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HF 3012

as introduced - 92nd Legislature (2021 - 2022) Posted on 02/03/2022 03:29pm

KEY: stricken = removed, old language.
underscored = added, new language.
Version List Authors and Status
Pdf Rtf

Current Version - as introduced

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A bill for an act
 relating to state government; prohibiting the use of certain types of electronic
applications, software, or other technologies that limit a state agency's ability to
maintain and preserve state records; amending Minnesota Statutes 2020, sections
16E.05, subdivision 4; 138.17, by adding a subdivision.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2020, section 16E.05, subdivision 4, is amended to read:


Subd. 4.

Standards for transparency.

The chief information officer, in consultation
with the Information Policy Analysis Division of the Department of Administration, shall
develop standards to enhance public access to electronic data maintained by state government,
consistent with the requirements of chapter 13. The standards must ensure that:

(1) the state information architecture facilitates public access to agency data;

(2) publicly available data is managed using an approved state metadata model; deleted text begin and
deleted text end

(3) all geospatial data conform to an approved state geocode modelnew text begin ; and
new text end

new text begin (4) applications, software, or other technologies used by an agency allow for the
maintenance and preservation of state records, consistent with section 138.17, subdivision
7anew text end .

Sec. 2.

Minnesota Statutes 2020, section 138.17, is amended by adding a subdivision to
read:


new text begin Subd. 7a. new text end

new text begin Certain technologies prohibited. new text end

new text begin In conducting or transacting any public
business where a state record is created on an electronic device, a state agency must not use
any application, software, or other technology that prevents the agency from maintaining
or preserving the state record as required by this chapter. This prohibition includes but is
not limited to the use of an encrypted messaging system that automatically purges or deletes
messages, photographs, or other records from an electronic device.
 new text end