as introduced - 81st Legislature (1999 - 2000) Posted on 12/15/2009 12:00am
1.1 A bill for an act 1.2 relating to Hennepin county; making modifications to 1.3 the human resources system; amending Minnesota 1.4 Statutes 1998, sections 383B.26; 383B.27, subdivisions 1.5 7, 10, 16, 17, and 19; 383B.28, subdivisions 1, 3, and 1.6 4; 383B.29; 383B.30; 383B.31; 383B.32, subdivisions 2 1.7 and 3; and 383B.34, subdivision 2; repealing Minnesota 1.8 Statutes 1998, section 383B.27, subdivisions 3, 4, 5, 1.9 6, 11, 12, 13, and 14. 1.10 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.11 Section 1. Minnesota Statutes 1998, section 383B.26, is 1.12 amended to read: 1.13 383B.26 [HUMAN RESOURCES SYSTEM; PURPOSE.] 1.14 The purpose of sections 383B.26 to 383B.42 is to establish 1.15 a human resources board and a human resourcesand employee1.16relationsdepartment in the county of Hennepin to promote and 1.17 improve the economy and effectiveness of the governmental 1.18 departments under its jurisdiction by the improvement of methods 1.19 of human resources administration, which shall include a uniform1.20system of job classifications, procedures and standards for1.21hiring, promotion and compensation administration. 1.22 Sec. 2. Minnesota Statutes 1998, section 383B.27, 1.23 subdivision 7, is amended to read: 1.24 Subd. 7. "Appointing authority" means an elected official, 1.25the headcounty administrator, director, and management staff of 1.26 a department, division, board, commission, person or group of1.27personswho have the power by law, by resolution of the county 2.1 board or by lawfully delegated authority to make appointments to 2.2 positions in the county service within the scope of sections 2.3 383B.26 to 383B.42. 2.4 Sec. 3. Minnesota Statutes 1998, section 383B.27, 2.5 subdivision 10, is amended to read: 2.6 Subd. 10. "Class" means one or more positionssufficiently2.7similarwithrespect tosimilar duties and responsibilitiesthat2.8 for which the same descriptive title can be used with clarity to 2.9 designate each position; that similar general qualifications are 2.10 needed for the performance of the duties; that comparable2.11selection procedures may be used to recruit employees; and that 2.12 the same schedule of compensation shall be applied to all 2.13 positions. 2.14 Sec. 4. Minnesota Statutes 1998, section 383B.27, 2.15 subdivision 16, is amended to read: 2.16 Subd. 16. "Probationary period" means that part of the 2.17examininghiring process following certification and appointment 2.18 from a list of certified candidates, to enable the appointing 2.19 authority to determine whether employees are fit and suitable 2.20 for the position to which they have been appointed, transferred, 2.21 or promoted. The appointing authority may discharge a newly 2.22 appointed employee during the probationary period without 2.23 specifying cause or granting a hearing, except as provided by 2.24 section 197.46. The appointing authority may, during the 2.25 probationary period, demote an employee appointed to a position 2.26 as a result of a promotion without specifying cause or granting 2.27 a hearing, except as provided by section 197.46. The employee 2.28 so demoted shall be returned to a position in the class 2.29 previously held by the affected employee. The appointing 2.30 authority may, during the probationary period, return a 2.31 transferred employee back to a position in the classification 2.32 and organizational unit the employee previously held without 2.33 specifying cause or granting a hearing, except as provided by 2.34 section 197.46. When an employee has been transferred from one 2.35 department to another and upon the request of the new appointing 2.36 authority the employee may be required to serve a probationary 3.1 period. 3.2 Sec. 5. Minnesota Statutes 1998, section 383B.27, 3.3 subdivision 17, is amended to read: 3.4 Subd. 17. "Classification plan" means a list of the 3.5 classes of positions in theclassifiedcounty service by their 3.6 official title. 3.7 Sec. 6. Minnesota Statutes 1998, section 383B.27, 3.8 subdivision 19, is amended to read: 3.9 Subd. 19. "Transfer" means a change by an employee from a 3.10 position in the same class to a different departmentor3.11 organizational unit or a change from a position in one class to 3.12 a position in another class of comparable levelin another3.13department orin the same department organizational unit or 3.14 another department organizational unit. 3.15 Sec. 7. Minnesota Statutes 1998, section 383B.28, 3.16 subdivision 1, is amended to read: 3.17 Subdivision 1. [ESTABLISHMENT.] The Hennepin county human 3.18 resources board and human resourcesand employee relations3.19 department are created. 3.20 Sec. 8. Minnesota Statutes 1998, section 383B.28, 3.21 subdivision 3, is amended to read: 3.22 Subd. 3. [COMPENSATION.] Compensation for members of the 3.23 human resources board shall be set by the county board. Members 3.24 of the board shall be compensated at the rate not to exceed $50 3.25 per day spent on board meetings andpersonnelhuman resources 3.26 activities when authorized by the board to represent the board. 3.27 Expenses shall be allowed in the same manner and amount as 3.28 received by county employees. 3.29 Sec. 9. Minnesota Statutes 1998, section 383B.28, 3.30 subdivision 4, is amended to read: 3.31 Subd. 4. [ORGANIZATION.] The board shall organize by 3.32 electing one of its members as chair and one as vice-chair. The 3.33 human resources director shall serve as secretary. 3.34 Sec. 10. Minnesota Statutes 1998, section 383B.29, is 3.35 amended to read: 3.36 383B.29 [DUTIES OF THE HUMAN RESOURCES BOARD.] 4.1 Subdivision 1. [BOARD PROCEEDINGS.] When any member of the 4.2 board is not present at the time a matter is submitted to the 4.3 board such matter shall be deemed submitted to each member of 4.4 the board with like effect as though each member of the board 4.5 had been present at the time of submission of such matter. 4.6 Whenever during the consideration of a matter which is before 4.7 the board, there is a change in the personnel of the board, the 4.8 matter shall be deemed submitted to the new member, or members, 4.9 as though said new member, or members, had been a member of the 4.10 board at the time of the submission of the matter. 4.11 No meetings of the board shall be held unless at least four 4.12 members are present. A majority vote of all members present 4.13 shall constitute the decision of the board. The board shall 4.14 keep records and minutes of its business and official actions 4.15 which shall be open to public inspection subject to such 4.16 reasonable rules as to time and place of inspection as the board 4.17 may establish. 4.18 Subd. 2. [DUTIES.] The board shall: 4.19 (a) Establish rules for the classified service with the 4.20 assistance of the human resources director. All rules and 4.21 amendments proposed by the board shall be subject to public 4.22 hearing upon prior notice to department heads, employees, 4.23 affected labor organizations, and the public, as the board may, 4.24 by rule prescribe. The rules as approved by the majority vote 4.25 of the board shall be submitted to the county board for approval 4.26 or rejection. When approved, by majority vote and in the form 4.27 of a written resolution, the rules shall have the force and 4.28 effect of law. The rules may be amended and repealed with the 4.29 consent of the county board in the same manner as provided for 4.30 original adoption. The rules shall provide for: 4.31(1) the rejection of otherwise eligible4.32applicants/candidates who fail to comply with the reasonable4.33requirements of the director;4.34(2) examinations which shall be competitive and4.35standardized and which may consist of any one or a combination4.36of the following: written or oral tests of the subjective or5.1objective type, physical tests, practical or demonstration5.2tests, or evaluation of past training and experience. Oral5.3tests, either of the question and answer type or the interview5.4type may be used to test the candidates;5.5(3) the creation of eligible lists upon which shall be5.6entered the names of successful candidates;5.7(4) the appointment of eligible candidates who have5.8qualified through the examination process, or through a5.9qualifying selection process pursuant to section 383B.31, clause5.10(h), if the vacancy is not filled by recall from the layoff5.11list, demotion, transfer, or reinstatement. The 20 persons5.12receiving the highest examination scores when available shall be5.13referred to department heads when a vacancy occurs, with waiver5.14in extreme or unique conditions subject to six-sevenths approval5.15of the board;5.16(5) if more than one vacancy is to be filled, additional5.17names may be added to the certification list in accordance with5.18the rules adopted under this subdivision;5.19(6) a period of probation during which period the5.20probationer may be discharged or demoted, without right of5.21appeal. The period of probation shall not exceed six months5.22unless changed by six-sevenths approval of the board due to5.23extreme or unique conditions;5.24(7) seasonal, provisional, temporary and emergency5.25appointments. The appointments, except seasonal appointments,5.26shall not exceed six calendar months in any 12-month period.5.27Seasonal appointments shall not exceed nine calendar months in5.28any 12-month period;5.29(8) transfers from other public employers or within county5.30service; and reinstatement of persons who without fault or5.31delinquency on their part are separated from the service or5.32demoted;5.33(9) promotion based upon competitive examinations.5.34Whenever practicable vacancies shall be filled by promotion;5.35(10) suspensions without pay for no longer than 20 working5.36days for disciplinary purposes; for leaves of absence with or6.1without pay; for layoffs; for hours of employment; for vacations6.2and sick leave; severance pay, and other benefits and emoluments6.3as may improve the public service;6.4(11) discharge or demotion of a permanent employee only6.5when the person has been presented with written charges and has6.6been allowed a hearing pursuant to section 383B.38; and6.7(12) the establishment of reasonable fees, not to exceed 506.8percent of the actual cost, to be charged for the furnishing of6.9a copy of the record, including a transcript of any testimony,6.10of any hearing held before the board under sections 383B.26 to6.11383B.42.6.12(b) Provide a compensation plan for county employees not6.13represented by an exclusive bargaining representative to be6.14presented to the county board for approval.6.15(c) Make investigations of its own motion concerning the6.16enforcement and effect of sections 383B.26 to 383B.42, and the6.17rules thereunder.6.18 (1) selection methods and establishment of lists to fill 6.19 positions in county service, including promotion; 6.20 (2) appointment of qualified candidates to vacant 6.21 positions, if the vacancy is not filled by recall from the 6.22 layoff list, demotion, reinstatement, reassignment, transfer 6.23 from other employers, or with county service. Whenever 6.24 possible, vacancies shall be filled by promotion. When 6.25 available, the 20 persons having the highest qualifications 6.26 which meet the requirements of the position to be filled shall 6.27 be referred to the appointing authority when a vacancy occurs; 6.28 (3) a period of probation during which the probationer may 6.29 be discharged or demoted without right of appeal. The period of 6.30 probation shall not exceed six months unless, due to extreme or 6.31 unique conditions, it is changed by a six-sevenths approval of 6.32 the board; 6.33 (4) seasonal, provisional, temporary, and emergency 6.34 appointments. Except for seasonal appointments which may not 6.35 exceed nine calendar months in any 12-month period, appointments 6.36 may not exceed six calendar months in any 12-month period; 7.1 (5) voluntary demotion, reassignment, transfers from within 7.2 county service or other employers, and reinstatement of persons 7.3 who without fault or delinquency on their part are separated 7.4 from the service or demoted; 7.5 (6) a compensation plan for classes or positions not 7.6 represented by an exclusive bargaining representative to be 7.7 presented to the county board for approval; 7.8 (7) a classification plan for positions in the county 7.9 service to be presented to the county board for approval; 7.10 (8) leaves of absence with or without pay, layoffs, hours 7.11 of employment, vacations and sick leave, severance pay, and 7.12 other benefits and emoluments as may improve the public service, 7.13 (9) suspensions without pay for disciplinary purposes, 7.14 discharge, or demotion of a permanent employee only when the 7.15 person has been presented with written charges and has been 7.16 allowed a hearing; 7.17 (10) establishment of reasonable fees, not to exceed the 7.18 actual cost of service or material provided; 7.19 (11) establishment of rules of conduct which shall be 7.20 deemed to be conditions of employment in county service; and 7.21 (12) policies to deal with falsification of an application 7.22 or record to improve prospects for employment by interference 7.23 with the selection process. 7.24(d)(b) Hear and decide appeals within the jurisdiction of 7.25 the board, if there has been a preliminary showing to the board 7.26 attorney that a rule violation has occurred. Any such board 7.27 attorney ruling may be appealed to the board. 7.28 Subd. 3. [HEARING OFFICERS.] The board, with the 7.29 assistance of the human resources director, shall utilize and 7.30 prescribe the duties of hearing officers, or contract with the 7.31 office of hearing examiners pursuant to section 14.55. When it 7.32 is determined that a disciplinary or veteran's hearing be held 7.33 which requires a hearing officer, the director will first 7.34 ascertain the availability and timeliness of scheduling the 7.35 hearing through the office of hearing examiners pursuant to 7.36 section 14.55. If it is determined that a prompt hearing is not 8.1 readily available through the office of hearing examiners, the 8.2 board, with the assistance of the human resources director, may 8.3 then utilize an impartial hearing officer. Decisions of the 8.4 hearing officers are final and binding on the parties and the 8.5 human resources board, except as provided by section 197.46. 8.6 Sec. 11. Minnesota Statutes 1998, section 383B.30, is 8.7 amended to read: 8.8 383B.30 [DIRECTOR; SELECTIONAND TENURE.] 8.9 Theboardcounty administrator, with the approval of the 8.10 county board, shall appoint a human resources directoron the8.11basis of merit and fitness as a result of competitive8.12examinations. The human resources director shall be in the 8.13 classified service and shall not be removed by the board except 8.14 under written charges in accordance with sections 383B.26 to 8.15 383B.42 and after a public hearing by the board. 8.16 Sec. 12. Minnesota Statutes 1998, section 383B.31, is 8.17 amended to read: 8.18 383B.31 [DUTIES OF THE HUMAN RESOURCES DIRECTOR.] 8.19 The human resources director as administrator of the human 8.20 resourcesand employee relationsdepartment shall cooperate with 8.21 and assist department heads and elected officials in providing 8.22 an effective human resources program. The human resources 8.23 director shall direct and supervise all of the human 8.24 resourcesand employee relationsdepartment's administrative and 8.25 technical activities in addition to the duties imposed on 8.26 the human resources director in sections 383B.26 to 383B.42. 8.27 The human resources director shall: 8.28 (a) Attend the meetings of the board, act as its secretary 8.29 and maintain its official records. 8.30 (b) Appoint the employees of the human resourcesand8.31employee relationsdepartment in accordance with and subject to 8.32 the provisions of sections 383B.26 to 383B.42. 8.33 (c) Recommend rules and amendments to rules for the 8.34 administration of sections 383B.26 to 383B.42. 8.35 (d) Establish uniform procedures and standards to: 8.36 (1) Prepare, recommend, and maintain a classification plan 9.1 which shall group all positions in theclassified servicecounty 9.2 into classes, based on their duties and responsibilities. The9.3classification plan shall identify for each class a title, a9.4statement of duties, authority and responsibilities and9.5qualifications necessary for the position. The classification 9.6 plan shall be effective upon approval bythe board andthe 9.7 county board.Periodic job audits shall be made of positions9.8for the purpose of keeping the classification plan current with9.9changes in work assignments.9.10(e)(2) Prepare, recommend, and maintain a compensation 9.11 plan for theclassifiedcounty service. The compensation plan 9.12 may include benefits and other emoluments to improve public 9.13 service as determined by the human resources director. 9.14 Compensation plans when approved by a majority vote of the human 9.15 resources board shall be recommended to the county board who may 9.16 approve or rejectsuchthe plans or portionsthereofof the 9.17 plans. 9.18(f) Establish programs for the training and education of9.19employees to improve the quality of services rendered.9.20(g)(3) Except as provided in clauses(h) and (i)(4) and 9.21 (5), develop and hold competitive examinations to determine the 9.22 qualifications of persons seeking employment in any class and to 9.23 establish lists of those passingsuchthe examinations. The 9.24 examination process shall provide for: (i) the rejection of 9.25 otherwise eligible applicants or candidates who fail to comply 9.26 with the reasonable requirements of the human resources 9.27 director; and (ii) examinations which may consist of any one or 9.28 a combination of the following written or oral tests of the 9.29 subjective or objective type, physical tests, practical or 9.30 demonstration tests, or evaluation of past training and 9.31 experience. Oral tests, either of the question and answer type 9.32 or the interview type may be used to test the candidates. 9.33(h)(4) Develop a procedure and define the criteria for the 9.34 selection and referral of qualified applicants to fill positions 9.35 in classifications involving unskilled tasks or in 9.36 classifications which require state licensure or certification 10.1 to engage in the activity. The classifications shall be 10.2 authorized by theboard andcounty board. Applicants to fill 10.3 vacancies in the classifications shall be exempt from ranking 10.4 and certification provided for in section 383B.29, subdivision 10.5 2,clauses (a)(3), (4) and (5)paragraph (a), clause (2). 10.6 The human resources director shall refer all qualified 10.7 applicants to the appointing authority having vacancies in the 10.8 appropriate classifications. 10.9(i)(5) Establish alternative selection procedures to 10.10 measure the ability of persons whosehandicapsdisabilities are 10.11 so severe that the usual selection process cannot adequately 10.12 predict job performance.Alternative selection procedures may10.13include an on-the-job trial period not to exceed 640 hours to be10.14paid or not by mutual agreement between the person applying for10.15the position and the director.10.16(j)(6) When a vacancy is to be filled, to certify to the 10.17 appointing authority upon requisition, the names of the persons 10.18 highest on the appropriate layoff list for the class. If there 10.19 is no layoff list, the human resources director shall certify 10.20 those on the appropriate eligible list for the class.If there10.21is no eligible list, the director may authorize temporary10.22appointment pending establishment of an eligible list for the10.23class.10.24(k)(7) Maintain records necessary for the proper 10.25 administration of sections 383B.26 to 383B.42. 10.26(l)(8) Provide a system for checking payrolls and accounts 10.27 for the payment of compensation to employees in the classified 10.28 and unclassified service so as to enable the human resources 10.29 director, upon evidencethereof, to certify or cause to be 10.30 certified that the persons whose names appearthereonon payroll 10.31 or accounts for payments of compensation to employees have been 10.32 employed or are on authorized leave before payment may be 10.33 lawfully made tosuchthe employees. 10.34(m)(9) Make investigations concerning the administration 10.35 of sections 383B.26 to 383B.42 and rules made thereunder. Take 10.36 corrective actions as deemed reasonable and appropriate to the 11.1 situation. 11.2(n)(10) Make investigations and reports required bythe11.3board orthe county boardand report thereon. 11.4(o)(11) Make an annual report to the county board and the 11.5 human resources board on the activities of the human resources 11.6 department. 11.7 Sec. 13. Minnesota Statutes 1998, section 383B.32, 11.8 subdivision 2, is amended to read: 11.9 Subd. 2. [UNCLASSIFIED SERVICE.] The unclassified service 11.10 comprises: 11.11 (a) Officers chosen by election or appointment to fill an 11.12 elective office. 11.13 (b) Members of boards and commissions appointed by the 11.14 county board. 11.15 (c) Physicians, medical residents, interns, and students in 11.16 training. 11.17 (d) Nonsalaried attending medical staff. 11.18 (e) Special sheriffs deputies serving without pay. 11.19 (f) Seasonal, temporary, provisional, intermittent, and 11.20 emergency positions. 11.21 (g) Positions funded by specific governmental or 11.22 nongovernmental grants of intermittent or limited funding 11.23 duration. 11.24 (h) Theheaddirector or principal administrative officer 11.25 of abureau ordepartment appointed pursuant to sections 11.26 383B.101 to 383B.103; or appointed by the county board; or 11.27 appointed for a term pursuant to statute. Notwithstanding any 11.28 contrary provision of other law, any person coming within this 11.29 provision, who, on August11, 19801, 1999, is in the classified 11.30 service, shall remain in the classified service until vacating 11.31 the position. Thereafter, any appointment hereunder shall be in 11.32 the unclassified service. 11.33 (i) Chief deputy or principal assistant and secretary for 11.34 each elected official. 11.35 (j) Examiner of titles and deputy examiners. 11.36 (k) Chief criminal deputy sheriff, a chief civil deputy 12.1 sheriff, a chief administrative deputy sheriff, and a chief 12.2 financial services deputy sheriff. 12.3 (l) Public defender. 12.4 (m)Administrative assistant to the district court12.5administrator.12.6(n) Temporary judicial appointments performing a special12.7function.12.8(o)County medical examiner. 12.9(p)(n) Office staff appointed by the county administrator 12.10 pursuant to sections 383B.101 to 383B.103. 12.11(q)(o) County administrator. 12.12 Sec. 14. Minnesota Statutes 1998, section 383B.32, 12.13 subdivision 3, is amended to read: 12.14 Subd. 3. [UNCLASSIFIED SERVICE, COMPENSATION.] The human 12.15 resources director shall establish a compensation plan in 12.16 accordance with section 383B.31, clause (e) for those employees 12.17 in the unclassified service identified in subdivision 2, clauses 12.18 (c), (d), (f), (h), (i), (j), (k),(m),and(p)(n). 12.19 Sec. 15. Minnesota Statutes 1998, section 383B.34, 12.20 subdivision 2, is amended to read: 12.21 Subd. 2. [ALLOCATIONS.] The human resources director shall 12.22 allocate positions in the classified service to one of the 12.23 classes within the classification plan. 12.24 (a) When a position is established, the appointing 12.25 authority shall notify the human resources director who shall 12.26 allocate that position to a class which will become effective 12.27 immediately. The appointing authority may request 12.28 reconsideration from the human resources director in accordance 12.29 with the rules of the board. The human resources director shall 12.30 notify the appointing authority of any final action. 12.31 (b) Whenever a position appears to be improperly allocated, 12.32 the human resources director shall, with or without the written 12.33 request of a permanent employee or an appointing authority, 12.34 investigate the position. Following that investigation 12.35 the human resources director may either reallocate the position 12.36 or deny the request for reallocation. Notice of the action 13.1 shall be given to the appointing authority and the affected 13.2 employee. Unless otherwise provided in the notice, the decision 13.3 of the human resources director shall be immediately effective. 13.4 The appointing authority or the affected employee may file a 13.5 request for reconsideration with the human resources director in 13.6 accordance with the rules of the board. In all cases the burden 13.7 of proof shall be upon the person requesting the reallocation. 13.8 (c) Except as provided the incumbent of a position which 13.9 has been reallocated shall continue in the position only if the 13.10 incumbent is eligible for and actually appointed to the position 13.11 of the new class in accordance with the rules of the board 13.12 governing promotion, transfers and demotion. If the incumbent 13.13 is ineligible to continue in the position and the incumbent is 13.14 not transferred, promoted or demoted, the layoff provisions of 13.15 sections 383B.26 to 383B.42 shall apply. Personnel changes 13.16 required by the reallocation of positions shall be completed in 13.17 accordance with the rules of the board. Any permanent or 13.18 probationary employee whose position is reallocated may compete, 13.19 if qualified as defined in the minimum qualifications for the 13.20 class specification, in an examination held to fill the 13.21 reallocated position as provided in the rules of the board and 13.22 shall be considered for appointment if the employee passes the 13.23 examination. 13.24 (d) When a position is reallocated to a class in a lower 13.25 salary range, the human resources director may give 13.26 consideration to the employee's service, qualifications, or 13.27 other considerations in determining whether the employee shall 13.28 continue at the same rate of pay. Thereafter, as long as the 13.29 employee remains in the same position, no salary increase shall 13.30 be granted until the salary range of the class exceeds the 13.31 employee's present salary. 13.32 (e) The board shall review an allocation upon the written 13.33 request of the appointing authority or affected employee on the 13.34 grounds that the action of the human resources director was not 13.35 in accordance with sections 383B.26 to 383B.42. 13.36 The human resources director shall submit the record upon 14.1 which the action was taken.ThereafterThe board may sustain, 14.2 reverse, or modify the action of the human resources director, 14.3 or request further evidence from the parties. The appointing 14.4 authority, subject to county board approval, or any employee may 14.5 petition the district court for a review and determination of 14.6 any alleged arbitrary or capricious action on the part of the 14.7 human resources board involving allocation. 14.8 Sec. 16. [REPEALER.] 14.9 Minnesota Statutes 1998, section 383B.27, subdivisions 3, 14.10 4, 5, 6, 11, 12, 13, and 14, are repealed.