28</var>that operation of all portable recording systems be suspended until the governing body has <br/>
<a id="pl.7.29"></a><var>7.29</var>authorized the agency to reinstate their use. An order of suspension under this paragraph <br/>
<a id="pl.7.30"></a><var>7.30</var>may only be made following review of the results of the audit and review of the applicable <br/>
<a id="pl.7.31"></a><var>7.31</var>provisions of this chapter, and after providing the agency and members of the public a <br/>
<a id="pl.7.32"></a><var>7.32</var>reasonable opportunity to respond to the audit's findings in a public meeting.<br/>
<a id="pl.7.33"></a><var>7.33</var>(c) A report summarizing the results of each audit must be provided to the governing <br/>
<a id="pl.7.34"></a><var>7.34</var>body with jurisdiction over the budget of the law enforcement agency and to the <br/>
<a id="pl.7.35"></a><var>7.35</var>Legislative Commission on Data Practices and Personal Data Privacy no later than 60 <br/>
<a id="pl.7.36"></a><var>7.36</var>days following completion of the audit.<br/>
<a id="pl.8.1"></a><var>8.1</var>    Subd. 10. <b>Notification to BCA.</b> Within ten days of obtaining new surveillance <br/>
<a id="pl.8.2"></a><var>8.2</var>technology that expands the type or scope of surveillance capability of a portable recording <br/>
<a id="pl.8.3"></a><var>8.3</var>system device beyond video or audio recording, a law enforcement agency must notify the <br/>
<a id="pl.8.4"></a><var>8.4</var>Bureau of Criminal Apprehension that it has obtained the new surveillance technology. <br/>
<a id="pl.8.5"></a><var>8.5</var>The notice must include a description of the technology and its surveillance capability <br/>
<a id="pl.8.6"></a><var>8.6</var>and intended uses. The notices are accessible to the public and must be available on the <br/>
<a id="pl.8.7"></a><var>8.7</var>bureau's Web site.<br/>
<a id="pl.8.8"></a><var>8.8</var>    Subd. 11. <b>Portable recording system vendor.</b> (a) For purposes of this subdivision, <br/>
<a id="pl.8.9"></a><var>8.9</var>"portable recording system vendor" means a person who is not a government entity and <br/>
<a id="pl.8.10"></a><var>8.10</var>who provides services for the creation, collection, retention, maintenance, processing, or <br/>
<a id="pl.8.11"></a><var>8.11</var>dissemination of portable recording system data for a law enforcement agency or other <br/>
<a id="pl.8.12"></a><var>8.12</var>government entity. By providing these services to a government entity, a vendor is subject <br/>
<a id="pl.8.13"></a><var>8.13</var>to all of the requirements of this chapter as if it were a government entity.<br/>
<a id="pl.8.14"></a><var>8.14</var>(b) A portable recording system vendor that stores portable recording system data in <br/>
<a id="pl.8.15"></a><var>8.15</var>the cloud must protect the data in accordance with the security requirements of the United <br/>
<a id="pl.8.16"></a><var>8.16</var>States Federal Bureau of Investigation Criminal Justice Information Services Division <br/>
<a id="pl.8.17"></a><var>8.17</var>Security Policy 5.4 or its successor version.<br/>
<a id="pl.8.18"></a><var>8.18</var>(c) Subject to paragraph (d), in an action against a vendor under section 13.08 for a <br/>
<a id="pl.8.19"></a><var>8.19</var>violation of this chapter, the vendor is liable for presumed damages of $2,500 or actual <br/>
<a id="pl.8.20"></a><var>8.20</var>damages, whichever is greater, and reasonable attorney fees.<br/>
<a id="pl.8.21"></a><var>8.21</var>(d) In an action against a vendor that improperly discloses data made not public by this <br/>
<a id="pl.8.22"></a><var>8.22</var>chapter or any other statute classifying data as not public, the vendor is liable for presumed <br/>
<a id="pl.8.23"></a><var>8.23</var>damages of $10,000 or actual damages, whichever is greater, and reasonable attorney fees.<br/>
<a id="pl.8.24"></a><var>8.24</var>    Subd. 12. <b>Penalties for violation.</b> In addition to any other remedies provided by <br/>
<a id="pl.8.25"></a><var>8.25</var>law, in the case of a willful violation of this section a law enforcement agency is subject <br/>
<a id="pl.8.26"></a><var>8.26</var>to exemplary damages of not less than twice the minimum, nor more than twice the <br/>
<a id="pl.8.27"></a><var>8.27</var>maximum allowable for exemplary damages under section 13.08, subdivision 1.<br/>
<a id="pl.8.28"></a><var>8.28</var><b>EFFECTIVE DATE.</b>This section is effective August 1, 2016. Data collected <br/>
<a id="pl.8.29"></a><var>8.29</var>before the effective date of this section must be destroyed, if required by this section, no <br/>
<a id="pl.8.30"></a><var>8.30</var>later than 15 days after the date this section becomes effective.<br/>
<br/>
<a id="bill.0.6.0"></a><a id="pl.8.31"></a><var>8.31</var>    Sec. 6. <b>[626.8473] PORTABLE RECORDING SYSTEMS ADOPTION; </b><br/>
<a id="pl.8.32"></a><var>8.32</var><b>WRITTEN POLICY REQUIRED.</b><br/>
<a id="pl.8.33"></a><var>8.33</var>    Subdivision 1. <b>Definition.</b> As used in this section, "portable recording system" has <br/>
<a id="pl.8.34"></a><var>8.34</var>the meaning provided in section 13.825, subdivision 1.<br/>
<a id="pl.9.1"></a><var>9.1</var>    Subd. 2. <b>Public comment.</b> A local law enforcement agency must provide an <br/>
<a id="pl.9.2"></a><var>9.2</var>opportunity for public comment before it purchases or implements a portable recording <br/>
<a id="pl.9.3"></a><var>9.3</var>system. At a minimum, the agency must accept public comments submitted electronically <br/>
<a id="pl.9.4"></a><var>9.4</var>or by mail, and the governing body with jurisdiction over the budget of the law enforcement <br/>
<a id="pl.9.5"></a><var>9.5</var>agency must provide an opportunity for public comment at a regularly-scheduled meeting.<br/>
<a id="pl.9.6"></a><var>9.6</var>    Subd. 3. <b>Written policies and procedures required.</b> (a) The chief officer of every <br/>
<a id="pl.9.7"></a><var>9.7</var>state and local law enforcement agency that uses or proposes to use a portable recording <br/>
<a id="pl.9.8"></a><var>9.8</var>system must establish and enforce a written policy governing its use. In developing and <br/>
<a id="pl.9.9"></a><var>9.9</var>adopting the policy, the law enforcement agency must provide for public comment and <br/>
<a id="pl.9.10"></a><var>9.10</var>input as provided in subdivision 2. Use of a portable recording system without adoption of <br/>
<a id="pl.9.11"></a><var>9.11</var>a written policy meeting the requirements of this section is prohibited. The written policy <br/>
<a id="pl.9.12"></a><var>9.12</var>must be posted on the agency's Web site, if the agency has a Web site.<br/>
<a id="pl.9.13"></a><var>9.13</var>(b) At a minimum, the written policy must incorporate the following:<br/>
<a id="pl.9.14"></a><var>9.14</var>(1) the requirements of section 13.825 and other data classifications, access <br/>
<a id="pl.9.15"></a><var>9.15</var>procedures, retention policies, and data security safeguards that, at a minimum, meet the <br/>
<a id="pl.9.16"></a><var>9.16</var>requirements of chapter 13 and other applicable law;<br/>
<a id="pl.9.17"></a><var>9.17</var>(2) procedures for testing the portable recording system to ensure adequate <br/>
<a id="pl.9.18"></a><var>9.18</var>functioning;<br/>
<a id="pl.9.19"></a><var>9.19</var>(3) procedures to address a system malfunction or failure, including requirements <br/>
<a id="pl.9.20"></a><var>9.20</var>for documentation by the officer using the system at the time of a malfunction or failure;<br/>
<a id="pl.9.21"></a><var>9.21</var>(4) circumstances under which recording is mandatory, prohibited, or at the <br/>
<a id="pl.9.22"></a><var>9.22</var>discretion of the officer using the system;<br/>
<a id="pl.9.23"></a><var>9.23</var>(5) circumstances under which a data subject must be given notice of a recording;<br/>
<a id="pl.9.24"></a><var>9.24</var>(6) circumstances under which a recording may be ended while an investigation, <br/>
<a id="pl.9.25"></a><var>9.25</var>response, or incident is ongoing;<br/>
<a id="pl.9.26"></a><var>9.26</var>(7) procedures for the secure storage of portable recording system data and the <br/>
<a id="pl.9.27"></a><var>9.27</var>creation of backup copies of the data; and<br/>
<a id="pl.9.28"></a><var>9.28</var>(8) procedures to ensure compliance and address violations of the policy, which <br/>
<a id="pl.9.29"></a><var>9.29</var>must include, at a minimum, supervisory or internal audits and reviews, and the employee <br/>
<a id="pl.9.30"></a><var>9.30</var>discipline standards for unauthorized access to data contained in section 13.09.<br/>
<a id="pl.9.31"></a><var>9.31</var><b>EFFECTIVE DATE.</b>This section is effective August 1, 2016, provided that a law <br/>
<a id="pl.9.32"></a><var>9.32</var>enforcement agency using a portable recording system on that date must adopt the policy <br/>
<a id="pl.9.33"></a><var>9.33</var>required under this section no later than January 15, 2017.<br/>
<br/>
<a id="bill.0.7.0"></a><a id="pl.9.34"></a><var>9.34</var>    Sec. 7. <b>LEGISLATIVE AUDITOR REVIEW.</b><br/>
<a id="pl.10.1"></a><var>10.1</var>Beginning no earlier than January 1, 2019, the legislative auditor is requested to <br/>
<a id="pl.10.2"></a><var>10.2</var>conduct a comprehensive review of compliance with the requirements of Minnesota <br/>
<a id="pl.10.3"></a><var>10.3</var>Statutes, sections 13.825 and 626.8473. Data used for purposes of the review must <br/>
<a id="pl.10.4"></a><var>10.4</var>include the results of the biennial audits required by Minnesota Statutes, section <br/>
<a id="pl.10.5"></a><var>10.5</var>13.825, subdivision 9, and may also include any other data that, in the judgment of the <br/>
<a id="pl.10.6"></a><var>10.6</var>legislative auditor, assists in developing a complete understanding of any compliance or <br/>
<a id="pl.10.7"></a><var>10.7</var>implementation issues resulting from enactment of those sections. The legislative auditor <br/>
<a id="pl.10.8"></a><var>10.8</var>is requested to submit the results of the comprehensive review to the legislature no later <br/>
<a id="pl.10.9"></a><var>10.9</var>than January 15, 2020.<br/>
         		"<a id="pl.10.10"></a><var>10.10</var>Delete the title and insert:<br/>

<a id="pl.10.13"></a><var>10.13</var>requirements for the destruction of data; requiring written policies and <br/>
<a id="pl.10.14"></a><var>10.14</var>procedures; imposing requirements on vendors; providing for damage awards; <br/>
<a id="pl.10.15"></a><var>10.15</var>requiring a legislative auditor review;amending Minnesota Statutes 2014, <br/>
<a id="pl.10.16"></a><var>10.16</var>section 13.82, subdivisions 6, 7, 15; Minnesota Statutes 2015 Supplement, <br/>
<a id="pl.10.17"></a><var>10.17</var>section 13.82, subdivision 2; proposing coding for new law in Minnesota <br/>
<a id="pl.10.18"></a><var>10.18</var>Statutes, chapters 13; 626.<br/>
         		"
         <table>
<col width="50px"/>
<col width="252px"/>
<col width="42px"/>
<col width="252px"/>
<tr>
<td><a id="pl.11.1"></a><var>11.1</var><br/>
</td>
<td colspan="3">We request the adoption of this report and repassage of the bill.<br/>
</td>
</tr>
<tr>
<td><a id="pl.11.2"></a><var>11.2</var><br/>
</td>
<td>Senate Conferees:<br/>
<span width="2em"></span></td>
<td></td>
<td></td>
</tr>
<tr>
<td><a id="pl.11.3"></a><var>11.3</var><br/>
</td>
<td><span>
                     							.....
                     						</span><br/>
</td>
<td></td>
<td><span>
                     							.....
                     						</span><br/>
</td>
</tr>
<tr>
<td><a id="pl.11.4"></a><var>11.4</var><br/>
</td>
<td>Ron Latz<br/>
</td>
<td></td>
<td>Susan Kent<br/>
</td>
</tr>
<tr>
<td><a id="pl.11.5"></a><var>11.5</var><br/>
</td>
<td><span>
                     							.....
                     						</span><br/>
</td>
<td></td>
<td></td>
</tr>
<tr>
<td><a id="pl.11.6"></a><var>11.6</var><br/>
</td>
<td>Bill Ingebrigtsen<br/>
</td>
<td></td>
<td></td>
</tr>
<tr>
<td><a id="pl.11.7"></a><var>11.7</var><br/>
</td>
<td>House Conferees:<br/>
<span width="2em"></span></td>
<td></td>
<td></td>
</tr>
<tr>
<td><a id="pl.11.8"></a><var>11.8</var><br/>
</td>
<td><span>
                     							.....
                     						</span><br/>
</td>
<td></td>
<td><span>
                     							.....
                     						</span><br/>
</td>
</tr>
<tr>
<td><a id="pl.11.9"></a><var>11.9</var><br/>
</td>
<td>Tony Cornish<br/>
</td>
<td></td>
<td>Brian Johnson<br/>
</td>
</tr>
<tr>
<td><a id="pl.11.10"></a><var>11.10</var><br/>
</td>
<td><span>
                     							.....
                     						</span><br/>
</td>
<td></td>
<td></td>
</tr>
<tr>
<td><a id="pl.11.11"></a><var>11.11</var><br/>
</td>
<td>Debra Hilstrom<br/>
</td>
<td></td>
<td></td>
</tr>
</table>