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HF 3113

1st Engrossment - 85th Legislature (2007 - 2008) Posted on 12/15/2009 12:00am

KEY: stricken = removed, old language.
underscored = added, new language.

Current Version - 1st Engrossment

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A bill for an act
relating to state finance; modifying state budget requirements; amending
Minnesota Statutes 2006, sections 13.605, subdivision 1; 16A.10, subdivisions
1, 2; 16A.11, subdivision 3.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2006, section 13.605, subdivision 1, is amended to read:


Subdivision 1.

Legislative and budget proposal data.

(a) Definition. As used
in this section, "state administration" means the governor's office, the Department of
Finance, and any state agency that is under the direct control of the governor.

(b) Classifications. new text begin Except for requests from the legislature, new text end legislative and budget
proposals, including preliminary drafts, that are created, collected, or maintained by the
state administration are protected nonpublic data. After the budget is presented to the
legislature by the state administration, supporting data, including agency requests, are
public data. deleted text begin Supporting data do not include preliminary drafts.deleted text end The state administration
may disclose any of the data within the state administration and to the public at any time if
disclosure would aid the administration in considering and preparing its proposals.

Sec. 2.

Minnesota Statutes 2006, section 16A.10, subdivision 1, is amended to read:


Subdivision 1.

Budget format.

In each even-numbered calendar year the
commissioner shall prepare budget forms and instructions for all agencies, including
guidelines for reporting agency performance measures, subject to the approval of the
governor. The commissioner shall request and receive advisory recommendations from
the chairs of the senate Finance Committee and house of representatives Ways and
Means Committee before adopting a format for the biennial budget document. By June
15, the commissioner shall send the proposed budget forms to the appropriations and
finance committees. The committees have until July 15 to give the commissioner their
advisory recommendations on possible improvements. To facilitate this consultation, the
commissioner shall establish a working group consisting of executive branch staff and
designees of the chairs of the senate Finance and house of representatives Ways and Means
Committees. The commissioner must involve this group in all stages of development of
budget forms and instructions. The budget format must show actual expenditures and
receipts for the most recent fiscal year, estimated expenditures and receipts for the current
fiscal year, and estimates for each fiscal year of the next biennium. Estimated expenditures
must be new text begin submitted in writing with information that supports the estimated expenditure,
new text end classified by funds and character of expendituresnew text begin ,new text end and deleted text begin may bedeleted text end subclassified by new text begin individual
agency departments and
new text end programs and activities. Agency revenue estimates must show
how the estimates were made and what factors were used. Receipts must be classified
by funds, programs, and activities. Expenditure and revenue estimates must be based on
the law in existence at the time the estimates are prepared.

Sec. 3.

Minnesota Statutes 2006, section 16A.10, subdivision 2, is amended to read:


Subd. 2.

deleted text begin By October 15 and November 30deleted text end new text begin Filing budget estimatesnew text end .

deleted text begin By October
15 of each even-numbered year, an agency must file the following with the commissioner:
deleted text end

deleted text begin (1) budget estimates for the most recent and current fiscal years;
deleted text end

deleted text begin (2) its upcoming biennial budget estimates;
deleted text end

deleted text begin (3) a comprehensive and integrated statement of agency missions and outcome
and performance measures; and
deleted text end

deleted text begin (4) a concise explanation of any planned changes in the level of services or new
activities.
deleted text end

deleted text begin The commissioner shall prepare and file the budget estimates for an agency failing
to file them. By November 30,
deleted text end new text begin Each department, official, or agency shall, no later than the
first day of October preceding the convening of the legislature, file with the commissioner
and the finance committees of the legislature: (1) its estimates in the form provided,
including a full explanation of its requests for any increased appropriations and for the
expansion of services and the addition of new activities; (2) a statement of the work
accomplished during the preceding biennium and the work proposed to be done for the
next biennium; (3) a list of all employees' titles and their salaries; and (4) a comprehensive
and integrated statement of agency missions and outcome and performance measures. The
commissioner shall prepare estimates for all departments, boards, and agencies that fail
to file requests.
new text end The commissioner shall send the final budget format, agency budget
estimates for the next biennium, and copies of the filed material to the Ways and Means
and Finance Committeesdeleted text begin , except that the commissioner shall not be required to transmit
information that identifies executive branch budget decision items
deleted text end .

Sec. 4.

Minnesota Statutes 2006, section 16A.11, subdivision 3, is amended to read:


Subd. 3.

Part two: detailed budget.

(a) Part two of the budget, the detailed
budget estimates both of expenditures and revenues, must contain any statements on the
financial plan which the governor believes desirable or which may be required by the
legislature. The detailed estimates shall include new text begin the budget request of each department
in an agency arranged in tabular form so it may readily be compared with
new text end the governor's
budget deleted text begin arranged in tabular formdeleted text end new text begin for each department or agencynew text end .

(b) Tables listing expenditures for the next biennium must show the appropriation
base for each year. The appropriation base is the amount appropriated for the second
year of the current biennium. The tables must separately show any adjustments to the
base required by current law or policies of the commissioner of finance. For forecasted
programs, the tables must also show the amount of the forecast adjustments, based on the
most recent forecast prepared by the commissioner of finance under section 16A.103.
new text begin Any appropriation change requested by an agency or a department within an agency must
be submitted in writing and include information that supports the requested change.
new text end For
all programs, the tables must show the amount of appropriation changes recommended
by the governor, after adjustments to the base and forecast adjustments, and the total
recommendation of the governor for that year.

(c) The detailed estimates must include a separate line listing the total cost of
professional and technical service contracts for the prior biennium and the projected costs
of those contracts for the current and upcoming biennium. They must also include a
summary of the personnel employed by the agency, reflected as full-time equivalent
positions.

(d) The detailed estimates for internal service funds must include the number of
full-time equivalents by program; detail on any loans from the general fund, including
dollar amounts by program; proposed investments in technology or equipment of $100,000
or more; an explanation of any operating losses or increases in retained earnings; and a
history of the rates that have been charged, with an explanation of any rate changes and
the impact of the rate changes on affected agencies.