1.1 	A bill for an act
1.2 	relating to state government; requiring the Office of Enterprise Technology 
1.3 	to report to the legislature regarding its approval process for state agency 
1.4 	technology requests and assistance provided to state agencies in developing 
1.5 	agency information systems plans;amending Minnesota Statutes 2006, sections 
1.6 	16E.01, subdivision 3; 16E.04, subdivision 2.
1.7 	BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

1.8 	Section 1. Minnesota Statutes 2006, section 16E.01, subdivision 3, is amended to read:
1.9 		Subd. 3.Duties. (a) The office shall:
1.10 	(1) manage the efficient and effective use of available federal, state, local, and 
1.11 	public-private resources to develop statewide information and telecommunications 
1.12 	technology systems and services and its infrastructure;
1.13 	(2) approve state agency and intergovernmental information and telecommunications 
1.14 	technology systems and services development efforts involving state or intergovernmental 
1.15 	funding, including federal funding, provide information to the legislature regarding 
1.16 	projects reviewed, and recommend projects for inclusion in the governor's budget under 
1.17 	section 16A.11;
1.18 	(3) ensure cooperation and collaboration among state and local governments in 
1.19 	developing intergovernmental information and telecommunications technology systems 
1.20 	and services, and define the structure and responsibilities of a representative governance 
1.21 	structure;
1.22 	(4) cooperate and collaborate with the legislative and judicial branches in the 
1.23 	development of information and communications systems in those branches;
1.24 	(5) continue the development of North Star, the state's official comprehensive online 
1.25 	service and information initiative;
2.1 	(6) promote and collaborate with the state's agencies in the state's transition to an 
2.2 	effectively competitive telecommunications market;
2.3 	(7) collaborate with entities carrying out education and lifelong learning initiatives 
2.4 	to assist Minnesotans in developing technical literacy and obtaining access to ongoing 
2.5 	learning resources;
2.6 	(8) promote and coordinate public information access and network initiatives, 
2.7 	consistent with chapter 13, to connect Minnesota's citizens and communities to each 
2.8 	other, to their governments, and to the world;
2.9 	(9) promote and coordinate electronic commerce initiatives to ensure that Minnesota 
2.10 	businesses and citizens can successfully compete in the global economy;
2.11 	(10) manage and promote the regular and periodic reinvestment in the information 
2.12 	and telecommunications technology systems and services infrastructure so that state and 
2.13 	local government agencies can effectively and efficiently serve their customers;
2.14 	(11) facilitate the cooperative development of and ensure compliance with standards 
2.15 	and policies for information and telecommunications technology systems and services, 
2.16 	electronic data practices and privacy, and electronic commerce among international, 
2.17 	national, state, and local public and private organizations;
2.18 	(12) eliminate unnecessary duplication of existing information and 
2.19 	telecommunications technology systems and services provided by other public and private 
2.20 	organizations while building on the existing governmental, educational, business, health 
2.21 	care, and economic development infrastructures;
2.22 	(13) identify, sponsor, develop, and execute shared information and 
2.23 	telecommunications technology projects and ongoing operations; and
2.24 	(14) ensure overall security of the state's information and technology systems and 
2.25 	services.
2.26 	(b) The chief information officer in consultation with the commissioner of finance 
2.27 	must determine when it is cost-effective for agencies to develop and use shared 
2.28 	information and telecommunications technology systems and services for the delivery of 
2.29 	electronic government services. The chief information officer may require agencies to 
2.30 	use shared information and telecommunications technology systems and services. The 
2.31 	chief information officer shall establish reimbursement rates in cooperation with the 
2.32 	commissioner of finance to be billed to agencies and other governmental entities sufficient 
2.33 	to cover the actual development, operating, maintenance, and administrative costs of 
2.34 	the shared systems. The methodology for billing may include the use of interagency 
2.35 	agreements, or other means as allowed by law.
3.1 	(c) The chief information officer shall report to the legislative committees with 
3.2 	jurisdiction over the office by December 1 of each year regarding the review process 
3.3 	required under paragraph (a), clause (2). The report must include a description of 
3.4 	each project reviewed by the office, including projects that were not approved or 
3.5 	recommended for inclusion in the budget. The report must include the rationale used for 
3.6 	the determination made for each project, and must specify how paragraph (a), clause (3), 
3.7 	applies to each project.

3.8 	Sec. 2. Minnesota Statutes 2006, section 16E.04, subdivision 2, is amended to read:
3.9 		Subd. 2.Responsibilities. (a) In addition to other activities prescribed by law, the 
3.10 	office shall carry out the duties set out in this subdivision.
3.11 	(b) The office shall develop and establish a state information architecture to ensure 
3.12 	that state agency development and purchase of information and communications systems, 
3.13 	equipment, and services is designed to ensure that individual agency information systems 
3.14 	complement and do not needlessly duplicate or conflict with the systems of other agencies. 
3.15 	When state agencies have need for the same or similar public data, the chief information 
3.16 	officer, in coordination with the affected agencies, shall manage the most efficient and 
3.17 	cost-effective method of producing and storing data for or sharing data between those 
3.18 	agencies. The development of this information architecture must include the establishment 
3.19 	of standards and guidelines to be followed by state agencies. The office shall ensure 
3.20 	compliance with the architecture.
3.21 	(c) The office shall assist state agencies in the planning and management of 
3.22 	information systems so that an individual information system reflects and supports the 
3.23 	state agency's mission and the state's requirements and functions. The office shall review 
3.24 	and approve agency technology plans to ensure consistency with enterprise information 
3.25 	and telecommunications technology strategy. By December 1 of each year, the office 
3.26 	must report to the legislative committees with jurisdiction over the office regarding the 
3.27 	assistance provided under this paragraph. The report must include a listing of agencies 
3.28 	that have developed or are developing plans under this paragraph.
3.29 	(d) The office shall review and approve agency requests for funding for the 
3.30 	development or purchase of information systems equipment or software before the 
3.31 	requests may be included in the governor's budget.
3.32 	(e) The office shall review major purchases of information systems equipment to:
3.33 	(1) ensure that the equipment follows the standards and guidelines of the state 
3.34 	information architecture;
4.1 	(2) ensure the agency's proposed purchase reflects a cost-effective policy regarding 
4.2 	volume purchasing; and
4.3 	(3) ensure that the equipment is consistent with other systems in other state agencies 
4.4 	so that data can be shared among agencies, unless the office determines that the agency 
4.5 	purchasing the equipment has special needs justifying the inconsistency.
4.6 	(f) The office shall review the operation of information systems by state agencies 
4.7 	and ensure that these systems are operated efficiently and securely and continually meet 
4.8 	the standards and guidelines established by the office. The standards and guidelines must 
4.9 	emphasize uniformity that is cost-effective for the enterprise, that encourages information 
4.10 	interchange, open systems environments, and portability of information whenever 
4.11 	practicable and consistent with an agency's authority and chapter 13.
4.12 	(g) The office shall conduct a comprehensive review at least every three years of 
4.13 	the information systems investments that have been made by state agencies and higher 
4.14 	education institutions. The review must include recommendations on any information 
4.15 	systems applications that could be provided in a more cost-beneficial manner by an outside 
4.16 	source. The office must report the results of its review to the legislature and the governor.